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KIS Zapier integrationAutomate KIS with Zapier.

The KIS Zapier integration gives you 1 trigger and 5 actions, with 0 searches. It watches a KIS collection for new records and lets other tools create, update, read or delete records in your no-code management tools, from the free plan up.

See the 6 operations

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Overview

What the KIS Zapier integration actually does

KIS lets you build your own management tools without code, and each tool stores its records in collections. The Zapier integration links those collections to the rest of your apps: a new record in KIS can start an automation, and other apps can write into KIS, change a record, or remove one. No copy and paste between tabs.

Three results you can get on day one. A shared intake log: a form tool sends each submission, and Create Data drops it into the right KIS collection as a fresh record. A status relay: New Data Created spots each new KIS record and pushes it to your team chat or your invoicing app, so nobody has to watch the tool all day. A clean-up loop: when a deal closes in your CRM, Update Data flips the matching KIS record, or Delete Data takes it out once it is no longer needed.

Now the honest part. Zapier offers a single trigger for KIS, and it only reacts to new records. A record that someone edits or deletes in KIS does not start anything. There is no search step either: Search Data exists, but it sits among the actions, so it reads a list of records rather than handing back one match. Both the update and the delete actions want a record ID, which means another step has to know that ID first. If your tool needs to react to changes, plan for it before you build.

Comparing platforms? The KIS Make integration covers the same app on Make, and the n8n vs Zapier comparison lays out the criteria side by side.

Vocabulary

Zapier words in one minute

Seven terms come back across this page. Here they are in plain English, once, so the rest reads fast.

Zap
The automation you set up in Zapier: one trigger, then one or more actions that run each time that trigger happens.
Trigger
The event that starts a Zap. For KIS, it is a new record landing in a collection you pick; Zapier waits for it once the Zap is on.
Action
What the Zap does after it starts: the step that writes, changes or removes something for you, here inside KIS or in another app.
Task
The unit Zapier bills. One action that completes successfully is one task, and your plan's monthly allowance counts those.
Polling vs instant
A polling trigger is checked on a timer for new items. An instant one is reported by the app the moment it happens. The KIS trigger polls.
Filter
A step that lets the Zap carry on only when the incoming data meets a condition you set, and stops it quietly otherwise.
Connection
Your KIS account linked to Zapier once, then reused by every step of every Zap that touches KIS.
Cost

What a KIS Zap costs you

KIS is not a premium app, so it works on the free plan. What you pay for is tasks, not checks.

  • Premium appNo, available on the free plan
  • Free plan100 tasks per month, two-step Zaps
  • TriggerCosts nothing
  • Each successful action1 task

The New Data Created trigger never costs a task, however often Zapier checks the collection. Each KIS action that goes through counts as one task; one that fails is not counted. The free plan gives you 100 tasks a month and unlimited Zaps, but each Zap is limited to two steps: one trigger, one action. Add a filter or a second action and it becomes a multi-step Zap, which needs a paid plan. Plan for that before you add steps.

Connect

Connect your KIS account

  1. 01

    Open your Apps page

    In Zapier, go to Apps and click + Add connection. Type KIS in the search box of the dialog and pick it from the list. You need a KIS account before you start.

  2. 02

    Sign in to KIS

    Click Add connection. A new browser tab then opens on the KIS side: sign in with the account that owns, or can edit, the collections your Zaps will read and write.

  3. 03

    Grant access

    Accept the access request in that tab. The connection then appears on your Apps page, and every KIS step in every Zap can reuse it without asking again.

First Zap

Your first KIS Zap, step by step

GoalEach new client request logged in KIS gets a follow-up record in a second collection, but only for urgent ones.

  1. 01

    Create the Zap and pick the trigger

    Start a new Zap, choose KIS as the app and New Data Created as the event. Select your KIS connection. That is the account every KIS step will reuse.

  2. 02

    Point it at a collection

    Choose the Collection that holds your client requests. Then test: Zapier brings back the three most recent records, so you map fields on real data.

  3. 03

    Add the filter

    Add a Filter step from the plus icon and set field, rule and value so only urgent requests pass. This makes it a multi-step Zap, so it needs a paid plan.

  4. 04

    Add the KIS action

    Add KIS again with Create Data, choose the follow-up collection, and map the client name and request from the trigger into its fields.

  5. 05

    Test, then publish

    Run each step once and read carefully what came back in KIS. When the new record looks right, click Publish to switch the Zap on.

Triggers

The KIS trigger

1 event starts a Zap when something happens in KIS. Zapier checks for them at the interval your plan allows.

1

New Data Created

Polling trigger

In Zapier“Triggers when a new data is created in collection.”

This one watches a single KIS collection and starts the Zap whenever a fresh record shows up in it. Each record arrives with its fields, ready to be mapped into the next step, whether that step is in KIS or in another app.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a sales team logs each new lead in a KIS tool, and you want the account manager pinged in chat without opening KIS.
Watch out
it only sees new records, so an edit or a deletion in that collection will never start the Zap.
Actions

The 5 KIS actions

KIS gives you 5 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Data

Action

In Zapier“Create new data in a specific datatable.”

Adds a brand new record to the KIS collection you choose, filled with values coming from earlier steps.

When to use it
every quote signed in your CRM should become a line in your KIS order tracker.
Watch out
pick the Collection first, since the fields you can fill depend on it.
2

Delete Data

Action

In Zapier“Delete a data with an id.”

Removes one record from a KIS collection, again identified by its ID.

When to use it
a cancelled booking in your scheduling app should disappear from the KIS planning board too.
Watch out
the record leaves the collection for good, so test it on a dummy collection first.
3

Search Data

Action

In Zapier“Get list of data from a specific datatable.”

Reads a list of records from one KIS collection and passes it to the steps after it. Despite the name, Zapier files it as an action, not as a search step.

When to use it
you want the current contents of a stock table sent to a spreadsheet or a report tool.
Watch out
as an action it counts as a task each time it succeeds.
4

Get All Collections

Action

In Zapier“Get all collections of my workspace.”

Returns the list of collections that exist in your KIS workspace. It is the only KIS operation that does not ask for a Collection.

When to use it
you build several management tools and want an up-to-date inventory of their collections dropped into a doc for the team.
5

Update Data

Action

In Zapier“Update a specific data.”

Changes the values of one existing KIS record, located by its ID inside a given collection.

When to use it
a project marked done in your task manager should switch its KIS record to the closed status.
Watch out
the ID is mandatory, so an earlier step in the Zap must already carry it.
When it breaks

When a KIS Zap breaks

Zapier links no help article to KIS, so the traps below are the general ones. They still catch most first builds.

Most problems come from what the Zap was never designed to see, or from a loop you built without noticing. If something still looks off, the Zapier troubleshooting page walks through the usual fixes.

  • Old records are ignored

    A Zap only reacts to records created after you switch it on. Everything already in the collection stays put; moving that backlog is a separate job.

  • The Zap keeps firing itself

    If Create Data writes into the same collection that New Data Created watches, every new record starts the Zap again and the task count drains fast.

  • A bulk import gets held back

    Import hundreds of records into KIS at once and Zapier's flood protection can hold the batch back instead of running the Zap on all of them.

  • No duplicates, by design

    Zapier remembers which records it has already seen on this polling trigger, so the same KIS record will not start the Zap twice.
Need help

Need help automating KIS with Zapier?

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FAQ

KIS and Zapier: common questions

01Is the KIS Zapier integration free?
Yes. KIS is not a premium app, so it runs on Zapier's free plan. That plan gives you 100 tasks a month and as many Zaps as you like, with one catch: each Zap is limited to one trigger and one action. As soon as you add a filter, a second action or another KIS step, the Zap becomes multi-step and needs a paid plan. For a simple relay, new KIS record in, one action out, the free plan is enough.
02How many tasks does a KIS Zap use?
One task per action that goes through. The New Data Created trigger costs nothing, even though Zapier checks the collection again and again. If a Zap creates a record in KIS and then posts a message elsewhere, each successful run uses two tasks. An action that fails is not counted. Search Data and Get All Collections are actions here, so they count like the others when they succeed. Budget around the actions, not the checks.
03Does KIS send new records to Zapier in real time?
No. New Data Created is a polling trigger: Zapier asks KIS for new records on a timer. On the free plan that check runs every 15 minutes, on Professional every 2 minutes, and on Team or Enterprise every minute. On paid plans you can also run a check by hand from the editor. KIS offers no instant trigger, so a short delay between the record and the Zap is normal.
04What do you need to connect KIS to Zapier?
A KIS account, plus access to the collections your Zaps will read or write. From the Apps page in Zapier, click + Add connection, pick KIS, sign in in the tab that opens and grant access. The connection is stored once and reused by every KIS step. If you work on collections someone else owns, make sure your account can at least read them, or edit them if the Zap writes there.
05Why does Update Data ask for a record ID?
Because both Update Data and Delete Data target one precise record, and the ID is the only way to point at it. Zapier offers no search step for KIS that would find a record from, say, an email address. In practice the ID has to come from an earlier step that already carries it. Before you build, check in the test results of that step that the ID is really there, then map it into the ID field.
06What if the KIS operation required is missing?
The list is short: one trigger and five actions. There is nothing for edited or deleted records, and no true search step. When the event required is not there, a common workaround is to start the Zap from the other app instead, or to schedule a regular read with Search Data and handle the result downstream. Some needs simply sit outside what this integration exposes today, and it is better to know that before building.
07Zapier, Make or n8n for KIS?
It depends on your criteria rather than on a winner. On Zapier, a flow with one trigger and one action runs on the free plan, and the trigger itself never costs a task. If your flows need many steps per run, compare how each platform counts usage before you commit. Check which KIS operations each platform actually exposes before you choose. A filter or a second action turns a Zap into a multi-step Zap, which needs a paid plan, so price that in when you compare.
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