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Lead Hub Zapier integrationAutomate Lead Hub with Zapier.

The Lead Hub Zapier integration gives you 1 trigger, 0 actions and 0 searches. That single trigger, New Lead, picks up each lead Lead Hub creates for your real estate business and hands it to the rest of your tools, on Zapier's schedule.

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Overview

What the Lead Hub Zapier integration does for you

Lead Hub produces leads for real estate businesses. The Zapier integration is a way out for those leads: Zapier checks your Lead Hub account for new ones, and every lead it finds starts an automation in the tools you already use. It is a single trigger, so the flow goes one way, from Lead Hub to the rest.

Three results you can get from that one trigger. A lead that lands where you work: New Lead sends each fresh lead into your CRM as a contact, so nobody has to copy it over. A shared list that keeps itself up to date: the same trigger can add a row to a spreadsheet for every lead, which gives your team one place to look. A short list rather than everything: put a filter after New Lead and only the leads that meet your condition go further, the rest stop there.

What Zapier does not do for Lead Hub: there is no action and no search. A Zap cannot create a lead in Lead Hub, update one or look one up. Whatever you build, Lead Hub only starts it.

The other thing to know before you start: New Lead is a polling trigger, so leads arrive on Zapier's schedule, not the second they appear. On the free plan that means up to 15 minutes. If you are still comparing tools, the n8n vs Zapier and Make vs Zapier comparisons are good next reads.

Vocabulary

Zapier vocabulary in one minute

Seven words explain every Zap you will ever build. One plain line each.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is switched on, Zapier waits for it to show up.
Action
What the Zap does after it starts: the step that writes, sends or moves something for you in another app.
Task
The unit Zapier bills. One task is one action your Zap completes successfully, and your plan counts those.
Polling vs instant
A polling trigger is checked by Zapier on a timer, like New Lead. An instant trigger is reported by the app the moment it happens.
Filter
A step that lets the Zap go on only when what arrived meets the condition you set, and stops it otherwise.
Search step
A step that looks up something already stored in an app, so later steps can use it. Lead Hub offers none.
Cost

What a Lead Hub Zap costs

The trigger never costs a task. Zapier can check Lead Hub as often as your plan allows, and those checks are free; only a completed action is billed.

  • Lead Hub trigger1, polling
  • Free plan100 tasks a month, two-step Zaps
  • Premium appNo

Each action that succeeds counts on its own, so a Zap with three actions uses three tasks per lead. A failed action is not counted. Lead Hub is not a premium app: it runs on the free plan, which gives 100 tasks a month and unlimited Zaps, but only two steps per Zap. Add a filter or a second action and the Zap becomes multi-step, which needs a paid plan. Since New Lead is a polling trigger, the interval below is the one your plan gets.

Connect

Connect Lead Hub to Zapier in three steps

  1. 01

    Go to your apps

    Open the Apps page of your Zapier account and click + Add connection. A connection is your Lead Hub account linked once, then reused by every Zap that starts from it.

  2. 02

    Pick Lead Hub

    Search for Lead Hub in the dialog, choose it from the results and click Add connection. Zapier opens a new tab on the Lead Hub side so you can identify yourself.

  3. 03

    Sign in and allow

    Sign in to Lead Hub in that tab and grant Zapier access to the account. You need a Lead Hub account, plus access to any leads you do not own yourself and want the Zap to read.

First Zap

Your first Lead Hub Zap

GoalPut every new Lead Hub lead into your CRM, without copying anything by hand.

  1. 01

    Create the Zap

    Start a new Zap and pick Lead Hub as the app that starts it. Choose New Lead as the event and select the connection you just made.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent leads of your account, so you map the next step on a real lead, not a blank one.

  3. 03

    Add the CRM step

    Add your CRM as the next step and pick its create-contact action. Map the lead's details into the contact fields one by one.

  4. 04

    Test the action

    Run the action test once and open the CRM to read what came back. Fix any field that landed in the wrong place before going further.

  5. 05

    Publish

    Click Publish to switch the Zap on. From then on Zapier checks Lead Hub at your plan's interval, and each contact created costs one task.

Triggers

The Lead Hub trigger on Zapier

1 event starts a Zap when something happens in Lead Hub. Zapier checks for them at the interval your plan allows.

1

New Lead

Polling trigger

In Zapier“Triggers when a new lead is created.”

Starts your Zap each time Lead Hub creates a new lead. The lead's details become available to every step after it, so you can drop them into a CRM, a spreadsheet or any tool your real estate business runs on.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
you want each lead from Lead Hub in your own tools without logging in to check for new ones.
Watch out
on the free plan a lead can wait up to 15 minutes before the Zap runs; on a paid plan you can also run a check by hand from the editor.
When it breaks

When a Lead Hub Zap breaks

Zapier links no help article to Lead Hub, so the cases below are the general traps of a polling trigger like this one.

They come from how Zapier works, not from Lead Hub. If one hits you, the Zapier troubleshooting page is the next stop.

  • Leads from before never arrive

    A Zap only reacts to what happens after it is switched on. Leads that already sat in Lead Hub are not picked up; moving them is a separate job.

  • A lead seems late

    New Lead is checked on a timer, every 15 minutes on the free plan. A lead created just after a check waits for the next one; it is not lost.

  • A big batch gets held

    If the trigger suddenly returns a huge batch, after a bulk import or a migration, Zapier's flood protection can hold it back.

  • The same lead twice? Rarely

    Zapier remembers what it has already seen on a polling trigger, so one lead does not start the Zap twice, even if it shows up in several checks in a row.
Need help

Need help automating Lead Hub with Zapier?

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FAQ

Lead Hub Zapier integration: FAQ

01Is the Lead Hub Zapier integration free?
Yes, on the Zapier side. Lead Hub is not a premium app, so the New Lead trigger works on the free plan. That plan gives you 100 tasks a month and unlimited Zaps, but each Zap stops at two steps, one trigger and one action. Add a filter, a search or a second action and it becomes a multi-step Zap, which needs a paid plan. Your Lead Hub account is a separate matter that Zapier does not cover.
02How many tasks does a Lead Hub Zap use?
New Lead itself uses none: Zapier never bills the trigger, and checking Lead Hub for new leads is free however often it happens. Tasks come from the actions that follow. A Zap with one action costs one task per lead; a Zap with three actions costs three. An action that fails is not counted. So the real number depends on how many leads Lead Hub creates in a month and how many steps each one goes through.
03Is Lead Hub on Zapier real time?
No. New Lead is a polling trigger: Zapier goes and asks Lead Hub for new leads at a fixed interval, and that interval depends on your plan. It is 15 minutes on Free, 2 on Professional and 1 on Team or Enterprise. A lead can therefore wait until the next check before the Zap runs. On the paid plans you can change how often the check happens and also run one by hand from the editor when you are testing.
04What does it take to connect Lead Hub to Zapier?
A Lead Hub account you can sign in to, and access to any leads you do not own yourself and want the Zap to read. In Zapier, open the Apps page, click + Add connection, search for Lead Hub, click Add connection, sign in on the tab that opens and grant access. That connection is then reused by every Zap you build on Lead Hub, so it is done once rather than once per Zap.
05Why do older Lead Hub leads not come through?
Because a Zap only reacts to what happens after you switch it on. The moment you publish draws a line: leads created after it start the Zap, and nothing that already sat in Lead Hub is picked up, whatever the plan. If you need the backlog in your CRM or spreadsheet too, that is a separate job, outside the Zap; once it is done, let the Zap handle what comes next.
06What if the Lead Hub operation you want is missing?
Then Zapier cannot do it for this app today. The integration is a single trigger, New Lead, with no action and no search, so a Zap cannot create, update or look up anything inside Lead Hub. The workable route is to let New Lead start the Zap and do everything else in the apps that follow. If what you need happens inside Lead Hub itself, no setting in the Zap will add it; it would have to come from the app's own integration.
07Zapier, Make or n8n for Lead Hub?
Decide by criteria, not by a winner. On Zapier you get one polling trigger that runs on the free plan with a few clicks of setup, and a check interval tied to your plan. If you need many steps per lead or branching, compare what each tool charges per run and whether it offers Lead Hub at all. If hosting the automation yourself matters, that points elsewhere. Weigh it against your lead volume and who maintains the setup.
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