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Pie Forms Zapier integrationAutomate Pie Forms with Zapier.

The Pie Forms Zapier integration offers 1 trigger, 1 action and 0 searches. The trigger is the one that matters: each time someone submits one of your WordPress forms, Zapier gets the entry at once and can pass it on to a sheet, a CRM or an inbox.

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Overview

What the Pie Forms Zapier integration does for you

Pie Forms builds forms for WordPress sites. Hooking it up to Zapier means each new submission leaves WordPress on its own and goes where your team actually works, without anyone exporting entries. Zapier receives the entry, then hands it to the apps you choose.

Three common outcomes, all built on New Form Entry. A contact form that fills a shared spreadsheet, one row per message. A quote request that becomes a deal in your CRM, so sales stops checking the WordPress back office. And a registration form that sends a welcome email from your mail tool, with the person's answers already in it.

The best news for a free plan: New Form Entry is an instant trigger. Pie Forms tells Zapier about each submission itself, so the 15-minute wait that the free plan puts on polling triggers does not apply here. The entry moves right away, whatever plan you are on.

Now the limits. There is only one trigger, so nothing starts a Zap when an entry is edited or deleted. There is no search, so a Zap cannot look up an older entry. The single action, Form Entries, comes with a one-line description from Zapier and nothing more, so test it on a dummy form before you build on it. And the trigger only covers entries submitted after the Zap goes live.

Still comparing platforms? The Make vs Zapier comparison is a good next read.

Vocabulary

Zapier terms you will meet below

Eight words do most of the work on this page. Here they are in plain English.

Zap
The automation you build in Zapier: one trigger, then one or more actions that run every time the trigger event happens.
Trigger
The event that starts the Zap. With Pie Forms, it is a visitor submitting one of your forms.
Action
What the Zap does once started: the step that writes, sends or moves something for you in another app.
Task
The unit Zapier bills: one action that completes successfully. Your plan's monthly allowance counts those.
Polling vs instant trigger
Zapier checks a polling trigger on a timer set by your plan. An instant trigger, like New Form Entry, is reported by the app with no wait.
Filter
A step that lets the Zap continue only when the entry meets the condition you set, and stops it otherwise.
Connection
Your Pie Forms account linked to Zapier once, then reused by every Pie Forms step in every Zap you create.
Multi-step Zap
Any Zap beyond one trigger and one action. A second action or a filter makes it one, and it then needs a paid plan.
Cost

What Pie Forms on Zapier costs

Pie Forms is not a premium app, so it works on the free plan. Zapier bills tasks, and only for actions that succeed.

  • Premium appNo, free plan is enough
  • Free plan100 tasks a month, two-step Zaps
  • New entry received0 tasks
  • New Form EntryInstant, the grid does not apply

A new entry arriving costs nothing: the trigger never uses a task. Each action that runs successfully afterwards counts one, and a failed one is not counted. A few apps and actions take more than one task, so check the counter after the first entries. The free plan gives 100 tasks a month and two-step Zaps: the form trigger plus one action. Add a filter or a second action and the Zap becomes multi-step, which needs a paid plan. Since the trigger is instant, the interval grid below does not slow it down.

Connect

Connect Pie Forms in three steps

  1. 01

    Open Apps in Zapier

    Go to the Apps page of your Zapier account and click + Add connection. You need a Pie Forms account, plus access to any form you did not create yourself but want the Zap to read.

  2. 02

    Choose Pie Forms

    In the dialog, search for Pie Forms, select it and click Add connection. A new tab opens on the Pie Forms side so you can sign in with the account that owns your forms.

  3. 03

    Sign in and grant access

    Log in to Pie Forms in that tab and allow Zapier to access the account. The connection is saved once and offered again in every Pie Forms step you add later.

First Zap

Your first Zap: quote requests straight into a sheet

GoalEvery quote request submitted on the site lands as a new row in the sales spreadsheet, and only quote requests do.

  1. 01

    Build: pick the trigger

    Create a Zap, choose Pie Forms and the New Form Entry event, connect your account and select the form to watch in Form, which is required.

  2. 02

    Test on a real entry

    Run the trigger test. Zapier brings back the three most recent entries of that form; pick one that looks like a real request, so the fields you map later carry true values.

  3. 03

    Add the filter

    Add a Filter step, pick the answer that tells a quote request apart, the rule and the value. This filter makes the Zap multi-step, so it needs a paid plan.

  4. 04

    Add the action

    Add the spreadsheet app with its row creation action, then map each answer of the entry into the right column. Run the test and read what came back before going on.

  5. 05

    Publish

    When the test row looks right, click Publish to switch the Zap on. From then on, each new quote request is sent along with no wait, whatever the plan.

Triggers

The Pie Forms trigger

1 event starts a Zap when something happens in Pie Forms, and one of them is instant: the app calls Zapier straight away, whatever your plan.

1

New Form Entry

Instant trigger

In Zapier“Triggers when a user submits the form.”

Starts your Zap each time a visitor submits the form you picked, and hands Zapier the answers of that entry so the next steps can reuse them in a sheet, an email or a CRM record.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
any form whose answers someone currently copies by hand out of WordPress, from contact requests to event sign-ups.
Watch out
the Form field is required and covers a single form, so two forms means two Zaps. Entries sent before the Zap was published are never picked up.
Actions

The Pie Forms action

Pie Forms gives you 1 action. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Form Entries

Action

In Zapier“Forms entries from a selected form.”

The only action Pie Forms offers on Zapier, aimed at the entries of a form you select. Zapier's description of it stops at that one line, with no detail on what it writes.

When to use it
once a run on a test form has shown you what the step does with that form's entries, and that result is what you need.
Watch out
with no documented fields, read the step in the editor before mapping anything into it.
When it breaks

When a Pie Forms Zap breaks

Zapier attaches no help article to Pie Forms and no limit specific to the app is on record. The failures to expect are the ones every Zap shares, here applied to forms.

  • Past entries never show up

    A Zap only reacts to entries submitted after it is switched on. What already sits in your WordPress back office is not sent; moving that backlog is a separate job.

  • The Zap keeps feeding itself

    If a step writes back into the very form that New Form Entry watches, each run creates a new entry that starts the Zap again, and your tasks drain fast.

  • A wave of entries is held back

    After a bulk import or a sudden flood of submissions, Zapier's flood protection can hold the batch back instead of running every entry at once.

  • The filter never lets anything through

    Filter rules are typed: a text rule only works on text, a number rule only on numbers. Picking the wrong type is why a filter never passes.
Need help

Need help automating Pie Forms with Zapier?

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FAQ

Pie Forms Zapier integration: your questions

01Is the Pie Forms Zapier integration free?
On the Zapier side, yes. Pie Forms is not a premium app, so it runs on the free plan, which includes 100 tasks a month and two-step Zaps. That is enough for New Form Entry plus one action in another app, for example a new row in a spreadsheet. Adding a filter or a second action makes the Zap multi-step, and that needs a paid plan. Any Pie Forms subscription is a separate matter, and this page quotes no price for either tool.
02How many tasks does each form entry use?
The entry itself uses none: the trigger never costs a task. What counts is each action that runs successfully after it. A Zap that sends each entry to one spreadsheet uses one task per entry; one that also emails your team uses two. An action that fails is not counted against the plan. A few apps and actions take more than one task when they complete, so check the counter after the first real entries. On the free plan, that is up to 100 single-action runs a month.
03Do form entries reach Zapier in real time?
Yes. New Form Entry is an instant trigger: Pie Forms reports each submission to Zapier itself, so the Zap starts with no wait. The interval grid that applies to polling triggers (15 minutes on Free, 2 on Professional, 1 on Team and Enterprise) does not apply here, even on the free plan. In the editor, a Zap built on an instant trigger shows a lightning bolt. The only delay left is the time the following steps take in the other apps.
04What do you need to connect Pie Forms to Zapier?
A Pie Forms account, at least one form, and a Zapier account. From the Apps page in Zapier, click + Add connection, search for Pie Forms, click Add connection, then sign in to Pie Forms in the tab that opens and grant access. If a colleague owns the form, the connected account needs read access to it. Submitting one test entry before testing the trigger saves time, since the test brings back the three most recent entries.
05Why does one Zap only follow one form?
Because New Form Entry asks for a single Form, and that field is required. A Zap watches the form you pick there and nothing else. If the site runs a contact form, a quote form and a sign-up form, each one needs its own Zap, or at least its own trigger setup. The upside is clarity: each Zap maps the fields of one known form, so a change to one form does not quietly break the others.
06What if the Pie Forms operation you need does not exist?
Check what is there first: 1 trigger for new entries and 1 action, Form Entries. There is no trigger for edited or deleted entries, and no search, so a Zap cannot look up an older submission. When the missing piece is on the output side, the answer is usually another app: the entry goes to a sheet, a CRM or a mail tool, and that app's own actions do the rest. When it is about past entries, plan a one-off export instead.
07Zapier, Make or n8n for Pie Forms?
Choose on criteria, not on a ranking. On Zapier, Pie Forms works on the free plan for a two-step Zap, its trigger is instant so entries move with no wait even there, and every extra step or filter needs a paid plan and costs one task per completed action. Weigh that against how many entries your forms receive each month, how many steps each entry should go through, and which of your other tools each platform already connects.
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