Teamwork.com alternatives: where to go and how to move without losing a thing
Seven destinations in depth, one per reason to leave, and an eight-step migration plan.
Short answer: ClickUp if you want more flexibility for less money, ActiveCollab if you run an agency that bills by the hour, Asana if your team wants something clear with zero training, monday.com for non-technical teams, Basecamp or ProofHub if you'd rather pay a flat fee than a per-seat price, and Wrike for heavy portfolio planning. One thing to know before you pick: none of these tools imports Teamwork directly. Everything goes through CSV files, and your time logs, budgets and project templates are the hard part to get out. We compared all seven destinations and their import paths in 2026.
The ranking is editorial: a sponsored spot is always labeled on its card, and no affiliate link changes a score.
Why teams leave Teamwork.com, and what keeps them stuck
Let's be fair: Teamwork is a capable tool, and plenty of agencies moved to it from Asana or Basecamp for its time tracking and client features. People leave for other reasons: how you pay, features locked behind higher tiers, a weak mobile app, and an exit that's harder than it looks. These are the seven reasons that come up most.
Seat minimums and prepaid annual plans
Basics costs $9.99 per user per month and Accelerate $24.99, billed annually. But Basics requires at least 3 users and Accelerate at least 5. A two-person shop pays for three seats. A team of three that wants Accelerate pays for five: about $125 a month instead of $75. Annual plans are prepaid; the pricing page also offers monthly billing, and says annual billing saves about 29%.
No refund once you've paid for the year
This is the sharpest complaint in negative reviews. Teams that paid annually and wanted out mid-term didn't get money back, and several say annual billing wasn't really optional for them. The practical takeaway: the best time to leave Teamwork is a few weeks before renewal, not the day you get fed up.
Features gated by tier
Free covers up to 5 projects and 5 users with 100 MB of storage. Basics caps you at 300 projects, Accelerate at 600; unlimited projects need Optimize or Enterprise, both quote-only. For an agency that opens a project per client per engagement, 300 fills up fast. Users call the way features are split across tiers incoherent, and it's often what kicks off the search for an alternative.
Bigger AI jobs move to credits
Teamwork's AI is bundled in for an introductory period. Teamwork says usage-based AI credits arrive in late 2026: one credit will be $0.01, and each plan will get a monthly allowance (1,000 on Basics, 2,500 on Accelerate, 7,500 on Optimize and Enterprise). The pool is shared across the whole account and doesn't roll over. When it runs dry, only the jobs you hand to AI (Ask AI, agents, Join my meeting, Jack) pause until the allowance resets; the AI built into tasks and projects stays free and keeps working. Your plan price doesn't change and credits are prepaid, so nothing is billed without your say-so, but a heavy Ask AI or agent user can run the allowance dry and need top-ups.
A mobile app that lags behind
The iPhone app sits at 2.3 out of 5 on the UK App Store, from 13 ratings. According to some reviews, it feels half-finished, say notifications for new tasks and comments don't show up, and find it hard to navigate. If your people work in the field, this matters more than anything on desktop, where the product rates much better.
Rigid structure, uneven interface
Agency owners describe a fairly rigid way of setting up projects, an interface that isn't consistent from screen to screen, and, according to some reviews, maintenance windows that take the platform offline for hours. Other reviews mention a real learning curve, slowdowns, and a tool that's simply too much for a small team that just wants to track tasks.
Support that disappoints some customers
Support reviews are split. Some customers describe a first reply and then silence. According to some reviews on Trustpilot, Teamwork sits at 3.1 out of 5 across 70 reviews, with 23% one-star ratings and 54% five-star. In other words, the experience varies a lot from team to team.
You're leaving because… go to…
The right Teamwork alternative depends on what's pushing you out. Usually only one row applies. Each card links to the full profile below.
What about Smartsheet, Trello, Zoho Projects, Freedcamp, Productive.io or Scoro? We looked at them and left them out of this ranking. Trello is a board tool with no built-in time tracking on its plans: too light if you're leaving Teamwork over your hours. Smartsheet organizes work in rows and columns, a spreadsheet logic that feels foreign to a team used to task lists. Zoho Projects keeps timesheets for paid plans and lists no Teamwork import on its pricing page; it makes most sense if you already live in Zoho. Freedcamp keeps a free plan with no cap on users or projects, time tracking on every plan, and paid plans from $1.49 per user billed annually: a solid fallback for a small team, but lighter than Teamwork for an agency. Productive.io and Scoro target agencies and service firms, with budgets, quotes and invoicing: they're agency management suites more than project tools, and Scoro requires 5 users minimum. If that's what you need, weigh them against ActiveCollab and see our agency PSA software ranking.
Time, budgets and invoicing in one place, unlimited free client seats.
You want more flexibility for lessClickUpBusiness at $17 vs $24.99 for Accelerate, and a free plan with unlimited members.
Your team finds Teamwork too heavyAsana or monday.comBoth are easy for non-technical teams to pick up.
You're tired of paying per seatBasecamp or ProofHubA flat monthly fee, unlimited users on their top plans.
You run big schedules with dependenciesWrikeBuilt for project portfolios, from $10 per user.
You're a team of two or threeBasecamp Freelancer$29 a month for 5 users, no seat minimum to pay for.
Teamwork alternatives, one by one
For each tool: why move to it, who it's for, its main limit, how to migrate from Teamwork, and what it costs. Prices are list prices in 2026, before tax, billed annually unless noted. Scores come from our full reviews where we've published one.
ClickUp: more flexibility, lower bill
Best all-round replacementWhy move to ClickUp. ClickUp covers nearly everything Teamwork does (tasks, subtasks, Gantt, time tracking, dashboards, docs) and gives you far more freedom in how you structure the work. Where Teamwork imposes its project layout, ClickUp lets you stack spaces, folders and lists however you like. And the bill drops: Business is $17 per user per month billed annually, against $24.99 for Accelerate, with no five-seat minimum.
Who it's for. Teams of 5 to 100 that want one tool for projects, docs and time, and are willing to spend a few days setting it up.
Who it's not for. A team that left Teamwork because it was too much. ClickUp is even more.
Its limit. The number of settings is overwhelming at first. The free plan (unlimited members) only keeps 60 MB of storage, 5 spaces and 100 automation actions a month: it's a sandbox, not a production tool. Core is $9 per user per month, billed yearly.
How to migrate. There's no one-click Teamwork importer. The path: export your tasks to CSV, then use ClickUp's CSV import. Tip: build your statuses and custom fields in ClickUp first so every CSV column has somewhere to land. More in our full ClickUp review and the ClickUp pricing breakdown.
- Labs score
- 4.2 / 5
- Paid
- Core $9, Business $17
- Best for
- teams wanting all-in-one
- Limit
- long setup
ActiveCollab: built for agencies that invoice
Closest to TeamworkWhy move to ActiveCollab. If you picked Teamwork for time tracking and client billing, ActiveCollab is the nearest match: time, budgets and invoices live in the same tool. And client seats are free and unlimited on every plan, which matters when you invite dozens of client contacts for approvals.
Who it's for. Agencies and studios of 3 to 30 people that bill by the hour and want to keep that link without paying for a separate invoicing tool.
Who it's not for. Internal teams with no clients to bill. They'd pay for features they never touch.
Its limit. No free plan, just a 14-day trial. Plus is $12.50 a month billed annually ($15 monthly), flat for up to 3 members; Pro is $10 per user ($11 monthly); Pro+ is $15 ($17 monthly). Watch out: built-in invoicing, project budgets and profitability are Pro+ only; Plus and Pro keep time tracking but don't invoice.
How to migrate. ActiveCollab offers importers for Asana, Trello and Wrike, but Teamwork isn't on the list. Rebuild your live projects from your CSV task export, and re-enter budgets and unbilled hours separately: those are exactly the records Teamwork doesn't let out easily (see the migration plan below).
- Free
- none, 14-day trial
- Paid
- Pro+ $15 (invoicing)
- Best for
- hourly-billing agencies
- Limit
- no Teamwork importer
Asana: clarity first
Easiest to roll outWhy move to Asana. If your team finds Teamwork heavy, Asana is the opposite: a task list, a board, a timeline, and almost nothing to explain. People use it without training, which counts when you switch tools mid-year and nobody wants to relearn.
Who it's for. Marketing, product and ops teams that want to see who does what by when, without client billing in the tool.
Who it's not for. Agencies that bill time. You lose the direct link between hours, budgets and invoices you had in Teamwork.
Its limit. Price climbs fast: Starter is $10.99 per user per month annually ($13.49 monthly), Advanced $24.99 ($30.49 monthly). The free Personal plan stops at 2 users, which is only good for a trial run.
How to migrate. Asana's official answer to "how do I come from Teamwork" has two steps: export Teamwork to CSV, then run Asana's CSV importer. A Teamwork project becomes an Asana project, a task list becomes a section. Our Asana alternatives guide shows the other side, useful to know what you won't be able to take out later.
- Free
- Personal, 2 users
- Paid
- Starter $10.99
- Best for
- non-technical teams
- Limit
- no client billing
monday.com: boards everyone understands
Most visualWhy move to monday.com. monday turns each project into a colorful board with the columns you choose: status, owner, due date, budget. Sales, HR and marketing teams get it right away. You leave Teamwork's "project, task list, task" model for boards that bend to any department.
Who it's for. Companies where several departments, not just the project team, need to follow progress.
Who it's not for. A team of two: plans are sold from 3 seats, same as Teamwork.
Its limit. Free stops at 2 seats and 3 boards. Paid plans cost $9 (Basic), $12 (Standard) and $19 (Pro) per seat per month billed annually, and the useful pieces (timeline, automations) start at Standard.
How to migrate. We found no Teamwork importer at monday. You go through a CSV or Excel export of your tasks, imported board by board. Plan one board per major project, not one per task. Our full monday.com review covers the limits plan by plan.
- Labs score
- 4.0 / 5
- Paid
- Basic $9, Standard $12
- Best for
- business teams
- Limit
- 3-seat minimum
Basecamp: a flat fee instead of per-head pricing
Best-known flat feeWhy move to Basecamp. Basecamp doesn't count seats the same way. Freelancer is $29 a month for 5 users and 3 active projects, Pro $79 for 10 users and 8 projects, Pro Plus $99 for 15 users and 12 projects. Beyond that, Pro Unlimited is $199 a month billed annually ($329 monthly) with unlimited users and projects. For a team of 20, that's under $10 a head, no minimum.
Who it's for. Teams that work a lot with outside clients or partners and want a calm tool: messages, to-dos, docs, schedule.
Who it's not for. Teams that need detailed Gantt charts, dependencies or budget tracking. Basecamp stays deliberately simple. Time tracking only starts on Pro Plus ($99 a month), not on Freelancer or Pro.
Its limit. The small plans cap active projects (3, 8 or 12). An agency with 15 live engagements has to jump straight to Pro Unlimited. Free keeps one project, 3 users and 1 GB.
How to migrate. Basecamp doesn't advertise a Teamwork importer. Expect a manual move: recreate live projects, paste in your task lists, and leave finished projects in your archive. It's a good excuse to move only what's still alive.
- Free
- 1 project, 3 users
- Paid
- Freelancer $29/mo
- Best for
- teams with guest clients
- Limit
- active projects capped
ProofHub: unlimited users for a fixed price
All-inclusive flat feeWhy move to ProofHub. ProofHub takes the flat-fee idea further: price never depends on user count. Essential is $45 a month billed annually ($50 monthly) with 40 projects and 15 GB. Ultimate Control is $135 a month annually ($150 monthly), with an intro offer: $89 a month for the first three months on annual billing, or $99 then $150 on monthly. A 15-person team on Teamwork Accelerate (about $375 a month) pays $45 on Essential, an eighth of the bill. ProofHub also has its own time tracking.
Who it's for. Fast-growing teams, or teams that invite lots of people occasionally and don't want to think about the cost of each invite.
Who it's not for. A team of three. At $45 a month, Basecamp Freelancer or ClickUp Core come out cheaper.
Its limit. No free plan. And Essential caps you at 40 projects, which an agency with one project per client fills quickly.
How to migrate. ProofHub doesn't advertise a Teamwork importer. As with Basecamp, rebuild active projects one by one from your CSV task export, and use the trial to check whether 40 projects is enough.
- Free
- none
- Paid
- Essential $45/mo
- Best for
- large teams
- Limit
- 40 projects on Essential
Wrike: for running big schedules
Strongest on portfoliosWhy move to Wrike. Wrike is built for organizations running dozens of projects in parallel, with dependencies, workloads and approvals. If you left Teamwork because planning felt shallow, look here.
Who it's for. PMOs, enterprise marketing teams, departments coordinating several teams.
Who it's not for. A small team that wants to move fast: onboarding is long and the entry price hides limits.
Its limit. Team is $10 per user per month for 2 to 15 users; Business $25 for 5 to 200 users, annual billing only. Up to 30 seats, they're sold in packs of 5: a team of 7 pays for 10. The free plan opens without a card, but it's too thin for a team in production. It's one of the reasons for our 3.4 score.
How to migrate. Wrike doesn't document a Teamwork import. Go through a CSV task export and a spreadsheet import. The irony: Teamwork's importer reads Wrike just fine, but only in the other direction. Our full Wrike review covers the plans in detail.
- Labs score
- 3.4 / 5
- Paid
- Team $10, Business $25
- Best for
- project portfolios
- Limit
- Business annual only
7 Teamwork alternatives side by side
Our default picks: ClickUp to replace Teamwork feature for feature, ActiveCollab if you bill hours, Basecamp or ProofHub to escape per-seat pricing. For a sense of scale, take a 10-person team on annual billing: Teamwork Accelerate runs about $250 a month, ClickUp Business $170, Asana Starter about $110, ActiveCollab Pro+ $150 (invoicing and budgets start on Pro+; Pro at $100 tracks time but doesn't invoice), Basecamp Pro $79 (10 users, 8 active projects, no time tracking; Pro Plus at $99 includes it, Pro Unlimited $199 beyond that), monday Basic $90 and ProofHub Essential $45. One row per tool: free plan and minimum on the left, entry price and migration path on the right.
| Free plan and minimum | Entry price and migration | |
|---|---|---|
| Teamwork.comStarting point | 5 projects, 5 users, 100 MB; 3-seat minimum on Basics, 5 on Accelerate | Basics $9.99, Accelerate $24.99 per user; imports other tools, not the reverse |
| ClickUpAll-in-one | Unlimited members, 60 MB, 100 automations a month | Core $9, Business $17 per user; CSV import |
| ActiveCollabAgencies | None, 14-day trial | Pro+ $15 per user to invoice (Pro $10, no invoicing); manual move |
| AsanaSimple | Personal, 2 users | Starter $10.99 per user ($13.49 monthly); CSV import |
| monday.comVisual | 2 seats, 3 boards; 3-seat minimum on paid | Basic $9, Standard $12 per seat; CSV or Excel import |
| BasecampFlat fee | 1 project, 3 users, 1 GB | Freelancer $29 a month (5 users), Pro $79 (10 users); time tracking on Pro Plus ($99); manual move |
| ProofHubUnlimited flat fee | None | Essential $45 a month, unlimited users, 40 projects; manual move |
| WrikeBig schedules | Free, no card | Team $10 (2 to 15 users), Business $25 annual only; CSV import |
Entry prices before tax, billed annually unless noted, subject to change. Always check against your real team size.
Migrating off Teamwork in eight steps
Order matters. Teamwork lets your tasks out easily, but not much else. Each step protects a piece of data that often gets lost on the way.
Line up your exit with your renewal date
Before anythingCheck when your annual plan ends. Prepaid annual plans aren't refunded, so start six to eight weeks before renewal. That gives you time to run both tools side by side without paying for another year.
On monthly billing the stakes are lower, but keep the same buffer: a migration rushed in a week costs more than one extra month.
- Recommended buffer
- 6 to 8 weeks
- Risk if rushed
- an extra year paid
List what's still alive
Day 1List live projects, project templates, custom fields, automations, forms, integrations and client users. Export your project list from Teamwork: it comes out with name, company, category, owner and last-updated date.
Then sort. Finished work stays archived; only what's live moves. On an account several years old, that often halves the job.
- Useful export
- project list
- Time
- half a day
Pull time logs and budgets out as reports
The hard partThis is the step everyone forgets. Time logs, budgets, project templates, forms and calendar events aren't available through Teamwork's API, so even third-party backup tools can't grab them.
To keep them, run time reports by task list and by project inside Teamwork and export them. Do it for every client you still bill, and at least for the current fiscal year.
- Not in the API
- time, budgets, templates
- Fix
- exported time reports
Keep a full backup, but don't migrate from it
Safety netTeamwork offers a full site export (Settings, then Export): a raw copy of its database in a ZIP file. It isn't an Excel file, and no tool can import it back. You get one per day.
Take it anyway and store it outside Teamwork. It's for the client who asks for history in two years, not for filling your new tool.
- Format
- raw database (ZIP)
- Limit
- one export a day
Build the structure in the new tool first
Before importBefore importing anything, create your statuses, custom fields and a standard project template in the destination. A CSV import drops each column into a field that already exists; if the field doesn't exist, the data ends up as plain text or disappears.
Decide the mapping too: a Teamwork task list becomes a list in ClickUp, a section in Asana, a group in monday.com.
- Create first
- statuses, fields, template
Export and import project by project
Cutover dayExport each live project's tasks to CSV and import them one project at a time. Start with a small test project, check assignees, due dates and subtasks, then keep going.
If you have hundreds of projects, automated migration services priced by record count exist. Ask for a trial on one project before paying: we found no verified feedback on a Teamwork migration done that way.
- Method
- CSV, project by project
- Test
- a small project first
Rebuild templates and automations by hand
Week 1Teamwork automations don't export. Rebuild them in the new tool, starting with the ones that save time every day (assignment, status changes, reminders). Recreate your project templates from your inventory notes.
Drop the ones nobody used. A migration is the only time that cleanup actually happens.
- Export available
- none
- Priority
- daily automations
Run both tools, then switch
Weeks 2 to 4For two to four weeks, new projects start in the new tool while old ones finish in Teamwork. Reconnect integrations (chat, calendar, invoicing) and tell client users where to log in now.
Cancel only after your last client invoice built from Teamwork data, and after a final check of your time exports.
- Overlap
- 2 to 4 weeks
- Cancel
- after the last invoice
Is your tool missing from this page? Email us: hello@hackceleration.com
What makes a Teamwork migration fail
Teamwork migrations rarely fail on tasks. They fail on everything around the tasks: time, money, clients and the subscription calendar.
Assuming the backup is enough
The full site export is a raw database nobody can import. Teams counting on it find out on cutover day that everything has to be redone as CSV. Do both: the backup for the archive, CSVs for the move.
Losing unbilled hours
Time logs don't come through the API or other tools' importers. An agency that migrates mid-month without exporting time reports loses the basis for its next invoice. Export them before you touch anything else.
Paying for a year you don't use
Annual plans are prepaid and non-refundable. A migration started three days before renewal usually ends with another year paid for nothing. Start six to eight weeks out.
Forgetting client users
Your clients log into Teamwork to approve, comment and follow along. Switch without telling them and they'll keep posting in a tool nobody watches. Send new access the week you cut over.
Comparing prices without counting seats
Teamwork enforces 3 or 5 seats, monday.com 3; Basecamp and ProofHub sell flat fees; ActiveCollab is flat up to 3 members and per user after that, with invoicing kept for Pro+. Compare on your real headcount, annual billing, plus AI costs if your team uses them. Our ranking of project management tools for agencies helps you decide.
Moving everything at once
Importing five years of finished projects clutters the new tool and adds weeks to the move. Bring only live projects; the rest lives in your backup and exports.
- Renewal date noted, migration started 6 to 8 weeks before
- Project list exported and sorted (live vs archived)
- Time reports and budgets exported for every billed client
- Full site backup stored outside Teamwork
- Statuses, fields and template built in the destination
- One test project imported and checked
- Automations and templates rebuilt
- Client users told, integrations reconnected
- Cancellation after the last Teamwork-based invoice
Teamwork.com alternatives: frequently asked questions
What is the best alternative to Teamwork.com?
For most teams, ClickUp: it covers the same ground (tasks, Gantt, time tracking) for $17 per user on Business, against $24.99 for Accelerate. If you're an agency that bills hours, ActiveCollab is closer to what you had. Our project management ranking covers the wider field.
What is the best Teamwork alternative for agencies?
ActiveCollab (Pro+ plan) if you want time, budgets and invoicing in one place with free client seats. ClickUp if you want more flexibility and bill from another tool. If time tracking is the core of it, our Harvest alternatives guide rounds out the picture.
Is there a free alternative to Teamwork?
ClickUp Free, if you have more than 5 people: members are unlimited, but storage stops at 60 MB. For 3 people and a single project, Basecamp Free is enough. ProofHub and ActiveCollab have no free plan.
Is Teamwork.com free?
Partly. The Free plan covers up to 5 projects and 5 users with 100 MB of storage and 100 automations. Paid plans then require 3 users minimum (Basics) or 5 (Accelerate). There's a 14-day trial of paid plans with no credit card.
How do I export data from Teamwork?
You need three exports, not one. The project list and task CSVs are for the migration. Time reports keep your hours. The full site export (Settings, then Export) is only a raw backup that can't be re-imported, limited to one a day.
Can ClickUp or Asana import Teamwork in one click?
No. Teamwork's one-click importer only works inbound: from Wrike, Asana, Basecamp, ClickUp, Trello or monday.com into Teamwork. To leave, ClickUp and Asana both use CSV import.
Which Teamwork alternatives include time tracking and billing?
ActiveCollab bundles time, budgets and invoices on its Pro+ plan ($15 per user); Pro tracks time without invoicing. ClickUp tracks time natively but isn't an invoicing tool. Basecamp only tracks time from Pro Plus ($99 a month). Asana and ProofHub are lighter on billing, so you'd pair them with a separate invoicing app.
What will Teamwork AI credits cost?
Teamwork says usage-based AI credits arrive in late 2026. One credit will be $0.01. Each plan will get a shared monthly allowance: 1,000 credits on Basics ($10 worth), 2,500 on Accelerate, 7,500 on Optimize and Enterprise. Credits don't roll over, and once they're gone, only the features that use credits (Ask AI, agents) pause until the allowance resets or a top-up; the built-in AI keeps working and the plan price doesn't change.
ClickUp or monday.com to replace Teamwork?
ClickUp if you want to keep time tracking and a rich structure; monday.com if several non-technical departments need to follow work on simple boards. Our ClickUp vs monday.com comparison goes deeper.
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