What is the best client portal software for agencies in 2026?

If you read an older roundup that recommends Copilot, you are reading about Assembly: the product was renamed, and many comparisons still carry the old name and the old prices. In our view it is the most polished portal in this comparison. The model is easy to grasp: one branded space per client, growing with your client list.

The pricing has two meters: people on your team and active contacts on the client side. Free covers 1 user and 5 active contacts. Starter costs $29 a month billed yearly or $49 month to month, still 1 user, 50 active contacts and no custom domain. To use your own domain and remove the Assembly badge you need Professional (3 users, 500 contacts); Advanced moves to 5 users and unlimited contacts. Professional is $99 a month billed yearly, Advanced $499, and Enterprise starts at $2,000 a month.

Two complaints come back from agencies: the jump from Starter to Professional ($29 to $99 a month billed yearly) once you pass 50 contacts or one user, and the vendor badge that stays visible on Starter. Remember that a contact is not a client: a client company with three people logging in counts as three.

ManyRequests is built for the agency that sells retainers or fixed-price services. Your client opens the portal, fills in a request form, and the request lands in a queue your team works through. Updates, comments and the final file all live inside the request. It is the model of the unlimited design or development subscription billed every month.

What matters for an agency: clients are unlimited on every plan, so only your internal seats count. Core is $39 a month month to month with 2 seats and $10 per extra seat. Pro is $99 a month with 5 seats and $14 per extra seat. Scale gives unlimited seats and is billed yearly. The pricing page pushes an annual discount framed as a limited-time offer, so treat the monthly price as your baseline and the discount as a bonus if it is still there when you sign. A white-labeled portal and a custom domain with your colors and CSS are included from Core; only the 'Powered by' mention is removed on Scale alone.

Reviews are still few and mostly positive. The complaints are about storage and features kept for higher plans. There is no Gantt chart, so it is not a tool for long, milestone-heavy projects.

HoneyBook is the business-side choice in this ranking: the client portal is included from Starter, the cheapest plan, and clients pay you through the platform by card or bank transfer. For a small agency whose main pain is chasing payments, that covers a lot, at an entry price lower than most tools here.

Starter costs $29 a month, Essentials $49 (up to 2 team members) and Premium $109 (unlimited team members), all billed yearly. Starter lists no team members, so an agency of three lands on Premium. Card fees start at 2.7% + 10¢ and bank transfers (ACH) cost 1.5%, which adds up on large invoices: push ACH for retainers. HoneyBook is only available to businesses in the US, Canada, the UK and Australia, which is why it does not appear in our French and Spanish rankings.

It is not a request queue and not a reporting portal. Agencies that run a steady flow of small tasks will find ManyRequests a better fit, and marketing agencies will still need a reporting tool next to it.

Plutio is an all-in-one built for small teams, with the client portal included. For a two or three person agency juggling four tools today, it is often the shortest path to a single place where clients approve, sign and pay.

Watch the client meter. Core, at $19 a month, allows only 9 active clients: an agency with about thirty recurring clients goes straight to Pro, $49 a month or $490 a year, which unlocks unlimited active clients. Max costs $199 a month. White label is not included on Core or Pro: it adds $9 a month and comes with Max. An agency that wants its brand everywhere therefore pays $58 a month on Pro.

The trial lasts 7 days without a card and is limited to 3 active clients, so line up your pilot client before you start or you will spend half the trial on setup. Because it does a lot, it takes time to learn.

AgencyAnalytics is not a project portal, it is a reporting portal. Your client logs into a dashboard under your brand that pulls together their SEO, ads and social numbers. The vendor highlights built-in messaging and task management, but there is no request queue and no invoicing. For a marketing agency it is still often the screen clients open most, because it answers their real question: is this working?

Pricing is per client: $20 per client per month, billed annually. That is the annual price, 20% cheaper: month to month with no commitment, plan on $25 per client. Logo, colors and a custom domain are included. Above 25 clients the rate drops on a sliding scale through the sales team. At 30 clients the list price reaches $600 a month before any negotiation, which makes it the most expensive tool here as your roster grows. Our full review also notes a per-client price increase that hit existing customers.

Onboarding is fast, its best score. Value for money is its weakest, because of that per-client meter.

Kitchen is a simple client portal that clients understand without training. Agencies that use it describe it as simple but very complete, which is rare in a category where many tools do too much.

Free covers up to 2 internal users, without white label or a custom domain: it is for trying, not for showing clients a portal under your name. Agency White Label is $29 per internal user per month, with white label, custom domain and a 14-day trial. The price follows your team: $87 a month for three people, $290 for ten.

The real twist is the lifetime licenses: $299 once for 5 users, $599 once for unlimited users. For a team of three that keeps the tool more than four months, the 5-user license beats the subscription. The trade-off: it aims for simplicity rather than the reach of an all-in-one like Plutio or SuiteDash, and published reviews are still few.

SuiteDash is the only tool here whose price moves with neither your team nor your clients: clients and staff are unlimited on every plan. START is $19 a month, THRIVE $49, PINNACLE $99. What changes between plans is features and storage: 100 GB, 500 GB, then 2 TB, plus 250 GB for $5 a month. A prepaid license also exists, from $2,240 to $6,840 depending on the plan, paid once.

It is a very broad all-in-one. For an agency with 10 people and 200 clients, it is the lowest bill in this comparison, between $19 and $99 a month. The trade-off is well known: the learning curve is steep, it takes time to get everything working, and some users report slow loading. Feedback on white labeling, on the other hand, is very good.

Our advice: use the 14-day PINNACLE trial to build one full client journey end to end, then pick the plan you really need.

Agency Handy targets agencies that sell packaged services, from 10 to 30 people. Its pricing works in team tiers, which keeps it readable for a growing agency.

Freelancer is $29 a month for 1 user, unlimited clients, no custom domain. Team Starter is $99 a month for 10 users, with your own domain. Business Pro is $199 a month for 30 users. The page also shows yearly prices, but without clearly saying which plan they belong to, so we do not quote them: ask.

With three people you already pay for Team Starter, $99 a month, since Freelancer has a single user. At ten people the same plan still works, which makes it a strong option next to ManyRequests ($169 a month for ten on Pro). The vendor is less known and reviews are scarce: run the 7-day trial with a real client.