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Octoparse Zapier integrationAutomate Octoparse with Zapier.

The Octoparse Zapier integration sends what your scraping tasks collect to the rest of your tools. It has 2 triggers, 0 actions and 0 searches, both instant: one for new data rows, one for a newly processed document. Octoparse starts the Zap, other apps finish it.

See the 2 operations

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Overview

What the Octoparse Zapier integration does for you

Octoparse is a web scraping tool: it pulls messy information off websites and arranges it into clean tables. Zapier, a service that connects apps without code, picks up those results the moment they are ready and hands them to the next tool, so nobody has to export and import files by hand.

Three results people build. A price watch sheet: New Data Processed fires when a run brings new rows into the table you chose, and a spreadsheet step appends them. A lead list in the CRM: a sales team scrapes a directory, and each new row becomes a contact without a CSV ever changing hands. A finished-file alert: New Document Processed fires once a document has been parsed successfully, and a chat message tells the analyst it is ready.

Now the limits. Octoparse has no action in Zapier: no Zap can start a scraping task, change one or feed it new URLs. There is no search either, so a Zap cannot pull up an older result on demand. Octoparse only speaks first, and every other step belongs to another app.

Both triggers are instant, which is the best news on this page for anyone on the free plan: the 15-minute polling delay does not apply.

To see how other platforms handle the same job, read Make vs Zapier, or browse the Zapier alternatives.

Vocabulary

Zapier terms, in plain words

Seven words you will see again below, each in one line.

Zap
The automation you build: one trigger, then one or more actions that run every time the trigger event happens.
Trigger
The event in an app that starts the Zap. With Octoparse, that is new scraped rows or a processed document.
Action
What the Zap does once started. Octoparse has none, so actions always come from another app, like a spreadsheet.
Task
The unit Zapier bills: one action that completes successfully. Your plan allowance is a count of those.
Instant trigger
A trigger the app reports itself, the moment the event happens. Both Octoparse triggers work this way.
Filter
A step that lets the Zap go on only when what arrived meets the condition you set, and stops it otherwise.
Connection
Your Octoparse account linked to Zapier once, then reused by every Zap step that reads from Octoparse.
Cost

What an Octoparse Zap really costs

Octoparse is not a premium app, so it runs on the free plan. The bill depends on what happens after the trigger, not on Octoparse itself.

  • Premium appNo, available on the free plan
  • TriggersBoth instant, no polling wait
  • Free plan100 tasks a month, two-step Zaps
  • What countsEach successful action after the trigger

The trigger never costs a task. Each action that succeeds afterwards, such as a spreadsheet row or a CRM contact, counts as one task; a failed action does not. The more often your scraping tasks deliver new results, the more often the Zap runs, and each run that reaches an action adds to the count. The free plan gives 100 tasks a month and allows two-step Zaps only. A filter or a second action turns the Zap into a multi-step one, which needs a paid plan.

Connect

Connect Octoparse to Zapier in three steps

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps, then click + Add connection. A dialog opens on screen: type Octoparse in the search box and pick it from the list.

  2. 02

    Sign in to Octoparse

    Click Add connection. A new tab opens on Octoparse: sign in with the account that owns the scraping tasks you want to follow, or one that has access to them.

  3. 03

    Grant access

    Let Zapier use the account. The connection then appears on your Apps page, and every Zap that starts from Octoparse can reuse it without asking you to sign in again.

First Zap

Your first Octoparse Zap

GoalAppend every new scraped row to a spreadsheet the team already uses.

  1. 01

    Choose the trigger

    Create a Zap, pick Octoparse as the starting app and New Data Processed as the event. Select your connection, then the scraping task and the task status to watch.

  2. 02

    Test on real data

    Run the test. Zapier brings back the three most recent items from the connected account, so you map the next steps on rows your task actually collected.

  3. 03

    Add the spreadsheet row

    Add the spreadsheet app as the action and map each scraped column to the matching column of the sheet. Test the step once and check that the row arrived where expected.

  4. 04

    Add a heads-up

    Add a chat message that names the task and links the sheet. This second action makes the Zap multi-step, so it needs a paid plan; skip it on Free.

  5. 05

    Publish

    Click Publish to switch the Zap on. From then on, each new row from that task goes to the sheet straight away, and each successful action counts as one task.

Triggers

The 2 Octoparse triggers

2 events start a Zap when something happens in Octoparse, and 2 of them are instant: the app calls Zapier straight away, whatever your plan.

1

New Data Processed

Instant trigger

In Zapier“Triggers when a document is processed and contains new row(s) in a selected table.”

Starts your Zap when a scraping run brings new rows into the table you selected. Each new row becomes data the following steps can copy, sort or send wherever the team works.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
you want each scraped record, a product, a price or a company, to reach a sheet or a CRM row by row.
Watch out
you have to pick one task and one task status; a Zap watches that task only, so a second task needs its own Zap.
2

New Document Processed

Instant trigger

In Zapier“Triggers when a new document is successfully parsed.”

Kicks off once a new document has been parsed successfully. Think of it as the finished-job signal: the result exists as a whole, and the next step can announce it or store it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a person or a tool needs to know that a full result is ready, rather than receive it line by line.
Watch out
it fires on success only, so a run that fails sends nothing and the Zap stays silent.
When it breaks

When an Octoparse Zap breaks

Zapier attaches no help article to Octoparse, and no limit specific to the app is documented. What goes wrong comes from how Zaps behave in general.

Four situations account for most surprises. For a method to track them down, the Zapier troubleshooting guide goes step by step.

  • Earlier scrapes never arrive

    A Zap only reacts to what happens after you switch it on. Rows collected before that stay in Octoparse; moving the backlog is a separate job.

  • A huge run gets held back

    A task that suddenly returns a very large batch can trip Zapier's flood protection, which holds the run back instead of firing the Zap for every row.

  • The task count melts

    Each new result fires the Zap, and every successful action after it is billed. Frequent scrapes on the free plan can use up 100 tasks quickly.

  • Wrong task selected

    Each trigger watches one task with one status. If the Zap stays quiet, check that the task picked in Zapier is the one that actually ran.
Need help

Need help automating Octoparse with Zapier?

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FAQ

Octoparse Zapier integration: questions people ask

01Is the Octoparse Zapier integration free?
Yes. Octoparse is not a premium app, so it works on Zapier's free plan, which includes 100 tasks a month and unlimited Zaps. Each Zap is capped at two steps on that plan: one trigger and one action. New Data Processed followed by a spreadsheet row fits exactly. Add a filter to keep only some rows, or a second action like a chat alert, and the Zap becomes multi-step, which needs a paid plan.
02How many tasks does an Octoparse Zap use?
The trigger costs nothing; you pay one task for each action that succeeds after it. The count therefore follows how often your scraping tasks deliver new results: frequent runs mean frequent Zaps, and each one that reaches an action is billed. A failed action is not counted. On the free plan, with 100 tasks a month, test on a narrow task before plugging in a large one, and keep an eye on the usage counter of your account once the Zap is live.
03Is the Octoparse integration real time?
Yes. Both triggers are instant: Octoparse tells Zapier as soon as new rows are processed or a document is parsed, and the Zap starts right away whatever your plan. The 15-minute check of the free plan does not apply to them. In the editor, a Zap built on an instant trigger shows a lightning bolt, so you can confirm it at a glance. That type is set by Octoparse itself and cannot be changed from the editor.
04What does it take to connect Octoparse to Zapier?
An Octoparse account, plus access to the scraping tasks you want to follow if someone else owns them. You add the connection from the Apps page of Zapier, sign in to Octoparse in the tab that opens and grant access. Then, in each trigger, you pick the task, by its name or its task ID, and the task status to watch. Create the task in Octoparse before building the Zap.
05Why does an Octoparse Zap stay silent after a run?
Usually because the trigger is watching a different task or status from the one that ran. Each trigger is tied to the single task and the task status you chose when setting it up. Open the Zap, check both settings against the run in Octoparse, then test again. With New Document Processed, also remember that only successful parsing fires the Zap: a run that fails sends nothing. Fix the run in Octoparse first, then wait for the next successful one.
06What if the Octoparse operation you need is not there?
On Zapier, Octoparse only speaks first: two triggers, no action and no search. Starting a scraping task, editing its settings or fetching an old result from another app is therefore not possible through this integration. The practical route is to schedule and manage the tasks inside Octoparse, and use Zapier for what comes after: storing rows, alerting people, filling a CRM. That split keeps each tool on the job it does best.
07Zapier, Make or n8n for Octoparse?
Compare on criteria rather than a ranking. Coverage: on Zapier, Octoparse offers two instant triggers and nothing else, so check what each platform exposes for the app. Effort: a two-step Zap, scrape to sheet, runs on the free plan in a few clicks. Volume: every run that reaches an action costs a task, so frequent scrapes deserve a cost check against how the other tools bill, using your real monthly number of runs.
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