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Reclaim AI Zapier integrationAutomate Reclaim AI with Zapier.

The Reclaim AI Zapier integration gives you 0 triggers, 2 actions and 0 searches. Reclaim AI never starts a Zap on its own: another app sets things off, and Reclaim AI receives a new task that it then places on your calendar for you.

See the 2 operations

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Overview

What the Reclaim AI Zapier integration actually does

Reclaim AI is a calendar assistant that finds time for your tasks, habits and meetings. Hooked to Zapier, it becomes a destination: something happens in another tool, and a task appears in Reclaim AI, ready to be slotted into your week. It never works the other way round.

Three outcomes cover most of what people build. A to-do that books its own time. A ticket, a form answer or a signed deal becomes a task through Create Task, and Reclaim AI picks the slot. An urgent item that jumps the queue. The same action has an Up Next switch that puts the task first in line, ahead of your usual priorities. A private task on a shared calendar. The same action has an Always Private option that marks the task as private.

What Zapier does not do here matters just as much. There is no trigger, so a finished task, a moved habit or a new meeting in Reclaim AI cannot start anything. There is no search either, so a Zap cannot look up a task that already exists. For anything beyond creating a task, the only door is API Request (Beta), which is for people comfortable with an app's raw interface.

If you are weighing tools, the Reclaim AI Make integration covers the same app on Make, and our Make vs Zapier comparison lays out the criteria.

Vocabulary

Zapier words, in plain English

Six terms come back on every line of this page. Here is what each one means before you open the editor.

Zap
The automation you build: one starting event, then one or more steps that run every single time that event happens.
Trigger
The event in an app that starts the Zap. Reclaim AI has none, so your trigger always lives in another tool.
Action
What the Zap does once it has started. Here, that means creating a task in Reclaim AI or sending a custom request.
Task
The unit Zapier bills: one action that completes successfully. Your plan gives you a monthly count of these.
Filter
A step that lets the Zap carry on only when the incoming item meets a condition you set, and stops it otherwise.
Connection
Your Reclaim AI account linked to Zapier once, then reused by every Zap that touches Reclaim AI.
Multi-step Zap
Any Zap with more than one trigger and one action. A second action or a filter makes one, and it needs a paid plan.
Cost

What a Reclaim AI Zap really costs

Zapier counts actions, not events. Whatever starts the Zap in the other app costs nothing.

  • Free plan100 tasks a month
  • Free plan Zap sizeTwo steps: one trigger, one action
  • Premium appNo, works on the free plan

Each task Reclaim AI receives through a successful run counts as one Zapier task. A run that fails is not billed. The free plan gives 100 tasks a month and builds only two-step Zaps, which is exactly one trigger plus Create Task. Add a filter to keep only urgent tickets and the Zap becomes multi-step, so it needs a paid plan. Reclaim AI is not a premium app, so the free plan accepts it from day one.

Connect

Connect Reclaim AI to Zapier in three steps

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps and click + Add connection. A dialog opens with a search box: type Reclaim AI, then pick it from the list of results.

  2. 02

    Sign in to Reclaim AI

    Click Add connection. A new tab opens on Reclaim AI, where you log in with the account whose calendar should receive the tasks. You need an existing Reclaim AI account for this.

  3. 03

    Grant access

    Accept the access request so Zapier can act on that account. The connection then shows up on the Apps page and every Reclaim AI step in every Zap can reuse it.

First Zap

Your first Zap: turn every new support ticket into a scheduled task

GoalEvery ticket that arrives in your help desk becomes a Reclaim AI task, so the time to handle it gets blocked on your calendar.

  1. 01

    Create the Zap

    Start a new Zap in the editor. Pick your help desk as the app that starts things and choose its new-ticket event as the trigger.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent tickets of your account, so you map fields from a real one instead of guessing.

  3. 03

    Add Create Task

    Add a step, choose Reclaim AI and the Create Task event. Map the ticket subject into Task Title, then decide whether Up Next should be on.

  4. 04

    Add the chat message

    The third card is optional: it pings your team that the ticket has a slot. It makes the Zap multi-step, so drop it on a free plan.

  5. 05

    Test, then publish

    Test each step and check the new task in Reclaim AI. Then click Publish: from that moment, each new ticket creates a task.

Actions

The 2 Reclaim AI actions

Reclaim AI gives you 2 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Task

Action

In Zapier“Creates a new task in Reclaim.ai”

This one drops a new task into Reclaim AI, which then looks for room on your calendar to work on it. You give it a title, and you can mark it private or push it to the top of the pile.

When to use it
a client books a revision in your form tool and you want the work time blocked without opening your agenda.
Watch out
Up Next overrides your normal priority settings, so turning it on for every task makes the switch meaningless.
2

API Request (Beta)

Action

In Zapier“This is an advanced action which makes a raw HTTP request that includes this integration's authentication.”

An advanced escape hatch: it sends a request of your own design to Reclaim AI, reusing the account you already connected. It suits people who know the app's interface and need something the other action does not cover.

When to use it
you have a developer on hand and a need that goes beyond creating a task.
Watch out
it only reaches addresses that belong to Reclaim AI, and with Stop on error set to No, the Zap keeps going even when Reclaim AI refuses the call.
When it breaks

When a Reclaim AI Zap breaks

Zapier attaches one help article to this app, a getting-started guide. The rest of what goes wrong comes from how Zapier works in general.

Reclaim AI only receives: no trigger, no search. Four cases are worth knowing before you publish, from the trigger app to the advanced action.

  • Old items are never picked up

    A Zap only reacts to what happens after it is switched on. The tickets already in your help desk will not become tasks; moving that backlog is a separate job.

  • A task without a title

    Task Title is mandatory. Map a field that is always filled, or put a fixed text in front of it, so every item reaches Create Task with a title.

  • A bulk import gets held back

    If the trigger app suddenly returns a huge batch, after an import or a migration, Zapier's flood protection can hold the run instead of creating hundreds of tasks.

  • A custom request that fails silently

    With API Request (Beta), setting Stop on error to No lets the Zap carry on after an error, so a refused call can go unnoticed. Keep it on Yes while you test.
Need help

Need help automating Reclaim AI with Zapier?

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FAQ

Reclaim AI Zapier integration: frequent questions

01Is the Reclaim AI Zapier integration free?
Yes, on the Zapier side it works on the free plan, because Reclaim AI is not a premium app. That plan gives you 100 tasks a month and two-step Zaps, which is enough for one trigger followed by Create Task. As soon as you add a filter, a second action or a search, the Zap becomes multi-step and needs a paid plan. Your Reclaim AI subscription is a separate matter that this page does not cover, so check it on the Reclaim AI side before you build.
02How many Zapier tasks does a Reclaim AI Zap use?
One per action that succeeds. A Zap that creates one Reclaim AI task per new ticket uses one Zapier task per ticket. If you add a chat message after it, each run costs two. The trigger in the other app is free, and so is the checking Zapier does to find new items. A run that fails is not billed either. A few apps and actions count for more than one task, so look at your usage after the first runs.
03Does a task reach Reclaim AI in real time?
It depends entirely on the app that starts the Zap, since Reclaim AI has no trigger. If that app reports its events to Zapier the moment they happen, the task is created right away whatever your plan. If Zapier has to go and check it on a timer, the delay follows your plan: every 15 minutes on the free one, every 2 on Professional, every minute on Team and Enterprise. On a paid plan you can also change how often that trigger checks, or run a check by hand from the editor.
04What does it take to connect Reclaim AI to Zapier?
An existing Reclaim AI account and a Zapier account. You add the connection from the Apps page, sign in to Reclaim AI in the tab that opens, and grant Zapier access. The tasks then land on the calendar of the account you signed in with, so pick the right one if you juggle a personal and a work login. After that, every Reclaim AI step in every Zap reuses the same connection.
05What does Create Task need from the trigger app?
A Task Title, and nothing else is mandatory. Always Private and Up Next are optional switches you set or leave off. A source item without a subject, a form answer left blank or a field mapped from the wrong step leaves the title empty, so map a field that is always filled, or add a fixed text before the dynamic part. Testing the step once shows what actually landed in Task Title before you publish.
06What if the Reclaim AI operation you need does not exist?
You have two routes. The first is API Request (Beta), which sends a request you write yourself to Reclaim AI with the connection already in place; it only reaches Reclaim AI addresses and suits someone who reads API documentation comfortably. The second is to look at other tools: the same app on Make exposes its own set of modules, and the gap between platforms changes from one app to the next. Either way, check the list before you promise a workflow to your team.
07Zapier, Make or n8n for Reclaim AI?
It comes down to three criteria rather than a winner. On Zapier you get Create Task and a raw request, with a free plan limited to two-step Zaps, which suits one simple feed into your calendar. Make has its own page for this app on our site, with its own list of what it can do. Compare three things: the operations each platform offers for Reclaim AI, how each one bills a run, and who on your team will maintain the flow once it is live.
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