Resources · Zapier integration

Newie Zapier integrationAutomate Newie with Zapier.

The Newie Zapier integration gives you 14 triggers, 0 actions and 0 searches. Every one of them is instant: Newie warns Zapier when a payment, a one-off purchase or a subscription moves, and your other tools take it from there.

See the 14 operations

Verified Trustpilot reviews · AI, automation & growth agency

Overview

What the Newie Zapier integration does for you

Newie handles the payments of independent service providers, people who sell their own services. Plugging it into Zapier means one thing: each time something happens to a payment, a purchase or a subscription in Newie (a payment lands, a subscription pauses, a purchase goes through), a Zap, the automation you build on Zapier, can pass that event on to the rest of your tools without you copying anything by hand.

Three results people usually want out of it. A running ledger: Payment Paid feeds a row into your spreadsheet for every completed payment, subscription or one-off. A churn alert: Subscription Ends and Subscription Paused each post a note to the place your team already reads, so somebody follows up. A collections list: Payment Overdue and Payment Uncollectible push the late ones to wherever you chase them, the second one only once every automatic retry has failed.

Now the limits, because they shape every Zap you will build. On Zapier, Newie only talks. It has no action and no search, so a Zap can never create a payment, void a charge, change a subscription or look anything up inside Newie. Newie is always the first step, never the second. If you were hoping to push data back into it from a form or a CRM, this integration will not do it.

Not sure Zapier is the right tool for that kind of one-way flow? Open our Zapier review before you commit to a plan.

Vocabulary

Zapier vocabulary, the short version

Eight words come back on every line of this page. Here is what each one means in plain English.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it. With Newie, it is always a payment, purchase or subscription event.
Action
What the Zap does once it has started: the step that writes, sends or moves something for you. Newie has none, so actions come from your other apps.
Task
The unit Zapier bills: one action your Zap completes successfully. The number on your plan counts those, nothing else.
Polling vs instant trigger
Polling: Zapier checks the app on a timer. Instant: the app calls Zapier itself when the event happens. All 14 Newie triggers are instant.
Filter
A step that lets the Zap go on only when what arrived meets the condition you set, and stops it otherwise.
Connection
Your Newie account linked to Zapier once, then reused by every Zap and every step that needs Newie.
Multi-step Zap
Any Zap beyond one trigger and one action. A second action or a filter makes it one, and it then needs a paid plan.
Cost

What a Newie Zap really costs

The Newie side costs you nothing in tasks: the trigger itself never uses one. What counts is what happens after.

  • Trigger0 task, whatever the volume
  • Each successful action1 task
  • Free plan100 tasks a month, unlimited Zaps, two steps each
  • Premium appNo, Newie works on the free plan

Each action that succeeds is one task, so a Zap with three actions eats three times what a one-action Zap does. An action that fails is not counted. Newie is not a premium app, so it works on the free plan, with one catch: the free plan stops at two steps. Newie trigger plus one action, fine. Add a filter or a second action and the Zap becomes multi-step, which needs a paid plan. The interval grid below is how often Zapier checks a polling trigger on each plan; it does not apply to the instant triggers of Newie.

Connect

Connect your Newie account to Zapier

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps and click + Add connection. You need a Newie account, plus read or write access on anything you do not own yourself and want the Zap to touch.

  2. 02

    Pick Newie

    Type Newie in the search box of the dialog and select it from the results, then click Add connection to go on. A new browser tab opens so you can reach your Newie account.

  3. 03

    Sign in and grant access

    Sign in to Newie in that tab and grant Zapier access to the account. From then on, the connection is reused by every Zap that starts with a Newie trigger.

First Zap

Your first Zap: flag payments Newie gave up on

GoalWhen Newie has exhausted its automatic retries on a payment, post it to your team chat, but only for the cases you decide to chase.

  1. 01

    Create the Zap and pick the trigger

    Start a new Zap, choose Newie as the app and Payment Uncollectible as the event, then select your Newie connection. Every Newie trigger is instant, so there is no interval to set.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent items from your account, so you map the next steps on a real one. Read what came back before going further.

  3. 03

    Add a filter

    Add a Filter step from the plus icon and fill its three boxes: the field to look at, the rule, the value. A filter makes the Zap multi-step, so it needs a paid plan.

  4. 04

    Add the chat action

    Pick your chat tool as the action and build the message from the fields the Newie test returned. Whatever you see in the test is what you can use.

  5. 05

    Test, then publish

    Test the action once, check the message landed where you expected, then click Publish to switch the Zap on. On the free plan, drop the filter and keep two steps.

Triggers

The 14 Newie triggers, one by one

14 events start a Zap when something happens in Newie, and 14 of them are instant: the app calls Zapier straight away, whatever your plan.

1

All Events - Payments

Instant trigger

In Zapier“Triggers when any payment-related event for a subscription or one-off purchase occurs.”

This is the catch-all for money movements: any payment event, whether it belongs to a subscription or to a one-off purchase, starts the Zap. One trigger can stand in for several payment Zaps.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
you want a single log of every payment event, in one sheet, and you sort it there.
Watch out
every event becomes a run, so each action behind it spends a task each time. Use a filter (paid plan) or a narrower trigger below if you only care about one case.
2

All Events - One-Off Purchase

Instant trigger

In Zapier“Triggers when any one-off purchase event involving a customer takes place.”

Scoped to one-off purchases only: any event involving a customer and a single purchase sets the Zap off, and subscriptions stay out of it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
you sell one-off purchases alongside subscriptions and want those followed in their own place.
Watch out
it still covers every kind of purchase event, not only completed ones. If you only want finished sales, One-Off Purchase Complete is the narrower choice.
3

All Events - Subscription

Instant trigger

In Zapier“Triggers when any event related to a subscription occurs.”

The subscription counterpart of the two catch-alls above: anything that happens to a subscription runs the Zap, from creation to the end.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
you keep a subscription history somewhere outside Newie and want one Zap to feed it instead of five.
Watch out
it covers every subscription event, so check at test time what the data shows before you build a step that depends on the kind of event.
4

One-Off Purchase Complete

Instant trigger

In Zapier“Triggers when a customer makes a one-off purchase.”

Runs when a customer makes a one-off purchase. Nothing else in the purchase life cycle sets it off, which keeps the volume, and the tasks spent, down.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a client buys a single session and you want a thank-you email or a row in your sales sheet without opening Newie.
Watch out
purchases made before the Zap was published are never picked up, so a sales sheet starts on the day you switch it on.
5

Subscription Created

Instant trigger

In Zapier“Triggers when a customer purchases a subscription – even if billing starts in the future.”

Fires as soon as a customer buys a subscription, even when the billing only starts at a later date. It marks the commitment, not the first payment.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
you want to welcome a new subscriber or open their file the moment they sign up.
Watch out
no money has necessarily moved yet. If your next step assumes the client paid, use Subscription Started instead.
6

Subscription Ends

Instant trigger

In Zapier“Triggers when a subscription ends.”

Starts the Zap when a subscription comes to an end. It is the signal to hang your offboarding on.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a client leaves and you want a note in your team chat or a row in a churn sheet, so somebody follows up.
Watch out
pauses have their own trigger, Subscription Paused, if your offboarding should treat them apart.
7

Payment Overdue

Instant trigger

In Zapier“Triggers when a payment for a subscription or one-off purchase is overdue.”

Past-due payments set this one off, for subscriptions and one-off purchases alike.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
you keep a short list of late payers and want each new one added without checking Newie every day.
Watch out
if you only want the payments where every automatic retry has failed, Payment Uncollectible is the one.
8

Payment Paid

Instant trigger

In Zapier“Triggers when a payment is complete for a subscription or one-off purchase.”

Fires when a payment is complete, for a subscription or a one-off purchase alike. Of the 14 triggers, it is the one closest to cash in hand.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a revenue spreadsheet that fills itself, one row per paid payment, with a two-step Zap the free plan can run.
Watch out
each payment is one run and one task per action, so a busy month counts against the 100 tasks of the free plan.
9

Subscription Paused

Instant trigger

In Zapier“Triggers when a subscription is paused.”

A subscription put on pause is what this trigger listens for. The client has not left, but billing has stopped for now.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
you want to know who is on hold, so you can check in with them before the pause turns into a cancellation.
Watch out
payments skipped during the pause come through Payment Skipped, a separate trigger, so plan which of the two your Zap should follow.
10

Subscription Renewed

Instant trigger

In Zapier“Triggers when a customer makes a subscription payment.”

Runs each time a customer makes a subscription payment. Think of it as the recurring heartbeat of each subscription.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
you track recurring revenue in a sheet and want one row per subscription payment, separate from one-off sales.
Watch out
it repeats for each subscription payment of each subscriber, so budget its tasks before you add actions.
11

Payment Skipped

Instant trigger

In Zapier“Triggers when a payment for a subscription is skipped due to a pause.”

Here the event is a subscription payment skipped because the subscription is paused. The pause is the reason, and the trigger is there to record it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
your revenue sheet should show the gap as a skip, not leave a blank you will later mistake for a missed payment.
Watch out
it only concerns subscriptions on pause. One-off purchases never go through this trigger.
12

Subscription Started

Instant trigger

In Zapier“Triggers when the first payment for a subscription is complete and the subscription becomes active.”

Waits for the first payment of a subscription to go through, then fires as the subscription becomes active. Signed and paid, in one event.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
onboarding should only begin once the client has actually paid, for instance to send access details.
Watch out
it waits for the first payment to be complete; Subscription Created is the one that covers a sign-up whose billing starts later.
13

Payment Uncollectible

Instant trigger

In Zapier“Triggers when all auto-retries have failed for a subscription or one-off purchase.”

Sets the Zap off once every automatic retry has failed on a payment, subscription or one-off. Newie has done all it can on its own.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a person has to step in now, so you send the case to your team chat or task list for a direct follow-up.
Watch out
payments that became uncollectible before the Zap was published are never sent.
14

Payment Voided

Instant trigger

In Zapier“Triggers when a payment is manually voided for a subscription or one-off purchase.”

Runs when someone voids a payment by hand, for a subscription or a one-off purchase. It is a manual decision, not something Newie does on its own.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
your bookkeeping keeps a trace of every cancelled charge, so the accounts match what Newie shows.
Watch out
Zapier cannot void anything itself, since Newie has no action. The void always happens in Newie first.
When it breaks

When a Newie Zap breaks

Instant triggers remove the waiting, not every problem. Three limits apply to every Newie Zap.

None of these is specific to Newie: they come from how Zapier works. When a run fails for another reason, see our Zapier troubleshooting guide.

  • The past is not picked up

    A Zap reacts only to what happens after it is switched on. Payments and subscriptions that existed before are never sent, and moving that backlog is a separate job.

  • Flood protection after a big batch

    When a trigger suddenly returns a huge batch, after a bulk import or a migration, Zapier's flood protection can hold the runs back.

  • A filter on the free plan

    The free plan only runs two-step Zaps. Adding a filter or a second action makes the Zap multi-step, and it then needs a paid plan to run.
Need help

Need help automating Newie with Zapier?

A person reads every message.

FAQ

Newie Zapier integration: frequently asked questions

01Is the Newie Zapier integration free?
Yes. Newie is not a premium app, so it works on the free Zapier plan. That plan gives you 100 tasks a month and an unlimited number of Zaps, but each Zap is limited to two steps: one Newie trigger and one action in another tool. A filter or a second action turns it into a multi-step Zap, which needs a paid plan. For a simple flow such as one row per paid payment, the free plan is enough.
02How many tasks does a Newie Zap use?
The Newie trigger itself uses none. Only the actions that follow count, one task each time an action completes successfully. A Zap on Payment Paid with one spreadsheet action uses one task per payment; with three actions it uses three. An action that fails is not counted. The busiest triggers, such as Subscription Renewed, repeat with each subscription payment, so they are the ones to watch on the free plan.
03Do Newie triggers run in real time?
Yes. All 14 Newie triggers are instant: Newie tells Zapier when the event happens and the Zap starts right away, whatever your plan. The interval grid of the plans only concerns polling triggers, where Zapier checks an app on a timer, so it does not apply to Newie. In the editor, a Zap built on an instant trigger shows a lightning bolt. There is nothing to tune either: the type is decided by the app and cannot be changed from the editor.
04What does it take to connect Newie to Zapier?
A Newie account, plus read or write access on anything you do not own yourself and want the Zap to touch. Then a Zapier account: open Apps, click + Add connection, choose Newie, click Add connection, sign in to Newie in the tab that opens and grant Zapier access. The connection is then reused by every Zap that starts with Newie. Testing a trigger then brings back the three most recent items of that account, so you can check you linked the right one.
05Can a Zap update a payment or a subscription in Newie?
No. On Zapier, Newie has 14 triggers and nothing else: no action, no search. A Zap can react to what happens in Newie and pass it on to your other tools, but it cannot create, change, pause or void anything inside Newie. Every change, a voided payment or a paused subscription for example, is made in Newie first; the matching trigger then tells your other tools. Whatever you do with Newie data happens downstream, in the tool that receives it.
06What if the Newie operation you want is not there?
Check the Newie page on Zapier, which shows the current list of triggers. Today it holds 14 triggers and no action or search, so anything that writes into Newie cannot be done with this integration. Two workarounds stay within reach: pick the trigger closest to your case and narrow it with a filter on a paid plan, or use a catch-all trigger such as All Events - Payments and sort the events in your other tool.
07Zapier, Make or n8n for Newie?
Decide on your criteria rather than on a ranking. On Zapier, Newie arrives with 14 instant triggers ready to pick and a free plan that runs two-step Zaps, which suits a one-way flow from Newie to a sheet or a chat. The questions to settle before choosing another tool: does it offer Newie as an app, how does it bill each run, and does your flow need more than two steps.
Same platform

Other docs you might need on this stack.

Browse all integrations