naturalForms Zapier integrationAutomate naturalForms with Zapier.
The naturalForms Zapier integration gives you 1 trigger and no action: a Zap starts when a document is submitted, and everything after that happens in your other apps. The trigger is instant, naturalForms is not a premium app, and the free plan runs it.
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What the naturalForms Zapier integration does
The naturalForms Zapier integration sends what your forms collect to the rest of your tools. naturalForms turns paper forms into electronic ones filled on a mobile device, and Zapier picks up each submitted document. It works one way only: naturalForms starts the Zap, other apps do the work.
Every submission in one sheet. With Submitted Document as the starting point, each completed form becomes a row in your spreadsheet, so nobody retypes what was filled in on a mobile device.
A heads-up when a form comes back. The same trigger can post a message in your team chat tool, so the person waiting for a form knows it arrived without checking naturalForms.
A follow-up email that goes out on its own. A submitted document can feed your email tool, with the fields of the form mapped into the message.
The trigger is instant: naturalForms tells Zapier the moment a document is submitted, whatever your plan. That matters on the free plan, where polling triggers wait for a check.
One rule shapes how you build: the trigger asks for a Template, and the list only offers templates not already used in another Zap. Check that field first when you plan a new Zap.
What Zapier does not do here: there is no action and no search, so a Zap cannot create, fill or look up anything in naturalForms. To see how Zapier compares with other tools, see our Make vs Zapier comparison.
Zapier words in one minute
Seven terms come back across this page. Here they are once, in plain words.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run every time that event happens.
- Trigger
- The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it, here a submitted naturalForms document.
- Action
- What the Zap does once it has started: the step that writes, sends or moves something for you, in another app here.
- Task
- The unit Zapier bills: one action your Zap completes successfully. The number on your plan counts only those.
- Polling trigger
- A trigger Zapier checks on a timer: it asks the app for new items at a fixed interval. naturalForms has none on Zapier.
- Instant trigger
- A trigger the app reports itself, the moment the event happens, so nothing waits for a check. Submitted Document works this way.
- Filter
- A step that lets the Zap go on only when what arrived meets a condition you set, and stops it otherwise.
What a naturalForms Zap costs you
Zapier bills tasks, and only one thing counts as a task: an action that went through.
- Free plan100 tasks a month, unlimited Zaps, two steps each
- Premium appNo, naturalForms works on the free plan
- TriggerInstant, the plan interval does not apply
- Failed actionNot counted
The trigger never costs anything: a submitted document starting the Zap is free. Since naturalForms has no action, the tasks you use are the actions you add in other apps, each counted once when it succeeds. An action that fails is not counted. The free plan gives you 100 tasks a month and as many Zaps as you like, but each one stops at two steps. Add a filter or a second action and the Zap becomes multi-step, which needs a paid plan. The grid below shows how often Zapier checks polling triggers on each plan; it does not apply to naturalForms, whose only trigger is instant.
Connect naturalForms to Zapier in 3 steps
- 01
Open the connection dialog
Go to the Apps page of your Zapier account and click + Add connection. A dialog opens with a search box where every app Zapier supports can be found by name.
- 02
Pick naturalForms and add it
Type naturalForms in the search box, select it, then click Add connection. A new tab opens where you sign in to naturalForms with the account that holds your form templates.
- 03
Grant access
Give Zapier access to the account in that tab. You need a naturalForms account, plus read or write access on anything you do not own yourself and want the Zap to touch. The trigger then reuses this connection.
Your first naturalForms Zap
GoalEmail someone each time a document is submitted from one template, but only when the form meets a condition you choose.
- 01
Create the Zap
Start a new Zap, pick naturalForms as the app that starts it and Submitted Document as the event, then choose your naturalForms connection.
- 02
Pick the template and test
Select the Template. Test the trigger: Zapier brings back the three most recent submitted documents, so you map the form's fields on a real one.
- 03
Add the filter
Click the plus icon, add Filter, then set the field, the rule and the value. A filter makes the Zap multi-step, so this step needs a paid plan.
- 04
Add the email step
Add your email tool as the action and map the form's fields into the subject and the body. On the free plan, leave the filter out.
- 05
Test, then publish
Run each step once and read what came back. When it looks right, click Publish. Documents submitted before that moment do not start the Zap.
naturalForms trigger
1 event starts a Zap when something happens in naturalForms, and one of them is instant: the app calls Zapier straight away, whatever your plan.
Submitted Document
Instant triggerIn Zapier“Triggers when a document is submitted.”
Starts your Zap each time someone submits a document built from the template you picked, and passes the form's content to the steps that follow.
When a naturalForms Zap breaks
Zapier attaches no help article to naturalForms, so the cases below are the general limits every Zap runs into.
Three cases are worth knowing before you publish. If a Zap stops doing what you expect, our Zapier troubleshooting guide is the place to start.
Earlier documents are not picked up
A Zap only reacts to what happens after you switch it on. Documents submitted before stay in naturalForms, and moving that backlog is a separate job.A Zap that sets itself off
A Zap that writes into the same place its own trigger watches can start itself again and again, and burn through your task count fast.A sudden flood of documents
If a trigger suddenly returns a huge batch, after a bulk import or a migration, Zapier's flood protection can hold the run back.
Need help automating naturalForms with Zapier?
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