Resources · Zapier integration

Ora Zapier integrationAutomate Ora with Zapier.

The Ora Zapier integration gives you 5 triggers, 6 actions and 2 searches. All five triggers are instant, and Ora works on the free plan, so a simple two-step automation costs nothing to try. Below: what each operation does, what it bills and what breaks.

See the 13 operations

Verified Trustpilot reviews · AI, automation & growth agency

Overview

What the Ora Zapier integration actually does for your team

The Ora Zapier integration links your Ora projects to the rest of your tools without code. Something happens in a project (a task is created, moved, commented, labelled or assigned) and Zapier reacts by writing into Ora or into another app. Ora is an agile task board for teams, and this connector covers its tasks, lists, comments and members.

Three results come up again and again. First, a board that staffs itself: when a task reaches a given list, Task Moved to List starts the automation and Add Member to Card puts the right teammate on it. Second, a written trail on every task: an event elsewhere becomes a note on the task through Create Comment, so nobody has to paste updates by hand. Third, a project that builds its own structure: Create List, Create Card and Create Schedule set up columns, tasks and planned hours from a request that arrived somewhere else.

Now the limits. The visible operations never edit, archive or delete an existing task, and none of them removes a member. If your process needs a task closed or renamed automatically, this connector will not do it. The searches only read: Find Task and Find Member look things up, they never change anything.

Neither Make nor n8n has a dedicated Ora page on this site yet. To weigh the three platforms on your own criteria, start from Make vs Zapier and n8n vs Zapier.

Vocabulary

The Zapier words you need, in plain English

Seven terms come back on every line of this page. Here they are once, in ordinary words.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time that trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is switched on, Zapier waits for that event and nothing else.
Action
What the Zap does after it starts: the step that writes, sends or moves something on your behalf, in Ora or elsewhere.
Task
The unit Zapier bills. One task equals one action your Zap completes successfully, and your plan counts those.
Polling vs instant
A polling trigger is checked by Zapier on a timer. An instant trigger is reported by the app itself the moment the event happens.
Filter
A step that lets the Zap continue only when the incoming item meets your condition, and quietly stops it otherwise.
Search step
A step that looks up something that already exists in an app, so the steps after it can reuse what it found.
Cost

What an Ora Zap really costs

The trigger never costs a task. Zapier bills only the actions that go through, one task each, and an action that fails is not counted.

  • TriggerFree, never billed
  • Each successful action1 task
  • Free plan100 tasks a month, two-step Zaps only
  • Ora triggers5 instant, 0 polling

A Zap with three successful actions uses three times more than a one-action Zap. The free plan gives 100 tasks a month and unlimited Zaps, but only two-step Zaps: one trigger, one action. Add a second action, a filter or a search step and the Zap becomes multi-step, which needs a paid plan. Ora is not reserved to paid plans, and its five triggers are instant, so the polling grid below never slows them down.

Connect

Connect your Ora account to Zapier in three steps

  1. 01

    Open your connections

    In Zapier, go to the Apps page of your account and click + Add connection. A connection is your Ora account linked once, then reused by every step that touches Ora.

  2. 02

    Pick Ora

    Type Ora in the search box of the dialog, select it, then click Add connection. A new tab opens on the Ora side so you can sign in with the account your team actually works in.

  3. 03

    Grant access

    Sign in to Ora in that tab and grant Zapier access to the account. You need an Ora account, plus read or write rights on any project you do not own but want the Zap to touch.

First Zap

Your first Ora Zap: staff a task when it reaches a list

GoalWhen a task lands in the list your team uses for review, look up the reviewer in Ora and add them to the task.

  1. 01

    Pick the trigger

    Start a new Zap, choose Ora as the app and Task Moved to List as the event. Select your Ora connection, then the Project and the List to watch.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent items from your account, so you map the next steps on a real task instead of a guess.

  3. 03

    Add the search

    Add Find Member as the next step and pick the Organization. This search step finds the reviewer, so the following step can reuse who it found.

  4. 04

    Add the action

    Add Add Member to Card. Map the Project and the Task from the trigger, and the Member from the search. Test this step and read what came back.

  5. 05

    Publish

    Click Publish to switch the Zap on. With a search in the middle it is a multi-step Zap, so it needs a paid plan. Drop the search for a free two-step version.

Triggers

Ora triggers: the five events that start a Zap

5 events start a Zap when something happens in Ora, and 5 of them are instant: the app calls Zapier straight away, whatever your plan.

1

New Assignee Added to Task

Instant trigger

In Zapier“Triggers when a new assignee is added to task.”

This one fires when someone is assigned to a task you chose. It is the natural starting point for anything that should follow a handover, like a note in another tool or a heads-up to the person now in charge.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a client-facing task changes owner and the account manager wants to know who took it without opening the board.
Watch out
it asks for both a Project and a Task, so it watches one specific task, not every assignment in the project.
2

New Comment Added to Task

Instant trigger

In Zapier“Triggers when a new comment is added to task.”

Each new comment on the selected task starts the Zap. That turns a discussion thread in Ora into a source of events for the rest of your stack, without anyone copying the message by hand.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a long-running task where the client and the team trade remarks, and the producer wants each one logged elsewhere.
Watch out
pairing it with Create Comment on that same task makes the Zap set itself off again and again.
3

New Task

Instant trigger

In Zapier“Triggers when a new task is added.”

Fires whenever a task is added to the project you pick. Zapier puts it forward on the Ora page, and it is the broadest trigger of the set: every new piece of work in that project goes through it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a product team wants every new task in its roadmap project mirrored into a planning sheet.
Watch out
a Zap built on it that runs Create Card in the same project loops on itself and drains your tasks.
4

New Label Added to Task

Instant trigger

In Zapier“Triggers when a new label is added to task.”

Labels become switches with this trigger: tagging a task in the chosen project starts the Zap. Your team keeps working in Ora as usual, and the label is the signal that something should happen outside it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
an agency tags tasks that need sign-off, and only those should reach the account lead.
Watch out
it reacts to any label, so add a filter if only one label matters, which makes the Zap multi-step.
5

Task Moved to List

Instant trigger

In Zapier“Triggers when a new task is moved to a specified list.”

Moving a task into a specific list starts the Zap. On an agile board, a list is a stage, so this is the trigger that follows your workflow column by column.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a task reaches the review column and a reviewer has to be added and warned.
Watch out
you set both the Project and the List, so one Zap watches one column; a second column needs a second Zap.
Actions

Ora actions: what a Zap can write into your board

Ora gives you 6 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Card

Action

In Zapier“Creates a card.”

Adds a new task to a list of your choice, inside the project you pick. It is how a form reply, an email or a deal in another tool becomes work on the board.

When to use it
every support request flagged as a bug lands in the backlog list.
Watch out
both the Project and the List are required, so the target column must exist first.
2

Add Member to Card

Action

In Zapier“Add Member to Card.”

Puts a teammate on an existing task. It needs the Project, the Task and the Member, so it fits right after a trigger that already carries the task.

When to use it
whoever handles QA joins a task when it moves into testing.
Watch out
the member usually comes from Find Member, which adds a search and makes the Zap multi-step.
3

Create Comment

Action

In Zapier“Creates a comment.”

Writes a comment on an existing task. The text can mix fixed words with values from earlier steps, so the task keeps a readable history of what happened outside Ora.

When to use it
a payment arrives in your billing tool and the matching delivery task gets a note.
Watch out
you must point to one Task, which usually means a search step before it.
4

Create List

Action

In Zapier“Creates a list.”

Opens a new list, a new column, in the selected project. Only a Project and a Name are needed, which makes it the lightest action of the set.

When to use it
each new sprint or each new client phase gets its own column without anyone setting it up.
Watch out
run it from a trigger that fires once per phase, or the board fills with duplicate columns.
5

Create Relation

Action

In Zapier“Creates a relation.”

Links two existing tasks of the same project together. You give it a First Task and a Second Task, and Ora records the link so the team sees that the two pieces of work belong together.

When to use it
a design task and its development task are created from one request and should stay tied.
Watch out
both tasks must already exist, so this action comes late in a Zap.
6

Create Schedule

Action

In Zapier“Creates a Schedule.”

Plans time on a task. The start and the end are counted in days from the task's creation, and you also set the hours per day, so the workload shows up on the schedule.

When to use it
every onboarding task gets the same planned window right after the Zap creates it.
Watch out
the five fields are all mandatory, and the days count from creation, not from today.
Searches

Ora searches: finding a task or a member

2 search steps look for data that already exists in Ora, so a later step can use it.

Searches sit at the bottom of the action-event list, under the SEARCH heading. They read Ora and hand what they found to the next steps. Ora offers no find-or-create variant for either of them. Three settings decide what happens when the result is not the one you expected.

1

Find Task

Search

In Zapier“Finds a task.”

Looks up an existing task inside a project, so a later step can comment on it, schedule it or add someone to it. The Project is the only field it requires.

When to use it
an event in your CRM needs to land on the task already open for that client.
Watch out
whether it wants an exact match or something close is decided by Ora, not Zapier, so test with a real task.
2

Find Member

Search

In Zapier“Finds a member.”

Finds a person in an Ora organization and passes them to the next step. It asks for the Organization, not a project, so it searches the whole team.

When to use it
before Add Member to Card, to turn a reviewer's name into the member Ora expects.
Watch out
if nobody matches and the first setting stays off, the Zap stops at this step.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on its default, a search that finds nothing stops the Zap there and the steps that depended on it are skipped. Switched on, the Zap carries on empty-handed.
  2. Create X if it doesn't exist yet?
    On apps that support it, this box turns the search into a find-or-create. Ora's two searches do not offer that variant.
  3. If multiple search results are found?
    Three ways out when several items match: keep the first one, which is the default, stop the Zap, or hand all of them on at once.
When it breaks

When an Ora Zap breaks

Zapier links no help article to Ora, so the traps below are the general ones, applied to a task board.

None of them is exotic. Each one is easier to prevent while you build the Zap than to clean up once it runs. When a run fails anyway, the Zapier troubleshooting page is a good next stop.

  • Old tasks are never picked up

    A Zap only reacts to what happens after you switch it on. Tasks that already sat in the list stay where they are; moving that backlog is a separate job.

  • The Zap feeds itself

    Write into the place your trigger watches, like Create Card in the project New Task listens to, and the Zap restarts on its own output and burns tasks fast.

  • A bulk import gets held back

    When a trigger suddenly returns a huge batch, after an import or a migration, Zapier's flood protection can hold it back instead of running every item.

  • The filter never passes

    Filter rules are typed: a text rule only works on text, a number rule only on numbers. Picking the wrong type is why a filter blocks every run.
Need help

Need help automating Ora with Zapier?

A person reads every message.

FAQ

Ora Zapier integration: common questions

01Is the Ora Zapier integration free?
Yes, as long as your Zap stays at two steps. Ora is not reserved to paid plans, so it works on the free plan, which gives 100 tasks a month and unlimited Zaps. The catch is the shape of the Zap: the free plan only builds one trigger followed by one action. The moment you add a second action, a filter or a search step such as Find Member, the Zap becomes multi-step and needs a paid plan. A plain New Task to Create Comment flow stays free.
02How many tasks does an Ora Zap use?
One task per action that succeeds, and nothing for the trigger. If a task moves into a list and your Zap adds a member, then writes a comment, that run costs two tasks. An action that fails is not counted against your plan. Zapier also notes that a few apps and a few actions take more than one task when they complete, so read the task count after your first real runs. Waiting for the event itself never costs anything, however long the Zap sits idle.
03Does Ora trigger Zaps in real time?
Yes. All five Ora triggers are instant: Ora tells Zapier the moment the event happens, and the Zap starts right away whatever your plan. The polling grid of the plans, from 15 minutes on Free down to one minute on Team and Enterprise, does not apply to them. In the editor, a Zap built on an instant trigger shows a lightning bolt. The type comes from the app itself and cannot be switched from the editor, so there is nothing to tune on this side.
04What does it take to connect Ora to Zapier?
An Ora account, and rights on what the Zap will touch. You add the connection from the Apps page with + Add connection, pick Ora, sign in in the tab that opens and grant Zapier access. If a project belongs to someone else, your account needs read or write access to it, otherwise the Zap cannot touch it. Find Member also needs an Organization your account can see. Once linked, the same connection serves every Ora step.
05Why does an Ora Zap keep running on its own?
Because it probably writes where its own trigger listens. A Zap that starts on New Task and runs Create Card in the same project creates a task, which starts the Zap again, which creates another one. The same happens with New Comment Added to Task paired with Create Comment on that task. Each loop burns tasks fast. Point the action at a different project or task, or put a filter in front of it, which turns the Zap into a multi-step one on a paid plan.
06What if the Ora operation you need is not in Zapier?
Then the honest answer is that this connector does not cover it. The visible list is five triggers, six actions and two searches, and none of them edits, archives or deletes an existing task or removes a member. Check the event list in the editor first, since Zapier only shows visible operations there. If the step is still missing, a team that knows Zapier can tell you whether another route fits your case, or whether a different platform suits that part of the process better.
07Zapier, Make or n8n for Ora?
It depends on criteria from your side, not on a ranking. On Zapier, Ora brings five instant triggers and works on the free plan for two-step Zaps, which suits a team that wants quick, simple flows. If your flows need several actions, filters and searches every time, compare what each platform charges for multi-step runs and check whether it offers the Ora operations you rely on. Neither Make nor n8n has an Ora page on this site yet, so test the exact events you need before committing.
Same platform

Other docs you might need on this stack.

Browse all integrations