Aarven Zapier integrationAutomate Aarven with Zapier.
The Aarven Zapier integration gives you 0 triggers, 1 action and 0 searches. So Aarven never starts a Zap: it is where a Zap ends, with a booking in your books. This page covers that one action, the fields it insists on, and what each run costs.
Beta app Zapier still marks this integration as beta.
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What the Aarven Zapier integration actually does
The Aarven Zapier integration lets other apps post simple debit and credit bookings into your Aarven accounting. Something happens elsewhere, a payment or a sale, and Zapier writes the matching entry. It only writes: Aarven cannot start a Zap, and a Zap cannot read anything back from it.
Card payments booked without typing. A Zurich design studio takes deposits by card. Each payment becomes a booking through Create Booking, debiting the bank account and crediting revenue, ready for month-end.
Drafts for the fiduciary to check. A small firm that hands its books to a fiduciary wants entries prepared but not final. With Post Immediately switched off, each booking lands as a draft the fiduciary approves.
Event ticket income in one place. A cultural association sells tickets on a separate platform. Each sale posts a booking against the right revenue account, so nobody keys in receipts by hand.
What Zapier does not do here: there is no trigger, so a change in Aarven never starts anything, and there is no search, so a Zap cannot check whether a booking already exists. It handles one entry, one debit, one credit. The app is also marked beta on Zapier. Before you commit, read Make vs Zapier and n8n vs Zapier.
Zapier vocabulary in one minute
Seven words come back all over this page. Here they are, in plain English.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run every time that trigger event happens.
- Trigger
- The event in an app that starts the Zap. With Aarven it always comes from another app, such as a payment tool.
- Action
- What the Zap does after it starts: the step that writes, sends or moves something for you. Create Booking is one.
- Task
- The unit Zapier bills: one action the Zap completes successfully. Your plan's count is a count of those.
- Polling vs instant
- A polling trigger is checked on a timer for new items. An instant trigger is reported by the app itself, the moment the event happens.
- Filter
- A step that lets the Zap carry on only when what arrived meets the condition you set, and stops it otherwise.
- Connection
- Your Aarven account linked to Zapier once, then reused by every Zap that posts a booking there.
What a booking really costs
One booking that goes through, one task.
- Free plan100 tasks a month, unlimited Zaps
- Free plan Zap size2 steps: 1 trigger, 1 action
- Paid plan required for the appNo
- BilledEach successful booking
Each Create Booking that succeeds counts as one task; one that fails counts for nothing. The trigger in the other app never costs a task, however often Zapier checks it. Aarven is not among the apps Zapier keeps for paid plans, so a two-step Zap works on the free plan. Add a filter or a second action and the Zap turns multi-step (anything beyond one trigger and one action), which needs a paid plan.
Connect Aarven to Zapier
- 01
Open your Apps page
In your Zapier account, go to Apps and click + Add connection. Type Aarven in the search box of the dialog, then pick it straight from the list of results.
- 02
Sign in to Aarven
Click Add connection. A tab opens on Aarven: sign in with the account that keeps the books, or one with write access to the company you want the bookings posted in.
- 03
Grant access
Allow Zapier into the account. The connection then shows in your Apps list, and every Zap that ends in Aarven reuses it from there without asking you again.
Your first Zap: book each card payment
GoalPost a booking in Aarven for every new card payment, debiting the bank account and crediting revenue.
- 01
Start from the payment tool
Create a new Zap and pick the payment app as the trigger, since Aarven has none. Test it to pull a recent payment you can map from.
- 02
Add Create Booking
Add Aarven as the action, choose Create Booking and your connection. Map the payment date to Booking Date and the payment amount to Amount.
- 03
Set the accounts
Fill Description, then pick the Debit Account (your bank) and the Credit Account (your revenue). Leave Post Immediately off at first, so the test lands as a draft.
- 04
Add the heads-up
Add a chat step that tells the finance channel a booking was posted. Test each step once and read what came back before moving on.
- 05
Publish
Click Publish to switch the Zap on. With two actions it is a multi-step Zap: it needs a paid plan, and each payment uses two tasks.
The Aarven action
Aarven gives you 1 action. For each one: what it does for you, when to reach for it, and what to watch out for.
Create Booking
ActionIn Zapier“Creates a simple debit/credit booking in Aarven (e.g. payment received → Bank/Revenue).”
Writes a single debit and credit entry into Aarven, for instance a payment received moving from bank to revenue. Booking Date, Description, Debit Account, Credit Account and Amount are all required.
When the Aarven Zap breaks
Zapier ties no help article to Aarven, so the trouble spots below are the general ones that hit any Zap ending in this action.
Four cases cover almost every surprise. For the editor side, see Zapier troubleshooting.
Last month never gets booked
The Zap only reacts to payments that arrive after it is switched on. Earlier ones stay out of Aarven, and catching up is a separate job.A loop between two Zaps
If another Zap watches the place where this one reports, and writes back into the trigger app, the chain restarts again and again and drains tasks.A bulk import is held back
When the trigger app suddenly returns a huge batch after an import or migration, Zapier's flood protection can hold it back.No double bookings from polling
On a polling trigger in the other app, Zapier remembers what it has seen, so the same payment does not create two bookings.
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