ParcelParcel Zapier integrationAutomate ParcelParcel with Zapier.
The ParcelParcel Zapier integration gives you 1 trigger, 3 actions and 2 searches. Enough to compare shipping options, create the draft, fetch its label and follow it, without retyping addresses. The draft action is also where most first Zaps fail.
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What the ParcelParcel Zapier integration does for you
ParcelParcel is an online shipping platform for sending parcels anywhere in the world, run from your ParcelParcel account. On Zapier, it covers the whole life of a shipment: an event when one is created, actions to compare carriers, create a draft and get the labels, and searches to find or track what already left.
Three results show up most in practice. Labels that reach the warehouse without anyone downloading them: New Shipment starts the Zap, Get Shipping Labels fetches the PDF, and an email or a shared folder takes it from there. Drafts that build themselves from an order: Create a (Draft) Shipment takes the addresses, weight and customs details from the tool where the order lives, and leaves the booking to a human. A tracking status in the tools your team reads: Track Shipment looks up the checkpoints of a tracking number and hands them to the next step.
Limits to know before you start. A draft can only be created for parcel shipments, nothing else. There is no action to cancel or edit a shipment, and no trigger for a status change: if you need to react when a parcel is delivered, the Zap has to look it up with a search rather than wait for an event. And the draft action is long, with dozens of required fields, most of them about customs.
For a wider view of the platform, there is a Zapier review, plus the Make vs Zapier and n8n vs Zapier pages.
Zapier vocabulary, in plain words
Eight terms come back across this page. Here they are once, in ordinary words.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
- Trigger
- The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it. ParcelParcel has one, New Shipment.
- Action
- What the Zap does once started: the step that writes, sends or moves something for you, such as creating a draft shipment.
- Task
- The unit Zapier bills: one action your Zap completes successfully. The count on your plan is a count of those.
- Instant trigger
- A trigger the app reports itself, the moment the event happens, so nothing waits for Zapier's next check.
- Polling trigger
- The other kind: Zapier asks the app for new items at a fixed interval that depends on your plan.
- Search step
- A step that looks up something that already exists, a shipment for instance, so later steps can use what it found.
- Filter
- A step that lets the Zap go on only when what arrived meets your condition, and stops it otherwise.
What it really costs in tasks
ParcelParcel is not a premium app: it works on Zapier's free plan. The bill is counted in tasks.
- Free plan100 tasks per month, unlimited Zaps
- Free plan Zap size2 steps: one trigger, one action
- Premium appNo, works on the free plan
- Search or filterMakes the Zap multi-step, paid plan
The New Shipment trigger never costs a task, and neither does Zapier checking for new data. Each action that completes, a draft created or a label fetched, counts as one task, and a failed one does not count. The free plan stops at two steps: one trigger, one action. Once you add a search, a filter or a second action, the Zap is multi-step and needs a paid plan. New Shipment is instant, so the interval grid does not apply to it.
Connect ParcelParcel to Zapier in 3 steps
- 01
Open your connections
In Zapier, open the Apps page of your account and click + Add connection. You need a ParcelParcel account, with access to the shipments the Zap will read or create.
- 02
Pick ParcelParcel
Search for ParcelParcel in the dialog, select it, then click Add connection. A new tab opens on the ParcelParcel side to finish linking the accounts.
- 03
Sign in and grant access
Sign in to ParcelParcel in that tab and allow Zapier to access the account. The connection then appears in your list and every ParcelParcel step reuses it.
Your first Zap: each new shipment sends its label to the warehouse
GoalEach shipment created in ParcelParcel fetches its labels as a PDF and emails them to the warehouse team.
- 01
Pick the trigger
Start a Zap, choose ParcelParcel and New Shipment as the event, then your connection. It is instant, so the Zap starts right away on every plan.
- 02
Test the trigger
Run the test. Zapier brings back the three most recent shipments of the account, so you map the next steps on a real one instead of an empty sample.
- 03
Fetch the labels
Add ParcelParcel and Get Shipping Labels, then put the shipment from the trigger into the required Shipment ID field. The step returns the labels as a PDF file.
- 04
Send them on
Add Gmail and Send Email, address it to the warehouse and attach the PDF from the previous step. With three steps, this is a multi-step Zap, which only runs on a paid plan.
- 05
Test, then publish
Run each step once and open the PDF that arrived. When it is the right label, click Publish. Shipments created before that moment are not sent.
The ParcelParcel trigger
1 event starts a Zap when something happens in ParcelParcel, and one of them is instant: the app calls Zapier straight away, whatever your plan.
New Shipment ✔️
Instant triggerIn Zapier“Triggers when you create a new shipment in MyParcelParcel.”
Starts a Zap each time a shipment is created in ParcelParcel. It is the single entry point of the integration: every automation that has to begin inside ParcelParcel begins here, whatever comes next in the Zap.
The 3 ParcelParcel actions
ParcelParcel gives you 3 actions. For each one: what it does for you, when to reach for it, and what to watch out for.
Compare Shipping Options
ActionIn Zapier“Compares shipping options from your MyParcelParcel account”
Asks ParcelParcel for the shipping options open to a parcel before anything is booked, so a later step can show or log them. It needs the shipment type, the number of pieces, two ISO-2 country codes and an insurance choice.
Create a (Draft) Shipment
ActionIn Zapier“Creates a (draft) shipment in MyParcelParcel”
Builds a shipment in your account from the data of another app, saved as a draft by default; an option books it with the carrier straight away. Expect a long form: sizes, weight, contacts, customs.
Get Shipping Labels
ActionIn Zapier“Retrieves the shipping documents (labels) for a shipment as a PDF file.”
Retrieves the labels of an existing shipment as one PDF file, ready to attach to an email or drop in a shared folder. The only required field is the Shipment ID.
The 2 ParcelParcel searches
2 search steps look for data that already exists in ParcelParcel, so a later step can use it.
The searches sit at the bottom of the action event list, under the SEARCH heading. Each one finds a shipment that already exists and passes it to the steps that follow. Three settings decide what happens when the result is not what you expected.
Find Shipments
SearchIn Zapier“Finds and filters shipments linked to your ParcelParcel account.”
Looks through the shipments of your ParcelParcel account and filters them, so the Zap works on ones that already exist instead of creating new ones.
Track Shipment
SearchIn Zapier“Retrieves tracking status and checkpoints for a shipment by tracking number.”
Returns the tracking status and the checkpoints of a parcel from its carrier tracking number, the one required field. This is how a Zap learns where a parcel stands, since no trigger reports status changes.
123456789 as a test number.The three settings every search exposes
- Successful if no search results are found?Left on its default, a search that finds nothing stops the Zap there, and the steps after it are skipped. Switched on, the Zap carries on empty-handed.
- Create X if it doesn't exist yet?This box turns a search into a find-or-create. ParcelParcel exposes no such variant, so you will not see it on these two searches.
- If multiple search results are found?Three ways out when several shipments match: keep the first one, the default, stop the Zap, or hand all of them on at once.
When the Zap breaks
Zapier attaches no help article to ParcelParcel and no app-specific rate limit is documented. The failures come from the fields and from how every Zap behaves.
Six cases are worth checking before you publish, four from the ParcelParcel forms and two from Zapier itself. Each has a plain fix. For anything stranger, the Zapier troubleshooting page goes further.
A unit inside a number field
Counts, length, width and height take whole numbers, weight takes one decimal at most. A value such as "30 cm" or "2 pcs" from a form stops the draft.A country written out in full
Every country field expects an ISO-2 code, such as NL or US. A form that sends "Netherlands" or "United States" needs a conversion step before ParcelParcel.A currency symbol in the value
The value per item must look like 10.20 or 40, with no currency sign or text. A price copied from a store with its symbol attached is refused.A draft for something that is not a parcel
Drafts are only possible for parcel shipments. Pick another shipment type in Create a (Draft) Shipment and the action has nothing it can create.Past shipments are never picked up
A Zap only reacts to what happens after it is switched on. Shipments created before publishing never start New Shipment; sending their labels is a separate job.A burst after a bulk import
When a trigger suddenly returns a huge batch, after an import or a migration, Zapier's flood protection can hold the Zap back rather than run it on every item.
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