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Microspace Zapier integrationAutomate Microspace with Zapier.

The Microspace Zapier integration gives you 8 triggers and 5 actions. React when a contact visits, comments, reacts or uploads a file in a microspace, and let your other tools create contacts, open new microspaces and share them without retyping a thing.

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Overview

What the Microspace Zapier integration does for you

It connects your Microspace shared spaces, and what your contacts do in them, to the rest of your tools. A visit, a comment or a file dropped in a microspace starts an automation elsewhere, and your other apps can in turn create contacts and microspaces in Microspace for you.

Three results come out of this pairing more than any other. A follow-up at the right moment: First Visit to a Microspace fires when a contact opens a microspace for the first time, so the next step can alert whoever owns that relationship. Files that land where you store them: New File Uploaded starts the Zap when a contact uploads a file, and the next step copies it to your storage. A contact list that stays in step with your other tools: Create/Update Contact writes or refreshes a contact from an email, and Share Microspace then opens a space to that person.

Worth knowing before you build: three of the eight triggers are instant, First Visit to a Microspace, Microspace Shared With Contact and New File Uploaded. They react at once, even on the free plan. The five others, from New Contact to New Comment, wait for the check interval of your plan.

What Zapier does not do here: Microspace has no search step, so a Zap cannot look up an existing contact or microspace on its own. Any ID a step needs has to come from the trigger or an earlier step. If that limit matters, open our n8n vs Zapier comparison first.

Vocabulary

Zapier words in one minute

Seven terms come back across this page. Here they are in plain words.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run every time that trigger event happens.
Trigger
The event that starts a Zap, such as a contact visiting a microspace. Once the Zap is switched on, Zapier waits for it.
Action
What the Zap does once it has started: the step that writes or changes something, like a contact in Microspace.
Task
The unit Zapier bills: one action that completes successfully. The monthly count on your plan is a count of these.
Polling trigger
A trigger Zapier checks on a timer: it asks the app for new items at a fixed interval and keeps only what it has not seen.
Instant trigger
A trigger the app reports itself: Microspace calls Zapier the moment the event happens, so nothing waits for the next check.
Filter
A step that lets the Zap carry on only when what arrived meets the condition you set, and stops it there otherwise.
Multi-step Zap
Any Zap beyond one trigger and one action. A second action or a filter turns it into one, and it needs a paid plan.
Cost

What it really costs

The trigger never costs a thing, and neither do the checks Zapier runs to spot new items. You pay in tasks: each action that completes counts as one, and an action that does not go through is not counted.

  • Free plan100 tasks a month, unlimited Zaps
  • Steps per Zap on free2: one trigger, one action
  • Premium appNo, works on the free plan
  • Instant triggers3 of 8

The free plan gives 100 tasks a month and unlimited Zaps, each capped at two steps: one trigger, one action. Add a filter or a second action and the Zap turns multi-step, which needs a paid plan. Microspace is not a premium app, so it works from the free plan. The grid below sets how often the five polling triggers check; it does not apply to the three instant ones, which start at once on every plan.

Connect

Connect your Microspace account

  1. 01

    Open Apps and add a connection

    In your Zapier account, open the Apps page and click + Add connection. A connection is your account of an app linked to Zapier once, then reused by every step that uses Microspace.

  2. 02

    Pick Microspace and confirm

    Type Microspace in the search box of the dialog, select it, then click Add connection. A new tab then opens where you sign in to your Microspace account.

  3. 03

    Sign in and grant access

    Sign in and grant Zapier access to the account. You need an account on the app, plus read or write access on anything you do not own yourself and want the Zap to touch.

First Zap

Your first Zap: contact uploads saved to your storage

GoalEach file a contact uploads to a microspace is copied to your file storage, as long as it meets the condition you set.

  1. 01

    Set the trigger

    Create a Zap, pick Microspace and the New File Uploaded event, then choose the Organization, which is required. This trigger is instant, so the Zap starts as soon as an upload happens.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent items of the connected account, so you map the next steps on a real upload rather than a blank.

  3. 03

    Add the filter

    Add a Filter step from the plus icon and fill its three boxes: the field to look at, the rule, the value to compare with. Use a text rule on text and a number rule on numbers.

  4. 04

    Add the storage action

    Add your file storage app as the action, pick its upload event and map the file from the trigger. Check at test which file fields the trigger actually returns.

  5. 05

    Test, then publish

    Test the action once, then click Publish to switch the Zap on. The filter makes it multi-step, so it needs a paid plan; on free, drop the filter and keep two steps.

Triggers

Microspace triggers

8 events start a Zap when something happens in Microspace, and 3 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Contact Recently Created or Updated

Polling trigger

In Zapier“Triggers when a contact recently created or updated.”

Starts the Zap when a contact is created or changed in Microspace, so your other tools can follow along.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
you keep contacts in another tool and want edits made in Microspace to reach it too.
Watch out
creations and updates arrive through the same trigger. If only one of the two matters, check at test what tells them apart before adding a filter.
2

First Visit to a Microspace

Instant trigger

In Zapier“Triggers when a microspace is visited by a contact for the first time.”

Fires the first time a contact opens a given microspace, and only that first time, which makes it a clean signal of interest.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
you want the person who shared the space to hear about the first visit, not about every return.
Watch out
the Organization field is required, so pick the right one when several exist on the account.
3

Microspace Shared With Contact

Instant trigger

In Zapier“Triggers when a microspace is shared with a contact.”

Every time a microspace is shared with a contact, this trigger runs, so each share leaves a trace outside Microspace.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
every share should be logged in another tool, so you know who received which space.
Watch out
Organization is required, so pick the one whose shares you want to follow. Check at test which contact details each share carries.
4

New Contact

Polling trigger

In Zapier“Triggers when a new contact is available.”

Picks up each new contact that becomes available in Microspace, without waiting for any edit.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
each new contact should get something straight away, such as a shared microspace or a row in your list.
Watch out
only contacts that appear after the Zap is switched on are picked up; the existing ones stay where they are.
5

New Reaction

Polling trigger

In Zapier“Triggers when a new reaction on an update is available”

Reacts when someone leaves a reaction on an update posted in a microspace, a light signal that the content was seen.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
you want to count reactions to your updates in a spreadsheet instead of opening each space.
Watch out
Organization is required, and each reaction is a run; with an action behind it, that is one task every time.
6

New Comment

Polling trigger

In Zapier“Triggers when a new comment is available.”

Catches each new comment that appears in a microspace, so a question from a contact does not sit unread.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
comments should become tasks or messages for the person in charge of the space.
Watch out
Organization is required, and on the free plan a comment can wait up to one check interval before the Zap sees it.
7

New Visit

Polling trigger

In Zapier“Triggers when a new visit is available.”

Counts each new visit to a microspace as a run, not only the first one, so you see who keeps coming back.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
you track engagement over time and want every visit logged somewhere you can sort it.
Watch out
Organization is required, and every visit is a run; with an action behind it, that is a task each time.
8

New File Uploaded

Instant trigger

In Zapier“Triggers when a contact uploads a new file.”

Watches for files a contact uploads into a microspace, so their document does not stay stuck there.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
files sent by contacts should be copied to your storage or announced to your team.
Watch out
Organization is required; check at test which file details come back before mapping them.
Actions

Microspace actions

Microspace gives you 5 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Contact

Action

In Zapier“Creates a Contact in Microspace”

Adds a new contact to a Microspace organization from data your other tools already hold.

When to use it
a person signs up elsewhere and should exist in Microspace before anything is shared.
Watch out
Organization, Contact email, First Name and Last Name are all required.
2

Create Microspace

Action

In Zapier“Creates a Microspace”

Opens a new microspace in an organization, ready to be filled and shared.

When to use it
each new project or deal in another tool deserves its own shared space.
Watch out
Organization, Share Privacy Settings and Microspace Name are required; choose the privacy setting with care.
3

Create/Update Contact

Action

In Zapier“Create/Update Contact in Microspace”

Creates or updates a contact in Microspace, as its name says, and needs an organization and an email.

When to use it
the same person may come back through your other tools and should not end up twice.
Watch out
Organization and Contact Email are required; check at test how an existing contact is matched.
4

Share Microspace

Action

In Zapier“Shares a microspace with contacts”

Shares an existing microspace with a contact, using their email and name.

When to use it
a new contact should receive the right space without anyone sending it by hand.
Watch out
Microspace Id, Contact email, Contact first name and Contact last name are all required.
5

Update Contact

Action

In Zapier“Updates a Contact in Microspace”

Changes the details of a contact that already exists in Microspace.

When to use it
a contact changes in your other tools and Microspace should reflect it.
Watch out
Contact Id is required and Microspace has no search step to find it, so it has to come from the trigger or an earlier step.
When it breaks

When it breaks

Zapier attaches no Microspace help article and no limit specific to the app, so the cases below are the ones every Zap meets.

  • Nothing from before the Zap

    A Zap only reacts to what happens after you switch it on. Contacts, visits and files that already existed are not picked up; moving that backlog is a separate job.

  • A Zap that sets itself off

    As a general precaution, a Zap that writes into the place its own trigger watches can start itself again and again, and burn through your tasks.

  • A sudden bulk batch

    When a trigger returns a huge batch at once, after a bulk import of contacts or a migration, Zapier's flood protection can hold it back.

  • The same item twice

    On a polling trigger, Zapier keeps track of what it has already seen, so the same item does not start the Zap twice.
Need help

Need help automating Microspace with Zapier?

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FAQ

Microspace and Zapier: your questions

01Is the Microspace Zapier integration free?
Yes, you can start on the free plan. Microspace is not a premium app, so it runs without a paid Zapier plan. The free plan gives you 100 tasks a month and an unlimited number of Zaps, but each Zap stops at two steps: one trigger and one action. A Zap that copies each uploaded file to your storage fits in that. Add a filter or a second action, for instance sharing a microspace after creating a contact, and the Zap becomes multi-step, which needs a paid plan.
02How many tasks does a Microspace Zap use?
One task for each action that completes. The trigger itself never costs anything, and neither do the checks Zapier runs on the five polling triggers. In a Zap with several actions, each successful one counts on its own: Create Contact followed by Share Microspace costs two tasks per run. An action that does not go through is not counted. Triggers like New Visit start on every visit, so estimate your runs before you plug an action behind them.
03Is Microspace on Zapier real time?
Three of the eight triggers are. First Visit to a Microspace, Microspace Shared With Contact and New File Uploaded are instant: Microspace tells Zapier the moment the event happens, and the Zap starts right away on any plan. The other five, such as New Comment and New Visit, are polling triggers: Zapier checks at an interval set by your plan, 15 minutes on Free, 2 on Professional, 1 on Team and Enterprise. If speed matters, build on an instant trigger.
04What do you need to connect Microspace to Zapier?
An account on the app, plus read or write access on anything you do not own yourself and want the Zap to touch. The connection starts from the Apps page of your Zapier account with + Add connection: you pick Microspace, sign in in the tab that opens and grant Zapier access. Many steps then ask for an Organization, so connect the account that belongs to the organization your Zaps should work in.
05Why does Update Contact ask for a Contact Id?
Because it changes one specific contact, and Microspace identifies it by its ID, a required field of the action. The catch is that Microspace has no search step on Zapier, so no step can look the contact up by email for you. The ID has to come from the trigger, for instance Contact Recently Created or Updated, or from an earlier action. Check at test that the field is there. If you only have an email, Create/Update Contact may be the better fit.
06What if the operation you need is not in the list?
Start with the app's page on Zapier, which shows the current list of triggers and actions for Microspace. If what you miss is a lookup, there is none today: the values a step needs must come from the trigger or an earlier step. If you miss an event, check whether one of the eight triggers comes close, such as New Visit instead of First Visit to a Microspace. Anything beyond that will need another tool or another connection.
07Zapier, Make or n8n for Microspace?
It comes down to criteria, not to a winner. Coverage: Zapier offers 8 triggers and 5 actions here, but no search, so check that your flow never needs to look something up. Shape: a two-step Zap runs on the free plan, while a filter or a second action needs a paid one. Speed and volume: three triggers are instant, the five others follow your plan's interval, and each successful action is billed as a task. Ask the other tools the same questions.
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