Mindee OCR Zapier integrationAutomate Mindee OCR with Zapier.
The Mindee OCR Zapier integration gives you 5 actions, with no trigger and no search. Your Zap starts in another app, then hands a file to Mindee to read, sort, crop or split. It runs on the free plan; here is what it costs and what breaks.
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What the Mindee OCR Zapier integration does for you
The integration lets a Zap send a document to Mindee OCR and get the result back for the next steps. Another app starts the Zap, for instance a new file in your storage, and a Mindee action reads it with a model you set up in your Mindee account. Mindee describes itself as built for receipts, invoices and passports.
Invoice data in a spreadsheet. A new invoice lands in your file storage, Document Data Extraction runs your extraction model on it, and a spreadsheet step writes the values into a row. Nobody retypes amounts.
Plain text you can search. Raw Text Reading (OCR) pulls the raw text out of a scanned document, so a later step can store it next to the file or send it on.
Mixed documents put in order. Document Classification tells which kind of document arrived, using your classification model, and a filter can send only one kind on to the next action.
What Zapier does not do here: Mindee OCR has no trigger, so it never starts a Zap on its own; another app always goes first. There is no search either. Every action needs a model you built or picked in Mindee, so the integration does not replace setting that up. And each action waits for its result only as long as the Polling Timeout you set. For a broader view of how Zapier compares, see our Make vs Zapier comparison.
Zapier words, in plain English
Eight terms come back across this page. Here is what each one means when Mindee OCR is one of the steps.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run every time the trigger event happens.
- Trigger
- The event that starts the Zap, such as a new file in your storage. Mindee OCR has none, so another app provides it.
- Action
- What the Zap does after it starts: the step that writes, sends or changes something for you, like extracting data from a file.
- Task
- The unit Zapier bills. One action that completes successfully is one task, and your plan is a count of those.
- Polling vs instant
- Zapier checks a polling trigger on a timer. An instant trigger is reported by its app the moment the event happens.
- Filter
- A step that lets the Zap go on only when what arrived meets the condition you set, and stops it otherwise.
- Search step
- A step that looks up something already in an app for later steps. Mindee OCR offers none, but other apps in your Zap may.
- Multi-step Zap
- Any Zap beyond one trigger and one action. A second action, a filter or a search makes one, and it needs a paid plan.
What a Mindee OCR Zap really costs
The trigger of the other app never costs a task. Zapier bills only actions that complete, so each Mindee step that returns a result counts.
- Trigger of the other app0 tasks
- Each successful Mindee action1 task
- Free plan100 tasks a month, two-step Zaps
- Premium appNo
Every successful action counts on its own: extraction followed by a spreadsheet row is two tasks per document. An action that fails, for example when the Polling Timeout is reached, is not counted, and a few actions take more than one task. The free plan gives 100 tasks a month and unlimited Zaps, each one capped at two steps. Mindee OCR is not a premium app, so it works from the free plan. The interval grid below applies to the polling trigger of the app that starts your Zap, if that trigger is a polling one; Mindee OCR has no trigger of its own.
Connect your Mindee OCR account to Zapier
- 01
Open Apps and add a connection
In your Zapier account, open the Apps page and click + Add connection. A connection is your Mindee account linked once, then reused by every Mindee OCR step in your Zaps.
- 02
Pick Mindee OCR
Type Mindee OCR in the dialog's search box, select it, then click Add connection. You need a Mindee account, plus read or write access on anything you do not own yourself and want the Zap to touch.
- 03
Sign in and grant access
A tab opens on Mindee. Sign in, then grant Zapier access to the account. Back in the editor, the connection is ready for all five Mindee OCR actions, in this Zap and the next.
Your first Mindee OCR Zap, step by step
GoalEach invoice saved to a folder of your file storage goes through your Mindee extraction model, and the values it returns land in a new spreadsheet row.
- 01
Create the Zap with your storage trigger
Start a new Zap and pick your file storage with its new-file event. Two actions follow, so this is a multi-step Zap that needs a paid plan.
- 02
Test the trigger on a real invoice
Run the test: Zapier brings back the three most recent items of the connected account, so you can pick a real invoice to work with.
- 03
Add Document Data Extraction
Choose Mindee OCR and Document Data Extraction. Pick your model in Model to Use, map the file from the trigger into File to Send, and set the Polling Timeout.
- 04
Write the spreadsheet row
Add your spreadsheet and its new-row action, then map each column to a value the Mindee test returned. Check at test which values your model gives back.
- 05
Test each step, then publish
Run each step once and read what came back before going on. When the row looks right, click Publish to switch the Zap on.
Mindee OCR actions on Zapier
Mindee OCR gives you 5 actions. For each one: what it does for you, when to reach for it, and what to watch out for.
Document Classification
ActionIn Zapier“Classify documents using your Mindee classification utility model.”
Sends a file to your Mindee classification model and brings back which kind of document it is, so the rest of the Zap can treat each kind its own way.
Document Crop Operation
ActionIn Zapier“Crop pages in a document using your Mindee Crop model. Can be chained with an Extraction model.”
Runs your Mindee crop model on the pages of a document, and its output can be passed on to an extraction model in a later step.
✨ Document Data Extraction
ActionIn Zapier“Extract data from a document file and return the result. Use any extraction model you've built on the Mindee platform.”
Pulls structured data out of a document with any extraction model you built on the Mindee platform, and returns the result to the Zap.
Raw Text Reading (OCR)
ActionIn Zapier“Extract raw document text using your Mindee OCR model.”
Reads all the text of a document with your Mindee OCR model and hands it back as raw text, with no structure added.
Document Splitting Operation
ActionIn Zapier“Split document pages using your Mindee split model. Can be chained with an Extraction model.”
Splits the pages of a document with your Mindee split model, and its result can feed an extraction model afterwards.
When a Mindee OCR Zap breaks
Zapier links no help article and no rate limit to Mindee OCR. Besides one field documented on every action, what breaks comes from how Zapier works in general.
Four cases cover most of it. If your Zap stops for another reason, see our Zapier troubleshooting guide.
The Polling Timeout is reached
Each action stops trying to fetch its result after the number of seconds you set in Polling Timeout, and raises an error. A failed action is not counted as a task.Older files are not processed
A Zap only reacts to what happens after you switch it on. Documents already in your folder stay untouched, and processing that backlog is a separate job.A Zap that keeps restarting itself
As a general rule, a Zap that writes where its own trigger looks can set itself off again and burn tasks. Save results somewhere the trigger does not watch.A burst after a bulk upload
When the trigger app suddenly reports a huge batch, after a bulk import or a migration, Zapier's flood protection can hold those runs back.
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