Mindstone Zapier integrationAutomate Mindstone with Zapier.
The Mindstone Zapier integration gives you 2 triggers, 1 action and 0 searches. Your highlights and new library resources can start a Zap, and a link found in another app can be sent into a Mindstone workspace without copying it by hand.
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What the Mindstone Zapier integration does for you
The Mindstone Zapier integration connects your Mindstone library to Zapier, the tool that runs automations between apps. What you highlight or add in Mindstone can start a Zap in another app, and a link that turns up elsewhere can land in a Mindstone workspace on its own.
Highlights that live where you write. New Highlight picks up each passage you mark in Mindstone and passes it to Zapier. Send it to your notes app and your reading notes sit next to the rest of your work.
A team that sees what was added. New Resource fires when a resource joins your library. Post it to your team chat, with a filter if only some resources matter, and nobody has to announce a new read by hand.
Links that reach your workspace. Add to Workspace takes the URL of a resource from another app and adds it to a Mindstone workspace. A link saved in a spreadsheet or a form ends up in the right place.
What Zapier does not do here: there is no search, no way to edit or delete a resource, and no action on highlights. Both triggers are polling triggers, so Zapier checks Mindstone at an interval set by your plan; nothing arrives instantly. And a Zap never picks up the highlights or resources you had before switching it on.
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Zapier words in one minute
Six words come back throughout this page. Here they are once, in plain English.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run each time that trigger event happens.
- Trigger
- The event in an app that starts the Zap. With Mindstone, a new highlight or a new resource in your library.
- Action
- What the Zap does once started: the step that writes, sends or moves something for you, such as adding a link to a workspace.
- Task
- The unit Zapier bills: one action your Zap completes successfully. Your plan's allowance is counted in tasks.
- Polling trigger
- A trigger Zapier checks on a timer, asking the app for new items and keeping only what it has not seen. Both Mindstone triggers work this way.
- Filter
- A step that lets the Zap go on only when what arrived meets the condition you set, and stops it there otherwise.
What it really costs
Mindstone is not a premium app on Zapier, so it works on the free plan. You pay in tasks, never for the trigger.
- Premium appNo, free plan works
- Free plan100 tasks a month, two-step Zaps
- Mindstone triggers2 polling, 0 instant
- Checks for new itemsNever billed
Neither Mindstone trigger costs a task, and Zapier checking Mindstone for new items is free however often it happens. Each action that succeeds counts as one task, Add to Workspace included; a failed one is not counted. The free plan gives 100 tasks a month and unlimited Zaps, each limited to two steps: one trigger, one action. A filter or a second action turns it into a multi-step Zap (anything beyond one trigger and one action), which needs a paid plan. Both triggers are polling triggers, so your plan also sets how often Zapier checks:
Connect Mindstone to Zapier in three steps
- 01
Open your connections
In your Zapier account, open the Apps page and click + Add connection. A connection is your Mindstone account linked to Zapier once, then reused by every Mindstone step you build.
- 02
Pick Mindstone
Type Mindstone in the search box of the dialog, select it, then click Add connection. A new tab opens so you can sign in to the Mindstone account that holds your library.
- 03
Sign in and grant access
Sign in to Mindstone in that tab and let Zapier reach the account. You need an account on the app, plus read or write access on anything you do not own yourself and want the Zap to touch.
Your first Zap: new resources posted to your team
GoalTell your team in its chat each time a resource that matches your rule is added to your Mindstone library.
- 01
Create the Zap and pick the trigger
Start a new Zap, choose Mindstone as the app and
New Resourceas the event, then select the Mindstone connection you created. - 02
Test the trigger
Run the test. Zapier brings back the three most recent resources of the connected account, so you pick a real one and see what fields come back.
- 03
Add the filter
Click the plus icon and add Filter: the field to look at, the rule, the value. A filter makes this a multi-step Zap, so this step needs a paid plan.
- 04
Add the chat message
Add your team chat app with its send message action, choose the channel, and build the message from the resource fields you saw at the test.
- 05
Test and publish
Test the action once and read the message in the channel. If your team would understand it, click Publish to switch the Zap on.
Mindstone triggers: highlights and new resources
2 events start a Zap when something happens in Mindstone. Zapier checks for them at the interval your plan allows.
New Highlight
Polling triggerIn Zapier“Triggers when a new highlight is created”
Starts your Zap each time you create a highlight in Mindstone. It is the trigger for anyone who reads in Mindstone but writes somewhere else, since the marked passage leaves the app on its own.
New Resource
Polling triggerIn Zapier“Triggers when a new resources is added to your library”
Fires when a new resource is added to your Mindstone library. Use it to make additions visible to others, or to keep a list of everything you saved in a tool you already share.
The Mindstone action
Mindstone gives you 1 action. For each one: what it does for you, when to reach for it, and what to watch out for.
Add to Workspace
ActionIn Zapier“Add an article to a workspace”
Adds a resource to a Mindstone workspace from its URL, so a link spotted in another app joins your reading without a copy and paste.
When your Mindstone Zap breaks
Zapier links no help article to Mindstone and lists no Mindstone-specific limit. What breaks here is general Zapier behaviour, plus the URL rule of the action.
Four cases to check before you publish. Three come from how Zapier handles any Zap, one from the URL rule of Add to Workspace; check them at the test stage.
Old highlights never arrive
A Zap only reacts to what happens after you switch it on. Highlights and resources you already had are never sent; moving them is a separate job.A Zap that sets itself off
A Zap that writes into the very place its own trigger watches can start itself again and again, and burn through your task count fast.The same item only once
Zapier keeps track of what it has already seen on a polling trigger, so the same highlight or resource does not start the Zap twice.Big batches held back
A trigger that suddenly returns a huge batch, after an import or a migration, can be held back by Zapier's flood protection.
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