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OVOU Zapier integrationAutomate OVOU with Zapier.

The OVOU Zapier integration gives you 2 triggers, 0 actions and 0 searches. Both triggers pick up contacts exchanged through your OVOU digital business cards, one for your own profiles, one for your whole team, and hand them to the apps you choose.

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Overview

What the OVOU Zapier integration does with the contacts you collect

The OVOU Zapier integration takes the contact details people exchange with you through your OVOU digital business card, and sends them to the other apps you rely on, without code. A Zap (the automation you build on Zapier) checks OVOU for new exchanges, then does a job for you elsewhere.

Three results come up most. Leads that reach the CRM by themselves: New Contact (From Your Account) passes each exchange on your own OVOU profiles to your CRM, so a conference does not end with a stack of contacts to type in. A sales team with one shared pipeline: New Contact (From Your Team) collects the exchanges of every team member, which suits a manager who wants all field contacts in one place. A follow-up that starts on its own: either trigger can feed your mailing tool, so a thank-you sequence goes out without anyone remembering to send it.

Now the limits. Both triggers are polling ones: Zapier checks OVOU at the interval of your plan, so a contact never shows up in your Zap the second it is shared. OVOU has no action and no search in Zapier: a Zap reads from OVOU, it never writes into it, so editing or tagging a contact inside OVOU stays a manual job. For other platforms, see Make vs Zapier and n8n vs Zapier.

Vocabulary

Zapier words you will meet on this page

Seven terms, in plain words.

Zap
The automation itself: one trigger, then one or more actions that run every time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is switched on, Zapier waits for that event.
Action
What the Zap does after it starts: the step that writes, sends or moves something for you, here in another app.
Task
The unit Zapier bills: one action your Zap completes successfully. The count on your plan is a count of those.
Polling vs instant
A polling trigger is checked by Zapier on a timer and keeps only what is new. An instant one is reported by the app itself, right away.
Filter
A step that lets the Zap carry on only when what arrived meets the condition you set, and stops it otherwise.
Connection
Your OVOU account linked to Zapier once, then reused by each of the Zaps that start from OVOU.
Cost

What an OVOU Zap really costs

Zapier bills tasks, and a task is one action that succeeds. OVOU only provides triggers: the trigger never costs a task, and neither does any check Zapier runs on OVOU, however often.

  • Tasks on the free plan100 per month
  • Steps per Zap on the free plan2 (one trigger, one action)
  • Cost of an OVOU check0 tasks
  • OVOU on the free planYes, not a paid-only app

An action that fails is not counted, and a Zap with three actions eats three times what a one-action Zap eats. The free plan gives you 100 tasks a month for two-step Zaps only: one OVOU trigger, one action elsewhere. A filter or a second action makes it a multi-step Zap, which needs a paid plan. OVOU is not reserved to paid plans; how often its two triggers are checked follows the interval grid below.

Connect

Connect OVOU to Zapier in three steps

  1. 01

    Open your connections

    In your Zapier account, open the Apps page and click + Add connection. In the dialog that opens, search for OVOU by name and pick it from the results.

  2. 02

    Sign in to OVOU

    Click Add connection. OVOU opens in a new tab: sign in with the account whose profiles, or whose team, the Zap should follow. Your own OVOU account is the one prerequisite.

  3. 03

    Grant access

    Let Zapier reach the account. If the contacts you want belong to colleagues, check first that your account can read them, since the Zap only sees what the connected account sees.

First Zap

Your first Zap: send the right OVOU contacts to your CRM

GoalEach contact exchanged with your OVOU profiles that meets your condition is added to your CRM, with no copy and paste.

  1. 01

    Pick the trigger

    Start building: choose OVOU as the app that starts the Zap and New Contact (From Your Account) as the event, then select your OVOU connection.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent contacts of the connected account; pick a real one so the next steps are mapped on actual details.

  3. 03

    Add a filter

    From the plus icon, add a Filter step and set the field to look at, the rule and the value. A text rule only works on text, a number rule only on numbers.

  4. 04

    Add the action

    Pick your CRM as the next app and the action that adds a contact there, then map each detail from the OVOU contact into the matching CRM field.

  5. 05

    Test, then publish

    Test the action and check the record in your CRM. Then click Publish to switch the Zap on. With the filter it is a multi-step Zap, so a paid plan is needed.

Triggers

OVOU triggers in Zapier

2 events start a Zap when something happens in OVOU. Zapier checks for them at the interval your plan allows.

1

New Contact (From Your Account)

Polling trigger

In Zapier“Triggers when someone exchanges contact with any of your OVOU profiles.”

When someone exchanges contact details with any of your own OVOU profiles, this trigger starts the Zap with that new contact, ready to be filed or followed up.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a freelance consultant who hands out a card at every meetup wants each new contact in a CRM and a follow-up list.
Watch out
it covers your profiles only; exchanges made by colleagues need the team trigger instead.
2

New Contact (From Your Team)

Polling trigger

In Zapier“Triggers when someone exchanges contact with any member of your team.”

The team-wide version: the Zap starts whenever someone exchanges contact details with any member of your team, not just with you.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a sales manager running a booth with the sales reps wants every contact gathered that day in a single shared pipeline.
Watch out
do not run it next to the account trigger on the same destination, or your own exchanges may land there twice, once from each Zap.
When it breaks

When an OVOU Zap breaks

Zapier attaches no help article to OVOU and lists no limit specific to the app. What breaks is the general behavior of Zaps.

  • Old contacts never come through

    A Zap only reacts to what happens after you switch it on. Contacts exchanged before that are not picked up; moving that backlog is a separate job.

  • The Zap keeps firing on itself

    A Zap that writes into the very place its own trigger watches sets itself off again and again, and burns through your task count fast.

  • A sudden wave is held back

    When a trigger suddenly returns a huge batch, after a migration for instance, Zapier's flood protection can hold it back before anything runs.

  • No duplicates from one trigger

    Zapier remembers what it already saw on a polling trigger, so the same contact does not start the same Zap twice. Two Zaps, though, each see it once.
Need help

Need help automating OVOU with Zapier?

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FAQ

OVOU Zapier integration: frequently asked questions

01Is the OVOU Zapier integration free?
Yes, OVOU works on the free Zapier plan, because Zapier does not reserve it to paid plans. The free plan gives you 100 tasks a month, checks polling triggers every 15 minutes, and lets you build Zaps of two steps: one trigger and one action. That covers sending each new OVOU contact into one other app. Add a filter or a second action, and the Zap becomes multi-step, which needs a paid plan.
02How many tasks does an OVOU Zap use?
Only the actions after OVOU count, one task per action that succeeds. OVOU itself only provides triggers, and a trigger never costs a task, however often Zapier checks for new contacts. A Zap that adds each contact to your CRM uses one task per contact; add a thank-you email and each run uses two. An action that fails is not counted against your plan, and a few apps take more than one task per action.
03Do OVOU triggers work in real time?
No. Both OVOU triggers are polling triggers: Zapier checks your account at a fixed interval and keeps only the contacts it has not seen before. That interval depends on your plan: every 15 minutes on Free, 2 on Professional, 1 on Team and Enterprise. A contact shared at a booth can therefore wait until the next check. On paid plans you can change how often the trigger checks, and run a check by hand from the editor.
04What does it take to connect OVOU to Zapier?
An OVOU account you can sign in to, plus read access on any contacts you do not own but want the Zap to follow, such as those of your colleagues. The connection is made once from the Apps page of Zapier with + Add connection, then reused by every OVOU Zap. Publish the Zap before the event where you will hand out cards: contacts exchanged before the Zap is switched on are never picked up.
05Which OVOU trigger to pick: account or team?
New Contact (From Your Account) fires on exchanges with any of your own OVOU profiles. New Contact (From Your Team) fires on exchanges with any member of your team. A solo user only needs the first one. A manager who wants every rep's contacts in one place picks the second. Running both into the same destination can bring your own contacts in twice, since each Zap sees them once, so choose one per destination.
06What if the OVOU action you need is not in Zapier?
It will not be: OVOU has 2 triggers and no action or search in Zapier. A Zap can start from OVOU but cannot create, edit or look up anything in it. Whatever must change inside OVOU stays a manual job there. What Zapier does well here is the other direction: carry each new contact out of OVOU into the apps that do have actions, such as your CRM, your mailing tool or a spreadsheet.
07Zapier, Make or n8n for OVOU?
It depends on criteria, not on a winner. On Zapier, OVOU offers two polling triggers, one for your profiles and one for your team, works on the free plan, and is checked at the interval of your plan. It has no action, so every Zap only sends data out of OVOU. Count the actions per run in the other apps, since each successful one is billed as a task, then compare the same OVOU triggers on the other platform.
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