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Hive Zapier integrationAutomate Hive with Zapier.

The Hive Zapier integration gives you 2 triggers and 6 actions. The triggers watch Hive actions, Hive's word for tasks, and Zapier checks them on a timer. The actions create work, copy projects, post messages and launch templates. Here is what each one does.

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Overview

What Hive and Zapier do together

Hive is a project management tool for teams, where each piece of work is called an action. Zapier connects it to your other tools without code: a new or changed Hive action starts an automation, and the automation can create work, copy a project or post a message back into Hive.

One naming trap first. In Hive, an action is a task. In Zapier, an action is a step your Zap performs. So Create Action for Project is a Zapier action that creates a Hive action. Read each name twice.

Three results teams get from it. Fewer missed tasks: New Action fires and Create Message posts a note in the right group. Projects ready in one step: Copy Project duplicates a template project, with statuses and assignees if you choose. Repeatable routines: Trigger Action Template launches a saved Hive template instead of retyping it.

What Zapier does not do here: there is no search, so you cannot look up an action or a project by name. Update Action needs an action ID that has to come from an earlier step. Nothing deletes an action, and the triggers do not watch projects or messages, only actions. Both triggers are polling ones, so they are never immediate.

Hive also has a Hive Make integration, and if you are still choosing a platform, our Make vs Zapier comparison sits next to it.

Vocabulary

Zapier vocabulary in one minute

Seven words come back all over this page. Here they are once, in plain English.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event that starts the Zap, such as a new Hive action. Once the Zap is on, Zapier keeps watching for it.
Action (Zapier)
What the Zap does after it starts: the step that creates, copies or posts something. Not to be confused with a Hive action.
Task
The unit Zapier bills. One task is one Zapier action your Zap completes successfully, and your plan counts those.
Polling vs instant
Zapier checks a polling trigger on a timer, like both Hive triggers. An instant trigger is reported by the app the moment it happens.
Filter
A step that lets the Zap continue only when what arrived meets your condition, and quietly stops it otherwise.
Connection
Your Hive account linked to Zapier a single time, then reused by every trigger and step that touches Hive.
Cost

What a Hive Zap really costs

Zapier bills what your Zap does, and the checks on Hive are free.

  • Free plan tasks100 per month
  • Free plan Zap size2 steps: 1 trigger, 1 action
  • Hive premium appNo
  • Hive triggers2, both polling

The trigger never costs a task, and neither does Zapier checking Hive for new actions, however often it looks. Each Zapier action that succeeds counts as one task, and in a Zap with several actions each success counts separately. A failed action is not counted. The free plan gives you 100 tasks a month, Zaps of two steps and a check every 15 minutes. A filter makes the Zap multi-step, which needs a paid plan, and paid plans also check more often. Hive is not a premium app.

Connect

Connect Hive to Zapier in three steps

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps and click + Add connection. You do this once per Hive account, and every Hive step reuses the connection afterwards.

  2. 02

    Pick Hive

    Search for Hive in the dialog, select it and click Add connection. A new tab opens on the Hive side, where you sign in with the account your team already uses.

  3. 03

    Sign in and grant access

    Log in to Hive and grant Zapier access. Use an account that belongs to every workspace you plan to automate, and that can edit the projects and groups the Zap will write into.

First Zap

Your first Hive Zap: flag urgent work in a group

GoalWhen someone creates an urgent Hive action, post a message in the team group so nobody misses it.

  1. 01

    Build the trigger

    Click Build, pick Hive and the event New Action, choose your connection, then the Workspace to watch. Without a workspace, the trigger has nothing to check.

  2. 02

    Test it

    Run the Test. Zapier asks Hive for its latest actions and brings back the three most recent, so you can map fields from a real one.

  3. 03

    Add the filter

    From the plus icon, add a Filter: field, rule, value. Pick a text rule on the title, since a number rule on text never passes.

  4. 04

    Post the message

    Add Create Message, pick the Workspace, the Group for Workspace and write the Message Body with values mapped from the trigger. This step is the task you pay for.

  5. 05

    Test, then publish

    Test the message, check the group in Hive, then click Publish. On the free plan, new actions show up within 15 minutes; on paid plans, sooner.

Triggers

The 2 Hive triggers

2 events start a Zap when something happens in Hive. Zapier checks for them at the interval your plan allows.

1

New Action

Polling trigger

In Zapier“Triggers when an action is created.”

Starts your Zap when a new action, Hive's word for a task, appears in the workspace you pick. Each action comes through once, even if Zapier sees it on several checks.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a marketing team lead wants each new request logged in a shared group so the designers see it without opening every project.
Watch out
the trigger needs a Workspace, so one Zap watches one workspace. Several workspaces mean several Zaps.
2

Updated Action

Polling trigger

In Zapier“Triggers when an action is updated (for example, the status of action is moved to "In progress").”

Runs your Zap when an existing Hive action changes, for instance when its status moves to In progress.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
an operations manager wants another tool to reflect status changes, so updates overwrite what is already there.
Watch out
it fires again at every change. Never pair it with a step that creates something new, and never answer it with Update Action on the same task, or the Zap loops.
Actions

The 6 Hive actions

Hive gives you 6 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Copy Project

Action

In Zapier“Copy project.”

Duplicates an existing project under a new name, which turns any project into a reusable template.

When to use it
an agency opens the same onboarding project for every new client, with its tasks already in place.
Watch out
statuses and assignees are copied only if you choose to. Leave them off and the copied tasks keep neither their status nor their assignees.
2

Create Action for Workspace

Action

In Zapier“Creates a new action for workspace.”

Adds a Hive action at workspace level, outside any project, with the title you map from earlier steps.

When to use it
catching loose requests from another tool before anyone decides which project they belong to.
Watch out
if the Zap starts on New Action in that same workspace, the new task fires the Zap again. Add a filter.
3

Create Action for Project

Action

In Zapier“Creates a new action for project.”

Drops a new action straight into a chosen project, so it lands where the team already works.

When to use it
a form or ticket from another tool should become a task inside the client's project.
Watch out
it needs the Workspace, the project and a Title. An empty title in the data makes the step fail, and a failed step costs no task but creates nothing.
4

Create Message

Action

In Zapier“Create a new message in Hive.”

Posts a message in a Hive group, written from the data of the earlier steps.

When to use it
telling a team group about something that just happened, without anyone copying and pasting.
Watch out
it needs a Workspace, a Group for Workspace and a Message Body. The group is picked per workspace, so set the Workspace first.
5

Trigger Action Template

Action

In Zapier“Triggers a Hive action template.”

Launches a Hive action template you have already saved, so a routine runs exactly the same way every time.

When to use it
starting a recurring checklist, like a month-end close or a content review, from an event in another tool.
Watch out
the template must exist in Hive first. The step only asks for the Workspace and the Workflow to run.
6

Update Action

Action

In Zapier“Updates an action”

Changes an existing Hive action, using its ID to know which one to edit.

When to use it
after a trigger on Hive actions, to adjust the task it brought in, provided its test result shows the action's ID.
Watch out
the Action ID is required and Hive has no search on Zapier, so the ID must come from an earlier step.
When it breaks

When a Hive Zap breaks

Zapier attaches no help article to Hive, so the failures to plan for are the general ones.

With two polling triggers and creation actions, four general cases are worth knowing. When a run fails and you cannot see why, the Zapier troubleshooting guide is the next stop.

  • The Zap triggers itself

    A Zap on New Action that creates a Hive action in the same workspace fires again on its own output, and each pass burns a task. Add a filter.

  • Duplicates after every edit

    Updated Action fires at each change. Pair it with a creation step and every small edit adds one more copy. Use it only for updates.

  • Old tasks are never picked up

    A Zap reacts only to actions created or changed after you publish it. Earlier work stays out, and moving that backlog is a separate job.

  • A bulk import is held back

    Copy a big project or import many tasks at once and Zapier's flood protection can hold the batch back instead of firing for each one.
Need help

Need help automating Hive with Zapier?

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FAQ

Hive Zapier integration: your questions

01Is the Hive Zapier integration free?
Yes, within the free plan's limits. Hive is not a premium app, so it runs on the free Zapier plan: 100 tasks a month, Zaps of two steps, and a check for new Hive actions every 15 minutes. A trigger plus one action, such as New Action then Create Message, fits. Add a filter or a second action and the Zap becomes multi-step, which needs a paid plan. Paid plans also check Hive more often, down to every minute.
02How many tasks does a Hive Zap use?
One task per Zapier action that succeeds, and nothing for the trigger or for the checks. A Zap that posts a message for each new Hive action uses one task per action created. Copy Project, Trigger Action Template and the rest follow the same rule: one successful step, one task. Failed actions are not counted. Watch the loops: a Zap that creates Hive actions in a workspace it also watches can fire itself and consume tasks quickly.
03Does Hive trigger Zaps in real time?
No. Both Hive triggers are polling triggers: Zapier asks Hive for new or changed actions at a set interval. That interval depends on your plan: 15 minutes on Free, 2 minutes on Professional, 1 minute on Team and Enterprise. On paid plans you can change how often it checks and run a check by hand from the editor. If you need a Hive change to reach another tool within seconds, this integration cannot promise it.
04What does it take to connect Hive to Zapier?
A Hive account that belongs to the workspaces you want to automate. In Zapier, open Apps, click + Add connection, search Hive, click Add connection, then sign in to Hive in the tab that opens and grant access. Every Hive step and both triggers ask for a Workspace, so the account must be a member of it. To write into projects or groups, it also needs the right to edit them.
05Why does Update Action ask for an Action ID?
Because it edits one precise Hive action and needs to know which. The catch is that Hive has no search step on Zapier, so you cannot look the task up by its title. The ID has to come from an earlier step of the same Zap. If your Zap starts on New Action or Updated Action, run the trigger test and check whether the result carries the action's ID before mapping it. A Zap that starts from another tool has no Hive ID to hand, so Update Action rarely fits there.
06What if the Hive action you need is not there?
Then Zapier cannot do it for Hive today. The integration offers two triggers on Hive actions and six steps: create an action in a workspace or a project, update one, copy a project, post a message and launch an action template. There is no search, no deletion and no trigger on projects or messages. Check whether the Hive Make integration covers the gap, or keep that part manual in Hive. A saved action template can also bundle several steps into one.
07Zapier, Make or n8n for Hive?
It depends on your criteria, not on a winner. Start with the operations: on Zapier, Hive offers two polling triggers and six actions, with no search, so check what each platform exposes for Hive. Then consider timing, since Zapier checks Hive every 15 minutes on the free plan and every minute on Team. Look at how each platform counts usage, and finally at who will maintain the automations and which editor they read most easily.
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