Mavenlink Alternatives

Productive is a professional services automation (PSA) platform built for agencies: projects, time tracking, resource planning, budgets, invoicing and profitability reports in one tool. It is the closest match to what Mavenlink covered before it became Kantata, at a size and price a smaller firm can read on the pricing page. Essential costs $10 per user a month billed yearly, or $12 billed monthly. Professional costs $25 per user a month billed yearly, or $29 billed monthly, and adds rate cards, advanced reports, billable time approvals and the invoicing integrations. Ultimate is priced on request. All plans require at least 3 seats, and there is a 14-day free trial with no credit card required.

One detail changes the budget: the invoicing integrations, which send invoices to Xero, QuickBooks Online, Exact, e-conomic, Fortnox or Twinfield and sync payments back, are listed under Professional, so a firm that wants its accounting connected should budget $25 a seat, not $10. Paying by wire transfer also needs an annual plan of at least 10 seats.

Against Mavenlink, the difference starts before you sign: Kantata does not publish prices and tailors each plan through a sales conversation, while a 10-person team can compute Productive Professional at $250 a month on yearly billing before booking a demo. Productive's limits show at the top of the market: it is not built on Salesforce like Kantata SX, and firms with thousands of consultants across many legal entities will find Kantata's financial depth hard to match. For a wider field, our PSA software for agencies ranking compares Productive with the rest of the category, and our Productive alternatives guide shows why some teams later leave it.

Runn is resource management software: it shows each person's capacity, availability and bookings against projects, and forecasts demand, utilization and project financials. It does not try to be a full PSA with invoicing. Lite costs $7 per resource seat a month and Standard $11, both billed yearly ($9 and $13 billed monthly); at 50 resources on yearly billing, that is $350 or $550 a month. Advanced is priced through sales. There is a 30-day free trial of Standard, with no credit card required.

Two limits the price cards do not show: plans start at 20 resource seats, so Lite costs at least $140 a month on yearly billing, and only Standard can be bought on your own; for Lite or Advanced you go through Runn's team. Timesheets are a Standard feature, not a Lite one, so a firm that wants actuals against plan should compare at $11.

The unit to understand is the resource seat: Runn bills for the people you schedule, not for the people who log in. A 50-person consultancy pays for 50 resources whether 3 planners or 30 managers use the tool. Against Mavenlink, that makes resourcing cheap to separate from the rest: many firms keep invoicing in their accounting software and use Runn for the part of Mavenlink they actually opened every day. What you lose is time-to-invoice in one system, which Productive or BigTime keep. Our resource planning software ranking puts Runn next to the other schedulers.

Teamwork.com is project management built for client work: projects organized by client, time tracking, budgets, workload and capacity, with task, list, board, Gantt and table views. The Free plan manages up to 5 projects with 5 users. Basics costs $9.99 per user a month billed yearly, with 3 users minimum; Accelerate costs $24.99 per user a month billed yearly, with 5 users minimum, and adds workload planning, time budgets and retainers, invoices created from logged time and the QuickBooks and Xero integrations. Optimize and Enterprise are priced through sales. Paid plans have a 14-day free trial with no credit card required.

Read the prices as yearly: annual billing is shown first and saves 29%, so monthly billing costs more per seat. Against Mavenlink, Teamwork.com trades financial depth for speed of adoption: it is easier to roll out to a whole agency, and a team can start on the free plan before committing. The plan matters more than the logo here: Basics has no timesheets and no invoicing, and profit by project or client, multi-currency budgets and the Salesforce connector start at Optimize, which is sold through a demo. If you are leaving Teamwork.com later, our Teamwork.com alternatives guide covers the exit.

Rocketlane is a professional services platform focused on customer onboarding and implementation: project plans shared with the client in a branded portal, time tracking and timesheets on Standard, then resource management and services financials (rate cards, budgets, invoicing, revenue recognition) on Premium. It suits the SaaS and IT services teams that used Mavenlink to run implementation projects for their customers. The Standard plan costs $49 per team member a month billed annually, with a minimum of 5 team members; Premium costs $69 per team member a month billed annually, also with a minimum of 5. Higher tiers go through sales. There is a 14-day free trial.

Do the math with the minimum: 5 team members on Standard cost at least $245 a month, or $2,940 a year, even if only 3 people use it. A Mavenlink user who needs resourcing and invoicing should price Premium: 5 members at $69 is $345 a month, or $4,140 a year, and implementation packages are charged on top of every plan. Against Mavenlink, Rocketlane is built around the customer: the client sees progress, tasks and documents in its own portal. It is less suited to an agency that bills creative work by the hour.

BigTime is a PSA built around billable time: every plan includes time tracking, invoicing, expense management and payments, with a QuickBooks integration. Essentials starts at $20 per user a month and is aimed at small, fast-growing teams. Advanced, for scaling mid-sized organizations, adds multi-currency expense management, a custom reporting center, project templates and custom invoice templates. Premier, for firms with international customers, adds multi-currency invoicing, custom cost and rate management, project budgeting and multi-level approvals. Advanced and Premier prices come through a demo.

Against Mavenlink, BigTime is the pick when the money side is what you used most: time entries flow to invoices without an export. Resourcing is the catch: BigTime Resource Management and BigTime Quotes are separate modules you add as you grow, so a firm that scheduled people in Mavenlink pays for a module on top of its plan. And only the entry price is public, so Advanced, Premier and the modules are still a sales conversation.

Scoro is a work management and PSA suite that covers the cycle from quote to invoice: CRM and quotes, projects, time tracking, resource planning, billing and financial reporting. You build your plan from apps: combinations start from $17 per user a month (Time-billing: time tracking and invoicing), Projects & Resources and Quote to Cash cost $29, and End-to-end, with advanced work and financials, costs $57 per user a month. The minimum number of user seats for all combinations is 5, and annual billing takes 13 to 17% off. There is a free 14-day trial with no credit card required.

Watch the minimum: a 3-person consultancy still pays for 5 seats, so the cheapest combination costs at least $85 a month. Against Mavenlink, Scoro covers the same breadth, with CRM and quotes in its own apps and a price you can read. The price of breadth is setup: eight core apps and more than 35 add-ons and integrations, some charged per user, and free self-onboarding only for teams of up to 15 people; a larger team needs one of Scoro's onboarding packages.