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Pathwright Zapier integrationAutomate Pathwright with Zapier.

Pathwright Zapier integration: 10 triggers, 2 actions, 0 searches. All ten triggers are instant, so a course completion, a new member or a reviewed step reaches your other tools without waiting for any plan's check interval.

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Overview

What the Pathwright Zapier integration does

The Pathwright Zapier integration links your Pathwright school to the rest of your tools through Zapier, a service that runs automations between apps without code. Something happens in the school (a student finishes a course, a member joins, a teacher reviews a step) and Zapier carries it into another app, or back into Pathwright.

Three results come up again and again. A finished course opens the next one: Student Course Completion starts the automation and Create Registration Invitation sends the learner into the following cohort. A step gets settled without a teacher clicking through it, because Update Step Completion completes, skips or resets it for one learner. And your member list stays in line with your CRM, since New School Member, New Student Subscription and Student Unsubscription each start an automation of their own.

What Zapier does not do here matters just as much. Pathwright offers no search, so an automation cannot look up an existing learner or cohort before acting. There are only two actions: no course creation, no cohort editing, no removal of a member. And nothing that happened before the automation was switched on ever comes back.

If you are weighing other tools for the same job, see n8n vs Zapier and Make vs Zapier.

Vocabulary

Zapier words you will meet on this page

Eight terms, each in plain words. The rest of the page uses them without explaining them again.

Zap
The automation you build on Zapier: one trigger, then one or several actions that run every time that trigger event takes place.
Trigger
The Pathwright event that starts a Zap, such as a course completion. Once the Zap is switched on, Zapier waits for that event.
Action
The step that does the work after the Zap has started: it writes, sends or changes something in an app on your behalf.
Task
What Zapier bills: one action that completes successfully. The number printed on your plan is a count of those, nothing else.
Polling vs instant
A polling trigger is checked by Zapier on a timer. An instant trigger is reported by the app itself. All ten Pathwright triggers are instant.
Filter
A step that lets the Zap continue only when the incoming item meets the condition you set, and stops it right there otherwise.
Search step
A step that looks up something already stored in an app so later steps can reuse it. Pathwright offers none in Zapier.
Connection
Your Pathwright account, linked to Zapier one time, then reused by every step of every Zap that touches Pathwright.
Cost

What a Pathwright Zap really costs

The trigger never costs a task. Pathwright is not a premium app (one Zapier keeps for paid plans and trials), so it works from the free plan.

  • Trigger0 tasks
  • Each successful action1 task
  • Free plan100 tasks a month, unlimited Zaps
  • Free plan Zap size2 steps: one trigger, one action
  • Premium appNo

Each action that succeeds counts as one task; an action that fails counts nothing. The free plan gives 100 tasks a month, but only two-step Zaps: one trigger, one action. Add a second action or a filter and the Zap becomes multi-step, which needs a paid plan. The interval grid below applies to polling triggers only, so it never slows a Pathwright Zap. A few apps and actions take more than one task, so check your usage after the first runs.

Connect

Connect Pathwright to Zapier in three steps

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps and click + Add connection. You need a Pathwright account first, plus access to any school content you do not own and want a Zap to touch.

  2. 02

    Pick Pathwright

    Type Pathwright in the search box of the dialog, select it in the results, then click Add connection. Zapier hands you over to Pathwright so you can sign in there.

  3. 03

    Sign in and grant access

    In the tab that opens, sign in with the Pathwright account the Zap should act as, then grant Zapier access to it. The connection is saved, and every later Pathwright step reuses it.

First Zap

Your first Zap: invite course finishers to the next cohort

GoalWhen a student completes the first course of a path, invite them to the next cohort.

  1. 01

    Build: choose the trigger

    In the editor, pick Pathwright as the app that starts the Zap, Student Course Completion as the event, then select the connection you added earlier.

  2. 02

    Test the trigger

    Run the trigger test. Zapier brings back the three most recent completions of your school, so you set up the next steps on a real student rather than on a blank.

  3. 03

    Add the filter

    Add a Filter from the plus icon and set the condition so only completions of the opening course go through. A filter makes the Zap multi-step, so this one needs a paid plan.

  4. 04

    Add the invitation

    Add Create Registration Invitation, enter the Offering ID of the next cohort and map To email to the student from the test item. Settle Auto-create user? and Send email? before testing.

  5. 05

    Test, then publish

    Test the action once and check the invitation in Pathwright. Then click Publish to switch the Zap on. Only completions that happen after that moment will start it.

Triggers

The 10 Pathwright triggers

10 events start a Zap when something happens in Pathwright, and 10 of them are instant: the app calls Zapier straight away, whatever your plan.

1

New Learning Activity

Instant trigger

In Zapier“Triggers when a student performs a learning activity in your school. Examples include participating in discussions and completing steps.”

Every time a student does something in your school, such as joining a discussion or finishing a step, this trigger starts the Zap with that activity. It is the broadest of the ten, the one to reach for when you want a running record of engagement rather than a single milestone.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
feed learner activity into a sheet that coaches read, so they can spot who has gone quiet.
Watch out
Activity Type is required, so decide which kind of activity the Zap should watch before you set it up.
2

New Cohort

Instant trigger

In Zapier“Triggers whenever a new cohort is created in a resource in your Pathwright school, whether that be by a staff member, or a learner creating their own member-created cohort.”

A new cohort opening in one of your Pathwright resources starts this Zap, whoever created it: a staff member, or a learner setting up a member-created cohort. You get one signal per new group, not one per student.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
post an announcement in your team chat, or open a shared folder for the group's material, each time a cohort begins.
Watch out
learner-made cohorts start it too, so add a filter if only staff cohorts matter, knowing a filter means a paid plan.
3

Student Course Completion

Instant trigger

In Zapier“Triggers when a student completes a course.”

This one starts the Zap when a student reaches the end of a course. It is the natural hinge between two learning paths, and the trigger behind the example Zap on this page.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
invite the graduate to the next course, ask your admin team to issue a certificate, or tag the person in your email tool for a follow-up offer.
Watch out
students who finished before the Zap was published never come through, so deal with them by hand, once.
4

New School Member

Instant trigger

In Zapier“Triggers when a new member joins your school.”

Someone joining your school as a whole, as opposed to one course inside it, is what this trigger reports. Think of it as the front door of your onboarding.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
add the newcomer to your mailing list and let your email tool run the welcome sequence you already wrote.
Watch out
importing a large batch of members at once can send Zapier a wave of events, which its flood protection may hold back.
5

New Registration

Instant trigger

In Zapier“Triggers when a new registration happens in your Pathwright school.”

Each registration in your Pathwright school starts the Zap, which makes it the closest thing to an enrolment log. Where New School Member tells you who arrived, this trigger tells you who signed up for something.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
log every registration as a row in a sheet your operations or finance team already reads.
Watch out
if the same Zap also runs Create Registration Invitation and an invitation turns into a registration, it can set itself off again.
6

New Student Subscription

Instant trigger

In Zapier“Triggers when a student subscribes to your school.”

When a student subscribes to your school, this trigger hands that subscription to the Zap. It tracks subscribers, not one-off sign-ups to a single course.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
tag the person as a subscriber in your CRM, so sales and support both know who is on a subscription.
Watch out
build the matching Student Unsubscription Zap at the same time, or the subscriber tag in your CRM will only ever grow.
7

School Membership Updated

Instant trigger

In Zapier“Triggers when a member of your school updates their membership.”

A member updating their membership in your school starts this Zap. It covers the middle of a member's life in the school, between the day they join and the day they leave, when details change and nobody tells the other tools.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
keep the member's record current in your CRM without anyone retyping the change.
Watch out
run the trigger test first and read what came back, so you know which details your CRM can actually receive.
8

Step Review Status Change

Instant trigger

In Zapier“Triggers when a step's review status may have changed. This could be either the result of a step being automatically assigned a score, or from a teacher manually reviewing a submission. Additionally, other lifecycle events that affect the score or review status of a student's step will trigger this to be sent, such as skips or resets performed either by or on behalf of a student.”

Anything that may change the review status of a student's step starts this Zap: an automatic score, a teacher reviewing a submission, or a skip or reset done by or for the student. It is the trigger that watches grading.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
message the student's coach in your team chat when a submission has been reviewed.
Watch out
the trigger also reports skips and resets made by Update Step Completion, so a Zap linking the two can restart itself in a loop.
9

Student Unsubscription

Instant trigger

In Zapier“Triggers when a user's subscription is canceled.”

A canceled subscription is what this trigger reports: the Zap starts on the cancellation itself, which is the moment your other tools usually learn about last.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
remove the person from your subscriber list, or alert the team so someone can ask why they left.
Watch out
cancellations from before the Zap was published never come through, so clean up earlier ones by hand first.
10

User Email Updated

Instant trigger

In Zapier“Triggers when a user changes the email address on their account.”

When a user changes the email address on their Pathwright account, the Zap starts. A small event with a real consequence: every other tool you run still holds the old address.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
update the contact in your CRM or newsletter tool so invitations keep reaching the person.
Watch out
Pathwright has no search step in Zapier, so finding the existing contact has to happen in the other tool.
Actions

The 2 Pathwright actions

Pathwright gives you 2 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Registration Invitation

Action

In Zapier“Creates a registration invitation to a Pathwright offering and optionally automatically creates a user.”

Invites one person into a Pathwright offering (a cohort) and can create their user account in the same move. You give it the Offering ID read in the cohort's URL and the address in To email.

When to use it
enrol buyers from your checkout tool straight into the right cohort.
Watch out
with Auto-create user? on, first and last name become mandatory and the user gets no known password. Turn Send email? off if you send your own invitation.
2

Update Step Completion

Action

In Zapier“Updates a step completion for a learner. Allows the step to be reset, skipped, or completed.”

Sets one step for one learner to complete, skip or reset, through the required Action field. You say who the learner is, by Pathwright ID or by email, and which step, with the Source step ID read in the step's URL.

When to use it
mark a step done when the learner finishes the matching work outside Pathwright, like a live session.
Watch out
its skips and resets reach Step Review Status Change, so never let that trigger drive this action unchecked.
When it breaks

When a Pathwright Zap breaks

Zapier links no help article and no limit of its own to Pathwright. What breaks here is what breaks on any Zap, with a Pathwright twist in each case.

  • No backlog

    A Zap only reacts to what happens after it is switched on. Students who completed a course last month never reach it; moving them is a separate job.

  • The step loop

    A Zap started by Step Review Status Change that skips or resets steps with Update Step Completion triggers itself again, and eats tasks fast.

  • Bulk imports

    Adding many members or registrations at once can send Zapier a huge batch of events, which its flood protection may hold back instead of running.

  • Users without a password

    Invitations sent with Auto-create user? on create users with no retrievable password. Point them to reset password, or leave the option off.
Need help

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FAQ

Pathwright and Zapier: frequent questions

01Is the Pathwright Zapier integration free?
Yes, it runs on Zapier's free plan, because Pathwright is not a premium app. The free plan gives you 100 tasks a month and as many Zaps as you like, but each Zap is limited to two steps: one trigger and one action. Inviting every course finisher to the next cohort fits in that. Filtering which finishers get invited does not, because the filter turns the Zap into a multi-step Zap, and multi-step Zaps need a paid plan.
02How many tasks does a Pathwright Zap use?
One task per action that succeeds, and nothing else. The trigger is free, so a new registration or a reviewed step costs nothing by itself. If the Zap then runs Create Registration Invitation, that invitation counts as one task when it goes through. An action that fails is not counted. A Zap with three actions uses three tasks each time it runs fully, so keep an eye on the busiest triggers, like New Learning Activity, which can start a Zap far more often than a course completion.
03Do Pathwright triggers work in real time?
Yes. All ten Pathwright triggers are instant: Pathwright itself tells Zapier when the event happens, and the Zap starts straight away. The interval grid of Zapier plans, 15 minutes on the free plan, only applies to polling triggers, which Zapier checks on a timer. None of the Pathwright triggers works that way, so a free account gets the same speed as an Enterprise one here. In the editor, a Zap built on an instant trigger shows a lightning bolt.
04What does it take to connect Pathwright to Zapier?
A Pathwright account, and access to any school content you do not own but want a Zap to touch. In Zapier, open Apps, click + Add connection, pick Pathwright, click Add connection, sign in to Pathwright in the tab that opens and grant access. The connection is then reused by every Pathwright step. For Create Registration Invitation, the account must also be able to open the target cohort, because the Offering ID it asks for sits in that cohort's URL.
05Why can a Step Review Zap keep restarting itself?
Because Step Review Status Change reports skips and resets, and Update Step Completion is the action that skips and resets steps. Put the two in the same Zap without care and each reset starts the Zap again, which resets again, and every round costs a task. Keep this pair in separate Zaps that never feed each other: completing a step can change its review status too, so even an action that only completes is not safe in that loop. Test with a single learner before publishing.
06What if the Pathwright action you need does not exist?
Then Zapier cannot do it for Pathwright today. The app offers 10 triggers and 2 actions, and no search: nothing creates a course, edits a cohort or removes a member. The workable route is to let a Pathwright trigger start the Zap and do the rest of the job in another app, or to keep that one step manual. If the missing step blocks a whole process, the Hack'celeration team can look at it with you.
07Zapier, Make or n8n for Pathwright?
Judge it on criteria, not on a ranking. On Zapier, Pathwright gives you ten instant triggers, so speed does not depend on your plan, but only two actions and no search. If your process mostly reacts to events in the school and writes into other tools, that is enough. If it needs to look up learners or change much inside Pathwright, check whether the other tool offers those operations for Pathwright before choosing. The free plan's two-step limit is the other criterion to weigh.
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