Locktivity Zapier integrationAutomate Locktivity with Zapier.
Locktivity Zapier integration: 0 triggers, 1 action and 0 searches. One move, done well: a new vendor lands in Locktivity as soon as another tool knows about it. Here is how it works, what it costs and where it tends to break.
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What the Locktivity Zapier integration actually does
Locktivity is a third party risk platform: it is where vendors get onboarded and then watched over time. Through Zapier, it does one thing. It receives new vendors from your other tools, with a name, a website, an impact level and a cost, so nobody has to type them in by hand.
Three outcomes, all built on the single action, Create Vendor. First, an intake form that feeds the register directly: someone asks to work with a new supplier, fills in a form, and the vendor appears in Locktivity with the four required values already set. Second, a spreadsheet that stops being the second source of truth: each new row in the list your team already keeps becomes a vendor in Locktivity, and the row no longer has to be copied over. Third, a cleaner start to every review: since the record is created the moment the request exists, the onboarding work in Locktivity begins from data that was never retyped.
Now what Zapier does not do for Locktivity, because the list is short. Nothing that happens inside Locktivity can start a Zap: there is no trigger, so a vendor approved, rejected or changed there tells no other tool. There is no update action either, and no search, so a Zap cannot look up an existing vendor or correct one it created. The monitoring side of the platform is not exposed at all. A Zap writes vendors in, and that is the whole contract.
If you are still choosing a platform, the n8n vs Zapier comparison is the place to start.
Zapier vocabulary, in one minute
Seven words do most of the work on this page. Here they are in plain terms, once.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run every time that event happens.
- Trigger
- The event that starts a Zap. Locktivity has none on Zapier, so the trigger always comes from another app you use.
- Action
- What the Zap does once it has started. Here, the only one is Create Vendor, which writes a new vendor into Locktivity.
- Task
- The unit Zapier bills: one action your Zap completes successfully. The number on your plan is a count of those.
- Polling vs instant
- Polling: Zapier asks an app for news on a timer. Instant: the app calls Zapier as soon as the event happens. It depends on the trigger app.
- Filter
- A step that lets the Zap go on only when what arrived meets your condition, and stops it there otherwise.
- Connection
- Your Locktivity account linked to Zapier once, then offered to every Zap step that writes into Locktivity.
What it really costs
Short version: each vendor that Create Vendor actually creates costs one task. Locktivity is not a premium app, so it works from the free plan.
- Trigger0 tasks
- Each vendor created1 task
- Free plan100 tasks a month, 2-step Zaps
- Premium appNo
The trigger never costs a task, whichever app it comes from, and checking for new data is free too. An action that fails is not counted. The free plan gives 100 tasks a month and unlimited Zaps, but each Zap stops at two steps: one trigger, one action. A form trigger plus Create Vendor fits exactly. Add a filter or a second action and it becomes a multi-step Zap, which needs a paid plan. The grid below says how often Zapier checks a polling trigger on each plan. It applies to the other app's trigger when that trigger is a polling one, never to Locktivity, which has no trigger at all.
Connect your Locktivity account in 3 steps
- 01
Find Locktivity on the Apps page
In your Zapier account, open the Apps page and click + Add connection. Type Locktivity in the dialog, pick it from the results, then click Add connection to start the link.
- 02
Sign in to Locktivity
A new tab opens on Locktivity. Sign in with the account that should own the vendors the Zap creates. You need an account on the app, plus write access on anything you do not own yourself and want the Zap to touch.
- 03
Grant Zapier access
Approve the access Zapier asks for on the account. The connection now shows on the Apps page, and every Create Vendor step offers it in a dropdown, so you link the account once for all your Zaps.
Your first Zap: turn a vendor request form into a Locktivity vendor
GoalEach time someone submits your vendor request form, a new vendor is created in Locktivity with its name, website, impact and cost.
- 01
Create the Zap
From your Zapier dashboard, create a new Zap. The editor opens on an empty trigger card. Locktivity cannot go there, since it has no trigger, so the form tool takes that first slot.
- 02
Set the form trigger
Pick your form tool and its new-submission event, then connect your account. Run the test: Zapier brings back the three most recent submissions, and mapping on a real one beats guessing.
- 03
Add Create Vendor
Click the plus icon, choose Locktivity and the Create Vendor action, then your connection. Map the form answers into Name, Website, Impact and Cost: all four are required.
- 04
Add the message
Add your messaging tool as a third step, so the team hears that a vendor was created. This second action makes the Zap multi-step, which needs a paid plan. Skip it to stay on the free one.
- 05
Test, then publish
Test each step and read what came back, in Locktivity too. When the vendor looks right, click Publish to switch the Zap on. From then on, every new submission becomes a vendor.
The Locktivity action
Locktivity gives you 1 action. For each one: what it does for you, when to reach for it, and what to watch out for.
Create Vendor
ActionIn Zapier“Creates a new Vendor in Locktivity.”
Adds a vendor to Locktivity. It asks for four values: the vendor's name, its website, its impact and its cost, and it refuses to run with one of them empty.
When it breaks
Zapier attaches no help article of its own to Locktivity, so what breaks here are the limits every Zap shares, plus the four required fields.
None of these is specific to Locktivity's side. Each has a symptom you can spot: fewer vendors than expected, or a step that fails every time. If a Zap misbehaves in a way these cards do not cover, the Zapier troubleshooting page is the next stop.
Old requests are not picked up
A Zap only reacts to what happens after it is published. Vendor requests already sitting in your form tool stay there, and moving that backlog is a separate job.A required field arrives empty
Name, Website, Impact and Cost are all mandatory. When the trigger app leaves one blank, Create Vendor fails. The failure costs no task, but no vendor is created.A bulk import held back
If the trigger app suddenly returns a huge batch, after a bulk import or a migration, Zapier's flood protection can hold those runs back instead of creating every vendor at once.The same item never runs twice
On a polling trigger, Zapier remembers what it has already seen, so the same row or submission does not start the Zap a second time, and no vendor is created twice from it.
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