Asana alternatives: where to go and how to switch without losing anything
Ten destinations, one per reason to leave, and an eight-step migration plan.
The short answer: ClickUp if you want everything Asana does for less, Notion if your team already lives in docs, Trello for a simple free board up to 10 people, monday for non-technical teams, Wrike for heavy scheduling, Jira for a software team, Basecamp if you want flat plans (unlimited users past 15 people), and Stackfield or OpenProject if your data has to stay in Europe. One thing to know first: Asana's CSV export keeps no comments and no attachments, and your automation rules don't leave with any export. We compared all ten destinations and their importers in 2026.
Rankings are editorial: a sponsored spot is always labeled on its card, and no affiliate link changes a score.
Why teams are leaving Asana, and why it hurts
Asana is still a solid project management tool: clean views, unlimited automation rules from the first paid plan, free guests. People rarely leave over features. They leave over price, over how seats are counted, and over a free plan that shrank.
A free plan cut down to 2 people
The Personal plan is free for up to 2 users, with unlimited tasks and projects. Teams of 3 to 10 who relied on the old free tier got an in-app notice: more than 2 collaborators on a project now needs a paid plan. In 2026, teams of five posted on the official forum that they had lost access to their own tasks.
Seats sold in bundles
The smallest paid subscription has 2 seats. After that, Asana sells tiers: 2, 3, 4, 5 seats, then steps of 5 up to 30 and steps of 10 up to 100. Your sixth teammate makes you pay for 10 seats. Asana confirmed on its forum that there is no per-seat licensing.
The numbers add up fast
Starter costs $10.99 per user per month billed annually ($13.49 monthly), Advanced $24.99 ($30.49). With the seat tiers, a team of six on Starter pays for 10 seats: about $110 a month on annual billing, for six people.
Portfolio views locked behind Advanced
Starter already includes Timeline, Gantt and dependencies. But portfolios, goals, workload and time tracking only come with Advanced. An agency that wants to see every client project in one place pays more than double.
AI on a drip
On Starter, the AI assistant gives 5 requests per user per month, capped at 50 for the whole account. AI Studio runs on monthly credits (50,000 on Starter, 75,000 on Advanced) that don't roll over. When they hit zero, every AI rule stops. One team described burning through 4 million credits in a single month.
Leaving costs more than you think
Project export to CSV or JSON works on every plan, but CSV drops comments and attachments. Automation rules don't export at all. A full organization export is limited to Enterprise+ service accounts. That's why the migration below has eight steps.
You're leaving because… go to…
The right Asana alternative depends on what's pushing you out. Usually only one line really applies.
Trello stays free for 10 collaborators per workspace, Jira for up to 10 users.
You want Asana's features for lessClickUpTasks, docs, goals and automations in one tool, with a native Asana importer.
Your team runs on docs and wikisNotionIts Asana importer brings tasks, subtasks, dependencies and due dates, on every plan.
Your teams aren't technicalmondayThe easiest to pick up, with an Asana import that stays synced.
Seat tiers make you pay for ghostsBasecampFlat monthly plans, and past 15 people a single $199 a month plan, whatever your headcount.
Your data has to stay in EuropeStackfield or OpenProjectStackfield hosts in Germany, OpenProject can run on your own server for free.
Asana alternatives, tool by tool
For each tool: why move there, who it's for, its limit, how to migrate from Asana, and its price. Scores come from our reviews when the tool has one.
ClickUp: all of Asana, wider and cheaper
The direct replacementWhy move to ClickUp. It covers the most ground: lists, boards, Gantt, docs, goals, dashboards and automations in one place. Where Asana keeps portfolios and time tracking for Advanced, ClickUp puts them lower down. Our ClickUp review scores it 4.2 out of 5, with 4.5 for value and features.
Who it's for. Agencies and companies of 5 to 50 people who want projects, docs and client tracking in one tool.
Who it's not for. A team that picked Asana because it felt calm. ClickUp has so many options it can feel like a cockpit; its ease-of-use score is 3.5 out of 5.
Its limit. A half-finished setup is messier than the Asana you left. Block half a day to define spaces, statuses and fields before inviting anyone.
How to migrate. ClickUp has a native Asana importer. Watch what doesn't come across: @mentions, tasks with no project, deeply nested subtasks, recurring tasks and private tasks. Attachments import if you ask for them. For custom fields, use the spreadsheet import.
- Labs score
- 4.2 / 5
- Paid
- Unlimited $7 annual ($10 monthly)
- Best for
- agencies, 5 to 50 people
- Limit
- long to set up
Notion: when your projects live inside your docs
The most flexibleWhy move to Notion. If your team writes a lot (briefs, meeting notes, processes), Notion puts tasks right next to the docs. A projects database links to a wiki, a light CRM or a content calendar. Our Notion review gives it 4.2 out of 5.
Who it's for. Teams of 2 to 30 who want one workspace and enjoy building their own views.
Who it's not for. A project manager who needs workload, hard dependencies and ready-made reports. Notion is something you build, not something you unbox.
Its limit. The free plan limits blocks as soon as several members join, caps files at 5 MB and keeps 7 days of history. A real team upgrades quickly: Plus is €11.50 per user per month, Business €23.50.
How to migrate. The clearest importer of the lot: any member on any plan can use it. It brings projects, tasks, sections, subtasks, dependencies, assignees, due dates, descriptions and some fields. It skips comments, attachments, automations and permissions, tops out around 14,000 tasks, handles one workspace at a time and doesn't sync. Run it on switch day.
- Labs score
- 4.2 / 5
- Paid
- Plus €11.50, Business €23.50
- Best for
- teams that document
- Limit
- comments not imported
monday: the easiest pick for non-technical teams
The easiestWhy move to monday. Its colorful boards make sense within minutes. Marketing, sales and HR teams who found Asana busy settle in fast. Our monday review scores it 4.0 out of 5 and 4.6 for ease of use, the best on this page.
Who it's for. Business teams tracking requests, campaigns or hiring who want to see progress at a glance.
Who it's not for. Anyone on a tight budget: value scores 2.8 out of 5 in our review, the lowest here.
Its limit. Plans start at 3 users and monthly billing isn't discounted. Basic is €9 per seat, Standard €12, and Standard caps automations at 250 a month, which a few rules firing on every task will burn through.
How to migrate. The Asana import sits under "Import data". Imported boards can stay synced with Asana, handy for running both tools side by side for a week or two.
- Labs score
- 4.0 / 5
- Paid
- Basic €9, Standard €12
- Best for
- business teams
- Limit
- 3-seat minimum
Trello: the simple board, free up to 10
Best free optionWhy move to Trello. If you mostly used Asana's board view, Trello does the same thing, simpler. Its free plan takes 10 collaborators and 10 boards per workspace, with 250 automation runs a month: the widest safety net for a small team pushed off Asana's free tier.
Who it's for. Teams of 3 to 10 tracking work in columns (to do, doing, done) with no need for Gantt.
Who it's not for. Projects with dependencies, milestones and workload. Trello stays a board.
Its limit. Files cap at 10 MB on free. Standard is $5 per user per month billed annually ($6 monthly), Premium $10 ($12.50) to get timeline and extra views.
How to migrate. Trello has no Asana importer. For a small team, rebuild boards from Asana's CSV export: one list per section, one card per task. Past a few hundred tasks, use an automation tool.
- Free
- 10 collaborators per workspace
- Paid
- Standard $5 annual
- Best for
- small teams, kanban
- Limit
- no Asana importer
Wrike: for heavy, dependency-packed schedules
Strongest on planningWhy move to Wrike. Wrike is built for projects with lots of dependencies, several teams and clients who expect reporting. Our Wrike review scores its features 4.4 out of 5, but 3.4 overall.
Who it's for. Agencies and marketing departments of 15 to 200 people running tight schedules and deliverable approvals.
Who it's not for. A small team that wants speed: ease of use scores 2.6 out of 5, the lowest on this page.
Its limit. Team is $10 per user per month for 2 to 15 users; Business is $25 for 5 to 200. Wrike also sells seats in packs of 5 up to 30, so Asana's tier trap exists here too.
How to migrate. Start from Asana's CSV or JSON export, project by project, and rebuild dependencies and milestones in Wrike before inviting the team. Ask sales for migration help if you go for Business.
- Labs score
- 3.4 / 5
- Paid
- Team $10, Business $25
- Best for
- agencies, tight schedules
- Limit
- steep learning curve
Jira: if your team ships software
For developersWhy move to Jira. If your Asana projects are really sprints, tickets and bugs, Jira is built for that: agile boards, backlog, releases, links to code. Its free plan covers up to 10 users.
Who it's for. Product and engineering teams of 3 to 100.
Who it's not for. A marketing team or a creative agency: Jira speaks developer on every screen.
Its limit. Prices went up in 2026: Standard is now $9.70 per user per month and Premium $19.60 (1 to 100 users).
How to migrate. Jira has a native Asana importer, admins only. Tick the option to import members, or comment authors arrive as "Anonymous" and you lose who said what. Attachments are another box to tick.
- Free
- up to 10 users
- Paid
- Standard $9.70
- Best for
- product and dev teams
- Limit
- too technical outside dev
Teamwork.com: made for agencies that bill clients
For agenciesWhy move to Teamwork.com. It's built for teams that do client work: time tracking, project budgets, client access. It imports Asana projects in one click, and also Wrike, Basecamp, ClickUp, Trello and monday.
Who it's for. Agencies and consultancies of 5 to 50 who track time and profit per project.
Who it's not for. An internal team with no one to bill: you'd pay for features you never open.
Its limit. Free stops at 5 users and 5 projects. Basics is $9.99 per user per month billed annually with a 3-user minimum, Accelerate $24.99 with a 5-user minimum.
How to migrate. Run the one-click import on a test project, check assignees and due dates, then bring the rest. Rebuild automation rules separately: they never come over from Asana.
- Free
- 5 users, 5 projects
- Paid
- Basics $9.99 (3 min.)
- Best for
- agencies that bill
- Limit
- seat minimums
Basecamp: flat plans, unlimited past 15
The flat feeWhy move to Basecamp. It's the bluntest answer to Asana's seat tiers: Basecamp sells flat monthly plans in tiers: Freelancer at $29 a month (5 users, 3 projects), Pro at $79 (10 users, 8 projects), Pro Plus at $99 (15 users, 12 projects). Past 15 people, Pro Unlimited is $199 a month billed annually ($329 monthly), whatever your headcount.
Who it's for. Teams of more than 15 on Pro Unlimited, or small teams under 10 on Pro, with lots of guests or clients who want to-dos, a message board and docs per project.
Who it's not for. A team that wants custom fields, dashboards and hard numbers. Basecamp is simple on purpose.
Its limit. Plans below Pro Unlimited cap active projects (8 on Pro): an agency used to Asana's unlimited projects hits that fast. No classic Gantt and no fine-grained dependencies. Free is limited to one project, 1 GB and 3 users.
How to migrate. Create one Basecamp project per Asana project, paste in open tasks from the CSV export, and archive the rest. Only move what's still alive.
- Free
- 1 project, 3 users
- Paid
- Pro $79/month up to 10
- Best for
- teams with client guests
- Limit
- active projects capped
Stackfield: European hosting with compliance paperwork
Hosted in GermanyWhy move to Stackfield. It hosts in Germany, holds ISO 27001 and BSI C5, and bills in euros. For a team whose clients ask where their data sits, that's a cleaner answer than a US tool can give.
Who it's for. European companies, consultancies and regulated teams who want tasks, chat and files in one place.
Who it's not for. A team that wants a free plan or hundreds of integrations: there's no free tier, only a 14-day trial.
Its limit. Starter is €9 per user per month billed annually but caps at 10 users and 3 rooms. Business is €14, Premium €18, Enterprise €28, all excluding VAT.
How to migrate. Plan a rebuild from Asana's CSV export. Use the 14-day trial to move one real project, not an empty demo.
- Hosting
- Germany, ISO 27001, BSI C5
- Paid
- Starter €9 annual
- Best for
- EU data residency
- Limit
- no free plan
OpenProject: open source, self-hosted or cloud
Open sourceWhy move to OpenProject. It's German open-source software: the Community edition is free if you run it on your own server. You keep control of your data and pay for no seats. It handles Gantt, tickets, agile boards and time tracking.
Who it's for. Teams with someone who can run a server, or organizations that require controlled hosting.
Who it's not for. Five people with no technical help: the hosted paid plans require 25 users minimum from Basic up.
Its limit. Basic is €5.95 per user per month and Professional €10.95, both with 25 users minimum, Premium €15.95 with 100 minimum. The interface works, but it's less pleasant than Asana.
How to migrate. Plan a rebuild from Asana's CSV export, project by project. Start with open projects and leave history in your archived export.
- Free
- Community, self-hosted
- Paid
- Basic €5.95
- Best for
- data control
- Limit
- server to maintain
The 10 alternatives side by side
Our default picks: ClickUp to replace Asana feature for feature, Trello for a small team with no budget, Notion for a team that documents. The rest depends on why you're leaving.
| Free plan | First paid plan and migration | |
|---|---|---|
| AsanaWhere you start | 2 users, unlimited tasks and projects | Starter $10.99 annual ($13.49 monthly), seats in tiers |
| ClickUpDirect replacement | Yes, with storage limits | Unlimited $7 annual ($10); Asana importer, @mentions lost |
| NotionTeams that document | Yes, blocks limited for teams | Plus €11.50; importer on every plan, no comments |
| mondayBusiness teams | Up to 2 seats, 3 boards | Basic €9 (3 seats min.); synced Asana import |
| TrelloSmall teams | 10 collaborators per workspace | Standard $5 annual; no Asana importer |
| WrikeHeavy scheduling | Yes, Free plan | Team $10 (2 to 15 users); rebuild from export |
| JiraSoftware teams | Up to 10 users | Standard $9.70; Asana importer for admins |
| Teamwork.comAgencies | 5 users, 5 projects | Basics $9.99 (3 min.); one-click import |
| BasecampFlat price | 1 project, 3 users | Pro $79 a month (10 users, 8 projects); unlimited at $199 |
| StackfieldHosted in Germany | No, 14-day trial | Starter €9 annual (10 users max); rebuild from CSV |
| OpenProjectOpen source | Community, self-hosted | Basic €5.95 (25 users min.); rebuild from CSV |
Prices per user per month before tax, except Basecamp (flat fee). For tools with a Labs review, prices are those of the review. Always check against your real headcount.
Migrate from Asana in eight steps
Order matters. Each step protects something: your rules, your conversations, your files, and your team's patience.
Inventory everything that runs
Day 1List active projects, custom fields, automation rules (one screenshot per rule), forms, project templates and integrations (Slack, Google Drive, automation tools). Note who's invited where.
Rules matter most: no export carries them. If you don't capture them now, you'll find out the day a task stops assigning itself.
- Time
- half a day
- Risk if rushed
- lost rules
Sort what moves and what gets archived
Day 1Not everything deserves a migration. Finished projects stay in archive as a JSON export. Only open projects and useful templates move.
Tip: Notion's importer tops out around 14,000 tasks. Sorting first keeps you from cutting a project in half.
- Time
- one to two hours
- Gain
- cleaner import
Export to JSON and CSV, project by project
Day 2Export each project twice: JSON (more complete) and CSV (readable in a spreadsheet). Also export each person's My Tasks and time tracking, which comes out as a separate file.
CSV holds no comments and no attachments. Copy important threads into task descriptions before exporting, or download key files separately. A full organization export only exists on Enterprise+, with a link that expires after an hour.
- Formats
- JSON and CSV
- Missing
- comments, files
Set up the structure in the new tool
Day 2Before importing, create the spaces, statuses and custom fields that match Asana's. A two-column mapping sheet (Asana / destination) is enough.
In ClickUp, this step makes or breaks the move: a poorly planned space costs you for months.
- Time
- half a day
- Output
- mapping sheet
Import one test project first
Day 3Pick a mid-sized project with subtasks, dependencies and attachments. Import it alone, then compare task by task: assignees, due dates, subtasks, fields.
This is where you'll spot lost @mentions in ClickUp, missing comments in Notion, or "Anonymous" authors in Jira if members weren't imported.
- Time
- two hours
- Avoids
- redoing a full import
Import the rest and rebuild the rules
Days 3 to 4Import open projects, then rebuild automation rules one by one from your screenshots. Check the destination's quotas: 250 automations a month on monday Standard, or 250 runs on Trello's free plan, go quickly if a rule fires on every task.
- Time
- one to two days
- Watch
- automation quotas
Run both tools for a week
Week 1For one week, every new task starts in the new tool and Asana goes read-only. On monday, synced imported boards help here.
Name one person to answer questions and log what's missing. Ten fixed gaps beat a team quietly drifting back to Asana.
- Time
- one week
- Key role
- a go-to person
Cancel Asana at the right time
End of termCancel only once nobody opens Asana anymore and your exports are stored in two places. Check the renewal date: leaving mid-term on an annual plan doesn't refund you.
If you're down to 2 active users, the free Personal plan can keep the archive readable.
- When
- before renewal
- Keep
- two copies of exports
Is your tool missing from this page? Email us: hello@hackceleration.com
What makes an Asana migration go wrong
The same mistakes keep showing up on the Asana forum and in vendors' import guides. None of them is technical. They're things people forget.
Trusting the CSV to carry everything
Asana's CSV has no comments and no attachments, and Asana staff confirmed on the forum that it isn't planned. Export JSON too, and download important files separately.
Forgetting automation rules
No export carries them, to any tool. One screenshot per rule before you go saves hours of "why isn't this task assigned anymore?".
Picking a tool that counts seats the same way
If tiers are why you're leaving, check the destination: monday starts at 3 seats, Teamwork.com Basics too, Wrike sells packs of 5 up to 30. Only Basecamp Pro Unlimited and OpenProject Community avoid the trap.
Importing without members
In Jira, skipping members turns comment authors into "Anonymous". In ClickUp, @mentions don't come across. Invite the team to the destination before importing.
Cloning Asana as is
A migration is the moment to drop fields nobody fills and ghost projects. Copying a cluttered Asana into ClickUp gives you a cluttered ClickUp.
Canceling before you have two copies
Keep Asana until the end of your paid term, or drop to Personal if only 2 users remain. Store JSON and CSV exports in two separate places.
- Projects, fields, templates and integrations listed
- One screenshot per automation rule
- Finished projects exported as JSON archive
- Open projects exported as JSON and CSV
- Time tracking exported separately
- Key files and comments saved
- Structure and fields created in the destination
- One test project imported and checked
- Rules rebuilt and quotas checked
- Asana canceled before renewal
Asana alternatives: frequently asked questions
What is the best free alternative to Asana?
For a small team, Trello: its free plan takes 10 collaborators per workspace, against 2 on Asana. Jira is also free up to 10 users if you build software. OpenProject Community is free with no user cap, as long as you host it yourself. Our project management software ranking covers them all.
Is Asana still free?
Yes, for 2 people. The Personal plan keeps unlimited tasks and projects and 100 MB files, with 2 users at most. Bigger teams who used the old free tier have to pay or move.
How much does Asana cost for a team of 6?
More than 6 seats. Asana sells tiers: after 5 seats, the next step is 10. On Starter at $10.99 per user per month billed annually, you pay for 10 seats, about $110 a month. On ClickUp Unlimited ($7 annual), the same six people cost $42. And Basecamp Pro is $79 a month in total for up to 10 users.
What is the cheapest Asana alternative for a team of 10?
On paid plans, Trello Standard: $5 per user per month billed annually, so $50 a month for 10 people. ClickUp Unlimited comes to $70, Basecamp Pro to a flat $79 (10 users max), and Asana Starter to about $110. If you can stay free, Trello and Jira both cover 10 users at no cost.
How do I export all my Asana data?
Project by project, as CSV or JSON, from the project menu. JSON is more complete; CSV drops comments and attachments. Export My Tasks and time tracking separately. A one-shot export of the whole organization is limited to Enterprise+.
ClickUp or Asana: which should I choose?
ClickUp if you want more features for less and accept spending time on setup. Asana if your team prefers a calmer interface and the budget is there. ClickUp puts more reporting features in its entry plans. See also our ClickUp vs monday comparison.
Is there a European alternative to Asana?
Yes. Stackfield hosts in Germany with ISO 27001 and BSI C5, from €9 per user per month billed annually. OpenProject, also German, is open source and free if you host it. In France, Wimi hosts in-country from €12 per user per month.
Can I keep my Asana comments when I switch?
Rarely all of them. Notion's importer skips them and so does Asana's CSV. Jira keeps them, but with "Anonymous" authors if you don't import members. The workaround: copy key threads into task descriptions before exporting, or keep the JSON export as an archive.
How long does a migration from Asana take?
For a team of 10 with about twenty open projects, plan three to four working days, plus a week running both tools. Most of the time goes into setting up the destination and rebuilding rules, not the import itself.
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