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One Tap Zapier integrationAutomate One Tap with Zapier.

The One Tap Zapier integration gives you 0 triggers, 9 actions and 7 searches. Another app has to start the Zap, then One Tap does the work: building attendance lists, managing profiles and participants, cleaning up passes, or looking any of them up.

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Overview

What the One Tap Zapier integration does for attendance

One Tap is an attendance tracking tool used by schools, event organisers and companies. On Zapier it works only as a destination: a Zap (an automation built on Zapier) starts in another app, then One Tap creates, updates, deletes or finds lists, profiles, participants and passes, so nobody re-keys attendees by hand.

Three typical results, each tied to a real operation. Attendees registered on arrival in your system: a form or a CRM entry feeds Create Profile, so the person exists in One Tap before the event. A list per session, built for you: Create List opens the attendance list from your calendar or planning tool, and Create Participant fills it. Records that stay accurate: Get Profiles finds the right person, then Update Profile or Delete Profile keeps One Tap in line with your source of truth.

Now the limits. One Tap has no trigger on Zapier, so nothing that happens inside One Tap (a check-in, a new pass) can start a Zap. Your Zaps always begin elsewhere. Updates and deletions also need the exact ID of the list, profile or pass, which usually means a search step first, and that makes the Zap multi-step. If reacting to attendance itself is the goal, read the Zapier review and the n8n vs Zapier comparison before you build.

Vocabulary

Zapier vocabulary, the short version

Eight words cover the whole page. Each keeps the meaning given here.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run every time the trigger event happens.
Trigger
The event in an app that starts the Zap. With One Tap, the trigger always comes from another app, like a form or a CRM.
Action
What the Zap does once it has started: the step that writes, sends or moves something for you, here inside One Tap.
Task
The unit Zapier bills: one action your Zap completes successfully. The count on your plan is a count of those.
Polling vs instant
A polling trigger is checked by Zapier on a timer; an instant trigger is reported by the app itself. It depends on the starting app.
Filter
A step that lets the Zap carry on only when the incoming data meets a condition you set, and stops it otherwise.
Search step
A step that looks up something already in an app, so the next steps can use what it found, such as a profile ID.
Multi-step Zap
Any Zap beyond one trigger and one action. A second action, a filter or a search makes it one, and it then needs a paid plan.
Cost

What it really costs to run

One Tap is not reserved for paid plans on Zapier, so it works from the free plan. What you pay in is tasks, counted on actions that go through.

  • Trigger (other app)0 tasks
  • Each successful One Tap action1 task
  • Failed actionNot counted
  • Free plan100 tasks a month, two-step Zaps only
  • Zap with a searchMulti-step, paid plan

The trigger, in whatever app starts the Zap, never costs a task. Each One Tap action that succeeds counts once, so a Zap that creates a profile and then adds it to a list spends two tasks per run. A failed action is not counted. The free plan gives 100 tasks a month and unlimited Zaps, but each Zap stops at two steps: one trigger and one action. Since updates and deletions usually need a search first, those Zaps are multi-step and need a paid plan. The interval grid applies to the starting app's trigger if it is a polling one.

Connect

Connect your One Tap account

  1. 01

    Open the connections page

    In your Zapier account, go to Apps and click + Add connection. You need a One Tap account, plus read or write access on any list or profile you do not own but want the Zap to change.

  2. 02

    Find One Tap

    Type One Tap in the search box of the dialog, select the app, then click Add connection. A new tab opens on the One Tap sign-in page, ready for your login.

  3. 03

    Sign in and grant access

    Log in to One Tap and allow Zapier to reach the account. The connection is saved once, and every later step that uses One Tap, action or search, reuses it.

First Zap

Your first Zap: keep profiles in sync with a sheet

GoalWhen a row is added to your attendee sheet, find the matching One Tap profile and update it.

  1. 01

    Build: pick the starting app

    Create a Zap and choose the app that starts it, here a spreadsheet and its new-row event. One Tap has no trigger, so the Zap always starts outside it.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent rows from the connected sheet, so you map fields on a real attendee rather than an empty template.

  3. 03

    Add Get Profiles

    Add One Tap, then the search Get Profiles, listed under the SEARCH heading of the Action event menu. Feed it a value from the row, then test it.

  4. 04

    Add Update Profile

    Add One Tap again with Update Profile. Map the profile ID returned by the search into Profile ID, the only required field, then test the step.

  5. 05

    Publish

    Publish the Zap to switch it on. With a search in the middle, this is a multi-step Zap, so it runs on a paid plan only. The search finds, the update writes.

Actions

One Tap actions

One Tap gives you 9 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create List

Action

In Zapier“Creates a new list in the app”

Opens a new attendance list in One Tap, ready to receive participants for a class, a session or an event day.

When to use it
each new event in your planning tool should come with its own list, without anyone setting it up by hand.
Watch out
Name, Description and Date (Unix) are all required, and the date expects the Unix format, not a calendar date typed as text.
2

Create Participant

Action

In Zapier“Create participants on a list in a app”

Puts participants on an existing One Tap list, which is how a person becomes expected at a given session.

When to use it
a ticket sale or a course enrolment in another tool should add the buyer to the right attendance list.
Watch out
the list must already exist; pair it with Create List or with a search that returns the list first.
3

Create Profile

Action

In Zapier“Creates a new profile”

Adds a person to One Tap as a profile, the record that later carries their attendance and passes.

When to use it
a registration form, a signup page or a new hire record should turn into a One Tap profile straight away.
Watch out
only Name is required; the Allow Duplicate option decides whether a second profile with the same details can be created.
4

Delete List

Action

In Zapier“Delete a list in the app”

Removes a whole list from One Tap, the cleanup move once an event is cancelled or archived elsewhere.

When to use it
an event is cancelled in your planning tool and its attendance list should not linger.
Watch out
List ID is required, and a Zap that deletes on a loose condition can wipe the wrong list, so test on a dummy one first.
5

Delete Pass

Action

In Zapier“Delete a given id pass”

Cancels one specific pass in One Tap, identified by its ID, leaving the profile that holds it in place.

When to use it
a membership or an access right ends in your billing tool and the matching pass should go.
Watch out
Pass ID is required; Get Passes or Get Profile Passes are the steps that can hand it over.
6

Delete Profile

Action

In Zapier“Delete a profile in the app”

Erases a person's profile from One Tap for good, for when they should no longer appear anywhere in the tool.

When to use it
someone leaves the company or asks to be removed, and your offboarding process lives in another app.
Watch out
Profile ID is required; run Get Profiles first and check it returns exactly one person before deleting.
7

Remove Participant

Action

In Zapier“Remove a participant from list”

Takes a participant off a list without touching their profile, so they simply stop being expected at that session.

When to use it
a refund, a cancelled booking or a withdrawn enrolment elsewhere should clear the person from the attendance list.
Watch out
the profile itself stays in One Tap; use Delete Profile only if the person should vanish entirely.
8

Update List

Action

In Zapier“Update a list in the app”

Changes an existing list in One Tap once its details move on, so the list matches the event as it stands now.

When to use it
an event is renamed or rescheduled in your calendar and the attendance list should follow.
Watch out
List ID is required; the Check-out Enabled option is set here as well, so check it whenever the Zap updates a list.
9

Update Profile

Action

In Zapier“Update a profile in the app”

Edits a profile that already exists, keeping a person's record in One Tap in line with your main database.

When to use it
HR or a CRM holds the reference details and any change there should reach One Tap.
Watch out
Profile ID is required, so place Get Profiles or Get Profile before this step to supply it.
Searches

One Tap searches

7 search steps look for data that already exists in One Tap, so a later step can use it.

A search step finds something that already exists in One Tap and passes it to the next steps. In the editor, One Tap's searches sit at the bottom of the Action event list, under SEARCH. Some action fields also offer + Add search step, which inserts the search just before and wires its result in. Whether a search wants an exact value or something close is decided by One Tap, not Zapier. Three settings control what happens next.

1

Get List

Search

In Zapier“Get the list data from the app”

Pulls the details of one list when you already know its ID, so later steps can reuse them.

When to use it
a message or a report needs the list's current data before it goes out.
Watch out
List ID is required; this search does not look lists up by name, Get Lists does that job.
2

Get Profile

Search

In Zapier“Get the profile data”

Reads a single profile from its ID and hands its data to the steps that follow.

When to use it
the ID is stored in your CRM and you want One Tap's version of the person before an update.
Watch out
Profile ID is required; without the ID, start with Get Profiles instead.
3

Get Lists

Search

In Zapier“Get lists matching the provided query”

Looks across your lists for those matching the query you give, which is how a Zap finds a list without knowing its ID.

When to use it
a new booking should go to the list of an existing session, and only the session name is at hand.
Watch out
several lists can match; set the multiple-results option before relying on the first one.
4

Get Participants on List

Search

In Zapier“Get participants on list matching the provided query”

Returns the participants of one list that match your query, handy to check who is already on it.

When to use it
before adding someone to a session, confirm they are not already there to avoid a double entry.
Watch out
List ID is required, so you often need Get Lists or Get List before this step.
5

Get Passes

Search

In Zapier“Get passes matching the provided query”

Searches all passes in the account for the ones matching your query, whoever holds them.

When to use it
a billing event elsewhere refers to a pass, and the Zap must find it before deleting it.
Watch out
a broad query can match many passes; keep the stop option on if only one should come back.
6

Get Profiles

Search

In Zapier“Get profiles matching the provided query”

Finds profiles matching a query, the usual way to get a Profile ID from a value your other app holds.

When to use it
any update or delete on a person that starts from a form, a sheet or a CRM.
Watch out
homonyms happen; check what the test returns before wiring a delete behind it.
7

Get Profile Passes

Search

In Zapier“Get passes of profile matching the provided query”

Lists the passes belonging to one profile that match your query, so a Zap can act on a single person's passes.

When to use it
someone's membership changes and only their passes should be reviewed or cancelled.
Watch out
Profile ID is required, so Get Profiles usually sits right before it to supply one.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on its default, a search that finds nothing stops the Zap and skips the steps that depended on it. Switched on, the Zap carries on empty-handed.
  2. Create X if it doesn't exist yet?
    This box turns a search into a find-or-create on apps that offer it. One Tap exposes no find-or-create, so its searches only ever find.
  3. If multiple search results are found?
    Three ways out when several items match: keep the first one, which is the default, stop the Zap, or hand all of them on at once.
When it breaks

When the integration breaks

Zapier attaches no help article to One Tap, and no app-specific limit is documented. The failures below come from how Zaps work in general, and they hit One Tap like any other app.

  • Existing attendees are not picked up

    A Zap only reacts to what happens after you switch it on. People already in your sheet or form stay out of One Tap; importing them is a separate job.

  • A loop through the starting app

    If One Tap data is written back into the sheet or app that starts the Zap, the Zap sets itself off again and again and burns through tasks fast.

  • Bulk imports held back

    When the starting app suddenly sends a huge batch, after an import or a migration, Zapier's flood protection can hold those runs back.

  • A search that finds nothing

    By default, a search with no result stops the Zap and skips the update or delete after it. Check the no-result setting before you publish.
Need help

Need help automating One Tap with Zapier?

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FAQ

One Tap Zapier integration: FAQ

01Is the One Tap Zapier integration free?
Yes. One Tap is not reserved for paid plans, so it works on the free Zapier plan. That plan gives you 100 tasks a month and unlimited Zaps, but each Zap stops at two steps: one trigger and one action. A form response that creates a One Tap profile fits. Updates and deletions are different: they need an ID, usually found by a search step, and a Zap with a search is multi-step, which requires a paid plan.
02How many tasks does a One Tap Zap use?
One per successful action. The trigger in the starting app never costs a task, and Zapier checking that app for new data is free too. Each One Tap action that goes through counts once, so creating a profile and then adding it as a participant spends two tasks per run. An action that fails is not counted. A few apps and actions elsewhere take more than one task when they complete, so check the other steps of your Zap as well.
03Does the One Tap integration run in real time?
It depends on the app that starts the Zap, because One Tap has no trigger of its own. If that app offers an instant trigger, it reports the event to Zapier itself and the Zap runs straight away, whatever your plan. If it is a polling trigger, Zapier checks on a timer: 15 minutes on Free, 2 on Professional, 1 on Team and Enterprise. The One Tap actions then run when the Zap reaches them.
04What does it take to connect One Tap to Zapier?
A One Tap account, plus read or write access on any list or profile you do not own but want the Zap to change. In Zapier, open Apps, click + Add connection, search for One Tap, then click Add connection. Sign in to One Tap in the tab that opens and grant Zapier access to the account. The connection is saved once, and every One Tap action or search reuses it afterwards without asking again.
05Why does a One Tap update or delete ask for an ID?
Because Update List, Update Profile, Delete List, Delete Profile and Delete Pass all require the ID of the item they change: List ID, Profile ID or Pass ID. A form or a sheet rarely holds those IDs. The usual fix is a search step just before, such as Get Profiles or Get Lists, whose result fills the ID field. That search turns the Zap into a multi-step Zap, so plan for a paid plan.
06What if the One Tap operation you need is not available?
Then Zapier cannot do it for One Tap today. The app offers nine actions (create, update, remove or delete lists, profiles, participants and passes) and seven searches, but no trigger at all. Nothing that happens inside One Tap, a check-in for example, can start a Zap. If reacting to attendance is the core need, look at another tool, or keep that part inside One Tap and automate what feeds it.
07Zapier, Make or n8n for One Tap?
Choose on criteria, not on a ranking. On Zapier, check first that nine actions and seven searches cover your process, and that you can live without any One Tap trigger. Then count steps: updates and deletions usually need a search, which means multi-step Zaps and a paid plan. Finally, estimate tasks, one per successful action. Run the other tools through the same checks for One Tap before you decide. The comparison is yours to make.
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