OnSpace Zapier integrationAutomate OnSpace with Zapier.
The OnSpace Zapier integration gives you 3 triggers, all 3 instant, 0 actions and 0 searches. OnSpace starts the Zap when a record or a reminder moves, and another app does the work. Here is what it covers, what it costs and what breaks.
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What the OnSpace Zapier integration actually does
OnSpace is a no-code app builder that operations teams use to run their manual work through forms and reminders. Connected to Zapier, it becomes a starting point: when a form record lands, changes, or a reminder is created, Zapier hears about it and hands the event to the rest of your tools.
Three outcomes cover most of what people build with it. A team alert on every submission: New Record starts the Zap and a chat or email app posts the news, so nobody refreshes OnSpace to see what came in. A shared log of edits: Updated Record fires when someone changes an existing record, and a spreadsheet app keeps a line per change for the people who never open OnSpace. Reminders that reach the right inbox: New Reminder fires when a reminder is created, and the Zap forwards it to the calendar or messaging app your team actually reads.
Now the part the app page leaves out. Zapier offers no action and no search for OnSpace. A Zap can listen to OnSpace, but it cannot create a record there, edit one, or look one up. Every flow on this page goes one way: out of OnSpace, into something else. If your project needs data written back into OnSpace, Zapier alone will not do it.
The good news is the speed. All three triggers are instant, so the plan you pay for does not slow them down. If you are still weighing tools, the Zapier review is a reasonable place to start.
Zapier vocabulary in one minute
Eight words come back on every line of this page. Here they are in plain English.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
- Trigger
- The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it. OnSpace offers three of them.
- Action
- What the Zap does once started: the step that writes, sends or moves something. With OnSpace, it always lives in another app.
- Task
- The unit Zapier bills: one action your Zap completes successfully. The number on your plan counts those, nothing else.
- Instant trigger
- A trigger the app reports itself: it calls Zapier the moment the event happens, so nothing waits for a scheduled check.
- Polling trigger
- A trigger Zapier checks on a timer, asking the app for new items at a fixed interval. None of the OnSpace triggers work this way.
- Filter
- A step that lets the Zap continue only when what arrived meets your condition, and stops it quietly otherwise.
- Multi-step Zap
- Any Zap beyond one trigger and one action. A second action, a filter or a search makes one, and it needs a paid plan.
What an OnSpace Zap really costs
The trigger never costs a task. OnSpace reporting a new record, an edit or a reminder is free, however many events come in. Only completed actions are billed.
- Trigger0 task, always
- Each successful action1 task (a few apps use more)
- Free plan100 tasks a month, 2-step Zaps
- Premium appNo, OnSpace runs on the free plan
Each action that succeeds counts once, so a Zap with three actions uses three times more than a Zap with one. An action that fails is not counted. OnSpace is not a premium app, so it works on the free plan: 100 tasks a month, unlimited Zaps, but only two steps per Zap. A filter that keeps one form out of the flow turns the Zap into a multi-step Zap, and that needs a paid plan. The interval grid below only matters for polling triggers; the three OnSpace triggers are instant, so it does not apply to them.
Connect OnSpace to Zapier in 3 steps
- 01
Open your connections
In your Zapier account, go to the Apps page and click + Add connection. A connection is your OnSpace account linked to Zapier once, then reused by every Zap that touches OnSpace.
- 02
Find OnSpace
Type OnSpace in the search box of the dialog, pick it from the results, then click Add connection. Have your OnSpace login ready before this point: you need an existing account on the app.
- 03
Sign in and grant access
Sign in to OnSpace in the tab that opens and let Zapier access the account. Use an account that can read the forms and reminders you want to watch, including the ones you do not own yourself.
Your first OnSpace Zap
GoalPost every new OnSpace form submission to the team channel, but only for the form that matters.
- 01
Pick the trigger
Start a new Zap, choose OnSpace as the app and New Record as the event. Select the connection you created in the previous section.
- 02
Test it on real data
Run the test. Zapier brings back the three most recent records of the connected account, so you map the next steps on a real submission instead of a guess.
- 03
Add the filter
Click the plus icon, choose Filter, then set the three boxes: what to look at, the rule, the value to compare with. A text rule only works on text, so pick the matching type.
- 04
Add the action
Add the chat app as the action and map what OnSpace sent into the message. This Zap now has a filter, so it is multi-step and needs a paid plan.
- 05
Test, then publish
Test each step once and read what came back. When the message looks right, publish the Zap to switch it on. From then on, each new record starts it.
The 3 OnSpace triggers
3 events start a Zap when something happens in OnSpace, and 3 of them are instant: the app calls Zapier straight away, whatever your plan.
New Record
Instant triggerIn Zapier“Triggers when a new form record is submitted”
Starts your Zap each time someone submits a form in OnSpace, and passes that fresh submission to the steps that follow. It is the natural entry point for anything that should happen after a request, a report or a check-in lands.
New Reminder
Instant triggerIn Zapier“Triggers when a new reminder is created.”
Fires when a reminder is created in OnSpace and hands it to the next step. Your reminders stop living only inside the app builder and can show up wherever your team already looks during the day.
Updated Record
Instant triggerIn Zapier“Triggers when a form record is updated.”
Reacts when an existing form record is changed in OnSpace, which gives you a trace of what moved after the first submission. Pair it with a spreadsheet and you get a running history of edits for people outside the app.
When an OnSpace Zap breaks
Zapier attaches no help article to OnSpace, so there is no app-specific error to document. What breaks here are the general limits every Zap shares.
None of these will show up as an error message on day one. They show up later, as a silent gap or a task count that drains faster than expected. Knowing them before you publish saves you a debugging session; when one hits anyway, the Zapier troubleshooting page is there.
The past is never picked up
A Zap only reacts to what happens after it is switched on. Records already in OnSpace when you publish will not start it, so moving that backlog is a separate job.A loop that burns tasks
A Zap that writes into the very place its own trigger watches sets itself off again and again. With Updated Record, keep another tool from pushing changes back into the watched records.Bulk imports get held back
When a trigger suddenly sends a huge batch, after a bulk import or a migration, Zapier's flood protection can hold the runs back instead of firing them all.No way to write back
OnSpace has 0 actions on Zapier. A Zap that needs to create or edit a record in OnSpace cannot be built there, whatever the plan you pick.
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