MindfulSMS Zapier integrationAutomate MindfulSMS with Zapier.
The MindfulSMS Zapier integration gives you 4 triggers, 3 actions and 4 searches. Every trigger is instant and the app runs on Zapier's free plan. Below: what each step costs in tasks, how to connect your account, and where an SMS Zap breaks.
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What the MindfulSMS Zapier integration does for you
The integration links your MindfulSMS account to Zapier. New contacts, contacts joining a list, and text messages coming in or going out can each start an automation, and other tools can add or update a contact, look one up, or send a text through MindfulSMS. You pick the event and what follows; Zapier runs both every time.
A first text for every new contact. New Contact reports each person created in MindfulSMS, and Send Message then texts them, so nobody waits for a manual follow-up.
Replies that reach the right person. New Incoming Message picks up each text a contact sends you, and a message in your team chat puts it in front of whoever handles replies, instead of leaving it in one inbox.
Sign-ups collected elsewhere, in your contact base. A form or a spreadsheet outside MindfulSMS feeds Add/Update Contact, which creates the contact or updates it if it is already there. The phone number is the one field it cannot do without.
What Zapier does not do here: no action launches a broadcast campaign, and Send Message texts one phone number per run. There is no trigger for unsubscribes or delivery reports, and no action removes a contact. The four searches only read; they change nothing. If you are still sizing up the tool, see our Zapier review.
Zapier words, in plain English
Eight terms come back across this page. Here is what each one means for a MindfulSMS user.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run every time the trigger event happens.
- Trigger
- The event that starts the Zap, such as a text coming in to MindfulSMS. Once the Zap is on, Zapier waits for it.
- Action
- What the Zap does after it starts: the step that writes, sends or changes something for you, like sending a text.
- Task
- The unit Zapier bills. One action that completes successfully is one task, and your plan is a count of those.
- Polling vs instant
- Zapier checks a polling trigger on a timer. An instant trigger is reported by the app itself the moment the event happens.
- Filter
- A step that lets the Zap go on only when what arrived meets the condition you set, and stops it otherwise.
- Search step
- A step that looks up something already in an app, so later steps can use what it found, like a contact by phone number.
- Multi-step Zap
- Any Zap beyond one trigger and one action. A second action, a filter or a search makes one, and it needs a paid plan.
What a MindfulSMS Zap really costs
The trigger never costs a task, and watching MindfulSMS for new events costs nothing either. Zapier bills only actions that complete.
- Trigger0 tasks
- Each successful action1 task
- Free plan100 tasks a month, two-step Zaps
- Premium appNo
Each successful action counts on its own, so a three-action Zap uses three times what a one-action Zap uses. A failed action is not counted, and a few actions take more than one task. The free plan gives 100 tasks a month and unlimited Zaps, each one capped at two steps: add a filter or one of the four searches and you need a paid plan. MindfulSMS is not a premium app, so it works from the free plan. The grid below is the interval Zapier uses for polling triggers; it does not apply to MindfulSMS, whose triggers are all instant.
Connect your MindfulSMS account to Zapier
- 01
Open Apps and add a connection
In your Zapier account, open the Apps page and click + Add connection. A connection is your MindfulSMS account linked once, then reused by every step that talks to MindfulSMS.
- 02
Pick MindfulSMS
Type MindfulSMS in the dialog's search box, select it, then click Add connection. You need a MindfulSMS account, plus read or write access on anything you do not own yourself and want the Zap to touch.
- 03
Sign in and grant access
A tab opens on MindfulSMS. Sign in, then grant Zapier access to the account. Back in the editor, the connection is ready for any MindfulSMS trigger, action or search.
Your first MindfulSMS Zap, step by step
GoalWhen a contact texts you back, post the reply in your team chat, but only when it matches a condition you set in a filter.
- 01
Create the Zap and pick the trigger
Start a new Zap, choose MindfulSMS and New Incoming Message. The filter after it makes this a multi-step Zap, so it needs a paid plan.
- 02
Test on a real reply
Run the test: Zapier brings back the three most recent items of the connected account. Note which fields come back, since the filter and the message rely on them.
- 03
Set the filter
Add a Filter step from the plus icon and fill its three boxes: the field to look at, the rule, and the value to compare with. A text rule only works on text.
- 04
Write the chat message
Add your team chat and its send-message action, then build the post from values the MindfulSMS test returned, such as the text of the reply if it shows.
- 05
Test each step, then publish
Run each step once and read what came back before going on. When the post lands where you expect, click Publish to switch the Zap on.
MindfulSMS triggers on Zapier
4 events start a Zap when something happens in MindfulSMS, and 4 of them are instant: the app calls Zapier straight away, whatever your plan.
Contact Added to List
Instant triggerIn Zapier“Triggers when a contact is added to list.”
Starts your Zap when a contact joins one of your MindfulSMS lists, so joining a list can set off the steps that go with it.
New Contact
Instant triggerIn Zapier“Triggers when a new contact is created.”
Fires when a contact is created in MindfulSMS, whatever brought them in, and hands that contact to the next steps.
New Incoming Message
Instant triggerIn Zapier“Triggers when a new message is received.”
Reacts to each text message a contact sends to your MindfulSMS number, which turns a reply into something the rest of your tools can act on.
New Outbound Message
Instant triggerIn Zapier“Triggers when a message is sent.”
Runs when a text is sent from your MindfulSMS account, so you can keep a record of what went out outside the app.
MindfulSMS actions on Zapier
MindfulSMS gives you 3 actions. For each one: what it does for you, when to reach for it, and what to watch out for.
Add/Update Contact
ActionIn Zapier“Creates or updates a contact”
Creates a contact in MindfulSMS, or updates it when it already exists, from data that arrived earlier in the Zap.
Add/Update Contact With Dynamic Custom Fields
ActionIn Zapier“Creates or updates a contact (with dynamic custom fields list)”
Does the same create-or-update job, but also loads the custom fields you set up in your account, so they can be filled from the Zap.
Send Message
ActionIn Zapier“Sends a message to a phone number”
Sends a text message from your MindfulSMS account to a phone number, one recipient per run of the Zap.
MindfulSMS searches on Zapier
4 search steps look for data that already exists in MindfulSMS, so a later step can use it.
A search step finds a contact or a list that already exists, so the next steps can use it. Searches sit at the bottom of the Action event list, under SEARCH, and some fields offer + Add search step to insert one just before. Three settings decide what happens when the result is not a clean single match.
Get Contact
SearchIn Zapier“Finds a contact by identifier”
Fetches one contact from its identifier, the Guid MindfulSMS gives each contact, and passes the record on.
Get Contacts
SearchIn Zapier“Gets all user contacts”
Brings back the contacts of your account in one search, instead of a single record.
Get Contact by Phone Number
SearchIn Zapier“Retrieves a contact from your account by phone number.”
Looks a contact up from a phone number and returns the matching record.
Get Contact List by Name
SearchIn Zapier“Retrieves a contact list from your account.”
Finds one of your contact lists from its name and hands it to the following steps.
The three settings every search exposes
- Successful if no search results are found?Left on its default, a search that finds nothing stops the Zap there and skips the steps that depended on it. Switched on, the Zap carries on with no result.
- Create X if it doesn't exist yet?Ticking this box turns a search into a find-or-create and asks for the fields needed to create the missing item. MindfulSMS lists no find-or-create variant on Zapier, so check at test whether the box shows.
- If multiple search results are found?Three ways out when several items match: keep the first one, which is the default, stop the Zap, or hand all of them on.
When a MindfulSMS Zap breaks
Zapier links no help article and no rate limit to MindfulSMS. What breaks these Zaps comes from how Zapier works in general.
Four cases cover most of it. If your Zap stops for a reason these do not explain, see our Zapier troubleshooting guide.
Older contacts and texts stay out
A Zap only reacts to what happens after you switch it on. Contacts and messages from before are never picked up, and moving that backlog is a separate job.A Zap that keeps restarting itself
As a general rule, a Zap that writes where its own trigger looks can set itself off again and burn tasks. Keep what you read and what you write apart, or filter.A burst after a big send or import
When a trigger suddenly reports a huge batch, after a bulk import or a migration, Zapier's flood protection can hold those runs back.A search that finds nobody
With the default setting, a search such as Get Contact by Phone Number stops the Zap when nothing matches, and the steps that relied on it are skipped.
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