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LeadWinner.AI Zapier integrationAutomate LeadWinner.AI with Zapier.

The LeadWinner.AI Zapier integration gives you 7 triggers, 4 actions and 1 search. Every trigger is instant, so leads, replies and texts reach your other tools as they happen. LeadWinner.AI is not a premium app and runs on the free plan; Zapier still tags it as beta.

Beta app Zapier still marks this integration as beta.

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Overview

What the LeadWinner.AI Zapier integration does for you

LeadWinner.AI answers incoming leads for home-service businesses with an AI. Plugged into Zapier, it can feed every lead event to your other tools and take orders back, without code. You build a Zap (an automation: one starting event, then the steps that follow) and it runs on each new event.

Three results come up again and again. A live log of every lead: New Lead passes the contact and job details from Yelp, Thumbtack, Google Local Services Ads or another connected source the moment they land. A human takeover on demand: Pause AI silences the auto-responder on one lead, Send Reply posts your own message in that lead's conversation, and Resume AI hands it back. Bark leads in the same pipeline: Send Bark Lead to LeadWinner turns a purchased Bark into a LeadWinner lead the AI can text.

What Zapier does not do here matters just as much. There is no action to edit or delete a lead. Find Lead returns basic details only, never the messages. Some platform messages arrive without their text: New Inbound Message carries the words of an SMS reply, not those of a Yelp, Thumbtack or Google message. And nothing that happened before you switch a Zap on is picked up.

Need branching logic or a different pricing model? If you are still choosing a tool, see our n8n vs Zapier and Make vs Zapier comparisons.

Vocabulary

The Zapier vocabulary in one minute

Eight words keep coming back below. Each one in plain English.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is on, Zapier waits for that event and reacts to nothing else.
Action
What the Zap does after it starts: the step that writes, sends or changes something in an app on your behalf.
Task
What Zapier bills: one action your Zap completed successfully. The quota of your plan is counted in tasks.
Instant vs polling
An instant trigger is reported by the app the moment it happens. A polling one is checked by Zapier on a timer tied to your plan.
Filter
A step that lets the Zap continue only when the data that arrived meets your condition, and stops it otherwise.
Search step
A step that looks up something already stored in an app, so the steps after it can reuse what it found.
Multi-step Zap
Any Zap beyond one trigger and one action. A filter, a search or a second action makes one, and it needs a paid plan.
Cost

What LeadWinner.AI Zaps cost in tasks

Zapier bills completed actions, nothing else. None of the seven LeadWinner.AI triggers costs a task, however many leads, messages or calls come through.

  • Triggers0 tasks
  • Each successful action1 task
  • Free plan100 tasks a month, 2-step Zaps
  • Paid plan neededNo, but Find Lead or a filter needs one

Each Pause AI, Resume AI, Send Reply or Bark import that goes through costs one task. A failed action costs nothing. The free plan gives 100 tasks a month and unlimited Zaps, capped at two steps each: one trigger, one action. A filter or a Find Lead search turns the Zap multi-step, so it needs a paid plan. The interval grid below only concerns polling triggers; all LeadWinner.AI triggers are instant and fire straight away on every plan.

Connect

Connect your LeadWinner.AI account in three steps

  1. 01

    Open the Apps page

    In Zapier, go to Apps and click + Add connection. You need a LeadWinner.AI account, plus access to any business on it that you do not own yourself and want the Zap to touch.

  2. 02

    Pick LeadWinner.AI

    Search for LeadWinner.AI in the dialog, select it and click Add connection. A new tab opens on the LeadWinner.AI side so you can sign in to your account there.

  3. 03

    Sign in and grant access

    Log in to LeadWinner.AI in that tab and allow Zapier to use the account. The connection then appears in your list, and every LeadWinner.AI step of every Zap reuses it.

First Zap

Your first LeadWinner.AI Zap

GoalLog each new lead in a spreadsheet the moment it arrives, only for the leads that pass your condition.

  1. 01

    Set the trigger

    Create a Zap, pick LeadWinner.AI and New Lead. In Business, choose one business or All businesses, which also covers the ones you add later.

  2. 02

    Test it on real leads

    Run the test. Zapier brings back the three most recent leads of the connected account, so you map fields from a real contact rather than an empty template.

  3. 03

    Add the filter

    Click the plus icon, choose Filter and fill its three boxes: field, rule, value. The filter makes this a multi-step Zap, which needs a paid plan.

  4. 04

    Add the spreadsheet row

    Pick your spreadsheet tool and the event that adds a row, then map the lead's contact and job details from the trigger into your columns.

  5. 05

    Test and publish

    Test the last step once and check the row it wrote. When it looks right, click Publish to switch the Zap on for every new lead.

Triggers

The 7 LeadWinner.AI triggers

7 events start a Zap when something happens in LeadWinner.AI, and 7 of them are instant: the app calls Zapier straight away, whatever your plan.

1

AI Reply Sent

Instant trigger

In Zapier“Triggers when the LeadWinner AI sends a reply to a lead and the source platform confirms the send. Includes the text of the AI reply.”

Fires once the AI has answered a lead and the source platform has confirmed delivery, with the reply text attached. You get a record of what the AI actually told the customer, word for word.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
you want every AI answer copied to a team channel or a sheet so someone can review the tone.
Watch out
the Business field is required; pick one business or All businesses before testing.
2

Auto-Call Started

Instant trigger

In Zapier“Triggers when LeadWinner starts an automatic call: we call the business owner first with an AI-prepared briefing, and connect the customer when the owner confirms.”

Starts your Zap when LeadWinner.AI places an automatic call: it rings the business owner first with a briefing prepared by the AI, then connects the customer once the owner confirms.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
you want a log of each call attempt next to the lead, to see which leads reached the phone stage.
Watch out
All businesses also includes businesses you add later, so the Zap's scope grows on its own.
3

New Inbound Message

Instant trigger

In Zapier“Triggers when the customer sends a new message: a platform message (Yelp, Thumbtack, Google — message text not included) or an SMS reply to your LeadWinner texting number (text included).”

Reacts each time a customer writes back, whether on the lead platform or by SMS to your LeadWinner texting number. It is the signal that a conversation is alive again.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
you want a team alert as soon as a customer answers, so a person can decide whether to step in.
Watch out
Yelp, Thumbtack and Google messages arrive without their text; only SMS replies include the words.
4

New Lead

Instant trigger

In Zapier“Triggers when a new lead arrives in LeadWinner from Yelp, Thumbtack, Google Local Services Ads, or another connected source, with the lead contact and job details.”

Hands over each lead the instant it reaches LeadWinner.AI from Yelp, Thumbtack, Google Local Services Ads or another connected source, with the contact and the job details. Most setups start here.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
you want every lead logged in a spreadsheet or another tool without retyping anything.
Watch out
a phone number that comes in with the lead travels here, not through Phone Captured.
5

Phone Captured

Instant trigger

In Zapier“Triggers when a direct phone number for a lead becomes available in LeadWinner after the lead was created — for example, the customer confirms it through Yelp's phone opt-in or texts it in the conversation. If a lead arrives with its phone number already included, that number comes with the New Lead trigger and this trigger does not fire.”

Catches the moment a direct phone number for an existing lead becomes available, for example when the customer confirms it through Yelp's phone opt-in or types it in the conversation.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
you want to update a contact record once a lead finally shares a number you can call.
Watch out
if the number was already in the lead when it arrived, this trigger stays silent; New Lead carries it instead.
6

SMS Sent to Customer

Instant trigger

In Zapier“Triggers when LeadWinner texts the customer from your business number — for example, the automatic SMS right after a customer shares their phone. Includes the message text.”

Fires when LeadWinner.AI texts a customer from your business number, such as the automatic SMS sent right after someone shares a phone number. The message text comes along.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
you keep a history of outgoing texts per customer in another tool, for follow-up or for review.
Watch out
set the Business field carefully, or texts from every business end up mixed in one log.
7

Lead Source Needs Reconnection

Instant trigger

In Zapier“Triggers when a connected lead source (Yelp or Thumbtack) loses its login and needs to be reconnected — this is very rare. Does not fire when you delete or turn off a business yourself from the dashboard.”

Warns you when a connected lead source, Yelp or Thumbtack, has lost its login and needs reconnecting. The app describes this as very rare, which is exactly why an alert helps.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
you want an email or a chat message the moment leads could stop flowing in.
Watch out
deleting or switching off a business yourself from the dashboard does not set it off.
Actions

The 4 LeadWinner.AI actions

LeadWinner.AI gives you 4 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Send Bark Lead to LeadWinner

Action

In Zapier“Creates a LeadWinner lead from a Bark (Bark.com) lead so the AI can reply by text message. Use with the Bark "New Purchased Bark" trigger — only purchased Barks include the customer phone and email.”

Turns a Bark lead into a LeadWinner.AI lead so the AI can answer it by text. Pair it with the Bark trigger for purchased Barks, the only ones that carry the customer phone and email.

When to use it
you buy leads on Bark and want them handled like the rest.
Watch out
leave Automated Contact Consent on true or the AI will not message the lead; you are responsible for that attestation.
2

Pause AI

Action

In Zapier“Pauses the LeadWinner AI auto-responder for a single lead, so the AI stops replying to that lead. Idempotent: pausing an already paused lead succeeds without changes.”

Stops the auto-responder for one lead, so the AI no longer answers that customer. Pausing a lead that is already paused simply succeeds without changing anything.

When to use it
a person takes over a lead and needs the AI to stay quiet for sure.
Watch out
it needs the Lead ID, mapped from a LeadWinner.AI trigger or from Find Lead.
3

Resume AI

Action

In Zapier“Resumes the LeadWinner AI auto-responder for a single lead, so the AI can reply to that lead again. Idempotent: resuming an already active lead succeeds without changes.”

Switches the auto-responder back on for a single lead, so the AI can pick the conversation up again. Running it on a lead that is already active changes nothing and still succeeds.

When to use it
the human part is done and the AI should handle follow-ups again.
Watch out
without a Lead ID from a trigger or a search, there is nothing to resume.
4

Send Reply

Action

In Zapier“Sends a reply message into an existing lead's conversation on its source platform — a real message to the customer. In most setups the AI then stops replying to this lead, treating it as the business taking over (exact behavior depends on your AI settings; use Pause AI to stop the AI for sure). If the identical message was already sent to this lead within the last 48 hours, it is not sent again — the result then shows Send Status = previously_sent.”

Posts a real message in an existing lead's conversation, on the platform the lead came from. In most setups the AI then backs off, reading it as the business taking over.

When to use it
you answer a lead from another tool and want the message delivered in its thread.
Watch out
the same text sent to the same lead within 48 hours is skipped, and the result reads previously_sent.
Searches

The LeadWinner.AI search

1 search step looks for data that already exists in LeadWinner.AI, so a later step can use it.

A search step finds a lead that already exists, so later steps can use its ID. In the editor, it sits at the bottom of the Action event list, under SEARCH. Three settings decide what happens when the result is not clean.

1

Find Lead

Search

In Zapier“Finds an existing lead in LeadWinner by Lead ID, phone number, email, or external ID. Returns basic lead details without message content. Phone lookup matches the E.164 format.”

Looks up an existing lead by Lead ID, phone number, email or external ID and returns its basic details, never the message content. It is the usual way to get a Lead ID when the trigger did not carry one.

When to use it
a Zap starts outside LeadWinner.AI and needs a Lead ID before Pause AI or Send Reply.
Watch out
phone lookups expect the E.164 format, with the country code.

The three settings every search exposes

  1. Successful if no search results are found?
    Left as is, a search that finds nothing stops the Zap there and skips the dependent steps. Switched on, the Zap goes on without a result.
  2. Create X if it doesn't exist yet?
    This box turns a search into find-or-create on apps that offer it. LeadWinner.AI offers no such variant, so Find Lead never creates a lead.
  3. If multiple search results are found?
    Three choices when several leads match: keep the first one, the default, stop the Zap, or pass all of them on at once.
When it breaks

When a LeadWinner.AI Zap breaks

Zapier links no help article to LeadWinner.AI and no rate limit is documented for it. The failures below come from the app's own rules and from how Zapier works.

Six cases account for most surprises. Read them before you publish; if a Zap still misbehaves, see our Zapier troubleshooting guide.

  • Older leads never show up

    A Zap only reacts to events after it is published. Leads that were already in LeadWinner.AI stay out; moving that backlog is a separate job.

  • A reply that never leaves

    Send Reply skips a message identical to one sent to the same lead in the last 48 hours. The step reports previously_sent instead of failing.

  • Phone Captured stays silent

    When the lead already arrived with its phone number, New Lead carries it and Phone Captured does not fire. Build on both if you need every number.

  • The AI ignores a Bark lead

    If Automated Contact Consent is false or empty, the lead is created for manual handling only and the AI never messages it.

  • A Zap that sets itself off

    A Zap that writes into what its own trigger watches starts itself again and again, and the task count drains fast.

  • A sudden flood is held back

    When a trigger sends a huge batch at once, after an import or a migration, Zapier's flood protection can hold those runs back.
Need help

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FAQ

LeadWinner.AI and Zapier: frequent questions

01Is the LeadWinner.AI Zapier integration free?
Yes, for two-step Zaps. LeadWinner.AI is not a premium app, so the free plan covers it, with 100 tasks a month and unlimited Zaps. The limit people find late is the two-step ceiling: one trigger and one action. A filter, a Find Lead search or a second action makes the Zap multi-step, and that needs a paid plan. Logging every New Lead into a spreadsheet fits in the free plan. Note that Zapier still marks the app as beta.
02How many tasks does a LeadWinner.AI Zap use?
One per action that succeeds, and none for the trigger. All seven triggers are free to run, whatever the volume of leads, messages or calls. Each Pause AI, Resume AI, Send Reply or Bark import that goes through counts as one task. A Zap with two actions counts both, so it costs twice as much per run. An action that fails is not counted. Multiply your expected events by the number of actions to size your plan.
03Do LeadWinner.AI triggers work in real time?
Yes, all seven are instant. LeadWinner.AI notifies Zapier as soon as a lead, a message, a call, a text or a disconnection happens, and the Zap starts right away. The plan interval, 15 minutes on the free plan, does not apply to them. In the editor, these Zaps show a lightning bolt. For a free-plan user, that is the key point: speed does not depend on what you pay, at all.
04What do you need to connect LeadWinner.AI to Zapier?
A LeadWinner.AI account and a Zapier account. You open Apps in Zapier, click + Add connection, search for LeadWinner.AI and confirm with Add connection, then sign in to LeadWinner.AI in the new tab and grant access. If the Zap must act on businesses you do not own yourself, your account needs read or write access to them. For Bark imports, the business must also be connected as a Bark source on the LeadWinner Sources page.
05Why does the AI keep replying after Send Reply?
Because Send Reply does not always stop it. In most setups the AI treats your message as the business taking over and stops answering that lead, but the exact behaviour depends on your AI settings. To be certain, put Pause AI before Send Reply in the same Zap, with the same Lead ID. That adds a second action, so the Zap becomes multi-step and needs a paid plan. Resume AI hands the lead back later.
06What if the LeadWinner.AI operation you want is missing?
Then Zapier does not offer it today. The editor lists 7 triggers, 4 actions and 1 search for LeadWinner.AI, as read from the app page on 2026-10-06. There is no action to edit or delete a lead, and Find Lead does not return message content. No setting in the editor unlocks an operation that is not there. Either the flow is built around what exists, or another automation tool is worth checking for that specific need.
07Zapier, Make or n8n for LeadWinner.AI?
Judge by criteria rather than picking a winner. Zapier offers a ready LeadWinner.AI connection with seven instant triggers, four actions and a search, and two-step Zaps run free. If your flow chains Find Lead, Pause AI and Send Reply, it becomes multi-step on Zapier and needs a paid plan, so weigh that against the setup effort elsewhere. Also check whether each tool reaches LeadWinner.AI at all. Budget, number of steps per flow and available operations are the three criteria.
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