Clockify alternatives: where to go now that the free plan shrank
Eight destinations, one per reason for leaving, and a six-step migration that keeps your time history.
Short answer: TimeCamp if your team is bigger than five and you want to stay free, Toggl Track if you want the interface closest to Clockify, Harvest if you bill clients by the hour, Kimai or solidtime if you want open source or EU hosting, Everhour if your team lives in Asana or Jira, Timely if you keep forgetting to start the timer. One thing to know first: in 2026 Clockify cut its free plan to five users, with reports capped at 31 days and PDF-only exports. Getting your history out cleanly takes a plan, and sometimes one paid month. We compared all eight destinations in this guide and checked their prices and import paths in 2026.
Some links are affiliate links. They don't change the order or the opinions on this page.
Why so many teams are leaving Clockify
To be fair, users still rate the product itself highly, around 4.8 out of 5 on Capterra. People leave because of the offer. CAKE.com, the company behind Clockify, reworked the free plan in 2026 and dropped the "free forever" line from its site. Paying customers weren't affected. Free teams lost a lot at once. Six reasons keep coming up.
Free stops at five people
The Free plan keeps the owner plus the first four invitees active, and nobody else. Past that you either deactivate members or upgrade. And once you upgrade, the free allowance disappears: every user needs a seat. A team of six pays for six seats. At $3.99 per seat on Basic (billed yearly), that's about $24 a month for a team that used to pay nothing.
No more hourly rates or amounts
On Free you can no longer set hourly rates, mark time as billable, or see earned amounts. For a freelancer or agency that invoiced from Clockify reports, that's the main use case gone. Rates come back on Basic. Invoices need Standard, at $5.49 per seat per month billed yearly.
Reports capped at 31 days
Free reports cover 31 days at most. Need a project total for a quarter? Three reports, three PDFs, and a calculator. A yearly review means doing it twelve times.
Your history leaves as a PDF
CSV and Excel exports moved to paid plans. Free keeps PDF only, capped at 3,000 rows per file and one month per export. No tool can import a PDF. Several reviewers put it bluntly: you now pay to get your own data back. There's a workaround (see the migration below), but it needs planning.
A change many users missed
Clockify says it warned users in the app a month ahead and offers a 30-day trial to anyone who missed the notice. Plenty of users say they got no email and no message, and found out overnight. Clockify sits at 3 out of 5 on Trustpilot, with close to a third of reviews at one star, many about this change.
Everyday features spread over four plans
Basic, Standard, Pro, Enterprise: each common need sits one tier higher. Timesheet approval and time off on Standard, budgets, costs and GPS on Pro, SSO on Enterprise. Even setting a currency per client requires an upgrade. And the free API is limited to 30 requests per hour for the whole workspace, so integrations break fast.
You're leaving because… go to…
The right Clockify alternative depends on what pushed you out. Usually only one line applies. Each card links to the full profile below.
Unlimited users and projects on Free. Closest to the old Clockify.
You want to be up and running in an hourToggl TrackSame timer logic, CSV importer with column mapping.
You bill clients for your timeHarvestInvoices built in, created straight from tracked hours.
You want open source or EU hostingKimaiCloud hosted in Germany, or self-host it. Reads Clockify exports.
Your team works in Asana, ClickUp or JiraEverhourThe timer shows up inside your tasks. Paid from five seats.
You forget to start the timerTimelyRecords your activity in the background and drafts your timesheet.
Clockify alternatives, tool by tool
For each tool: why move to it, who it's for, its catch, how to migrate from Clockify, and what it costs. Prices are list prices in 2026, before tax, in the currency each vendor shows.
Toggl Track: the closest match
Closest matchWhy move to Toggl Track. Of every tool on this page, it's the one that feels most like Clockify: one-click timer, projects, clients and tags. Your team finds its bearings on day one. The free plan takes up to five users, same as the new Clockify.
Who it's for. Freelancers and small teams who want to switch without training, and agencies willing to pay for clean profitability reports.
Who it isn't for. A ten-person team that wants to stay free: the free plan won't fit them any better than Clockify's.
The catch. Billable rates start on Starter at $9 per user per month (yearly), more than twice Clockify Basic. Timesheet approvals and project profitability need Premium at $18. Several reviewers also report refunds refused on annual plans cancelled midway, so go monthly until you're sure. On Free, the API allows 20 requests per hour.
How to migrate. Toggl has a universal CSV importer (Settings, then Data import). Upload Clockify's detailed export and map the columns: project, client, description, user, date, start time, duration. Toggl works out the end time from start plus duration. Two gotchas: files max out at 1 MB, so split your export by quarter, and members must already exist with the same email. More in our full Toggl Track review.
- Free
- up to 5 users
- Paid
- Starter $9/user/mo
- Best for
- switching without relearning
- Catch
- billable rates are paid
TimeCamp: the unlimited free plan Clockify used to have
Unlimited freeWhy move to TimeCamp. It's the closest thing to what Clockify offered before 2026: a free plan with unlimited users and projects. If your eight-person team no longer fits in Clockify Free, start here.
Who it's for. Nonprofits, small agencies and internal teams that track time per project without invoicing from the tool.
Who it isn't for. Anyone who wants to send invoices from their time tracker: Free has no invoicing.
The catch. No invoicing on Free, and AI features are billed per token, around $6 per user per month according to the vendor. Paid plans stay cheap: Starter $3.99 per user per month yearly ($5.49 monthly), Premium $6.99 ($9.99), Ultimate $9.99 ($13.99), Enterprise on quote.
How to migrate. TimeCamp's CSV import covers projects and users. The vendor doesn't mention importing past time entries. Import your structure, start fresh for new entries, and keep the Clockify export as your archive.
- Free
- unlimited users
- Paid
- Starter $3.99/user/mo
- Best for
- teams over 5, no budget
- Catch
- history not imported
Harvest: when you invoice clients from your hours
InvoicingWhy move to Harvest. If rates and amounts vanishing from Free is what pushed you out, ask yourself whether you want to invoice from your time tracker. Harvest is built for exactly that: tracked hours become an invoice without a second app.
Who it's for. Agencies, studios and consultants who bill by the hour and want one tool from timer to invoice.
Who it isn't for. A large team hunting for the cheapest seat: Harvest is among the priciest here.
The catch. Free is one seat and two projects. Teams costs $9 per seat per month yearly ($11 monthly), Enterprise $14 ($17.50). Since Bending Spoons bought it, customers have complained about price increases, which is why some people leave Harvest too. Our guide to switching from Harvest covers that side.
How to migrate. We didn't find a dedicated Clockify importer. Rebuild clients, projects and rates by hand (a good moment to clean up) and keep the Clockify export for history. For a small agency, budget half a day.
- Free
- 1 seat, 2 projects
- Paid
- Teams $9/seat/mo
- Best for
- billing by the hour
- Catch
- no Clockify importer
Kimai: open source, cloud in Germany or on your server
Open sourceWhy move to Kimai. Kimai is free, open-source software you can self-host, plus a hosted cloud version in Germany for teams that don't want to run a server. If your legal team asks about GDPR or data location, it's the easiest answer on this page.
Who it's for. Teams that want control over their data, public bodies and nonprofits, and technical folks happy to install software.
Who it isn't for. Anyone who wants a polished mobile app and zero setup.
The catch. Self-hosting means installs and updates are on you. The cloud version runs from €2.99 to €4.99 per user per month depending on plan (Standard or Professional) and billing term, with a 30-day trial. Prices are in euros only.
How to migrate. It's one of the few tools that reads a Clockify export directly, through its free importer plugin (Clockify timesheet format). Known issue: older versions misread decimal-hour durations. The fix shipped in plugin 2.14.0 (Kimai 2.17 or later). On an older version, use the "Duration (h)" column of your export.
- Free
- self-hosted open source
- Paid
- cloud from €2.99/user/mo
- Best for
- EU data, self-hosting
- Catch
- you run the server
Everhour: a timer inside Asana, ClickUp or Jira
Project toolsWhy move to Everhour. If your team runs projects in Asana, ClickUp or Jira, Everhour puts a timer button inside every task. No retyping task names in another app: time lands in the right task by itself.
Who it's for. Teams of five or more already settled in a project management tool.
Who it isn't for. Solo freelancers or two-person teams: the seat minimum makes it expensive.
The catch. Free covers five seats but without integrations, which are the whole point. Team costs $8.50 per seat per month yearly with a five-seat minimum, so $42.50 a month at the floor. Custom plans start at 50 seats.
How to migrate. Everhour advertises a CSV history import, shown for Harvest. With a Clockify export, try a one-week file first: we couldn't confirm the columns are recognized as-is.
- Free
- 5 seats, no integrations
- Paid
- Team $8.50/seat/mo
- Best for
- Asana or Jira teams
- Catch
- 5-seat minimum
Timely: when the real problem is the forgotten timer
AutomaticWhy move to Timely. A common complaint about Clockify: everything hinges on the timer, and one slip skews the day. Timely flips that. It records your activity in the background and drafts a timesheet for you to approve. You correct instead of trying to remember.
Who it's for. Consultants and creatives juggling several clients a day who rebuild their hours on Friday.
Who it isn't for. Teams that want to stay free, or are wary of automatic activity recording.
The catch. No free plan, just a 14-day trial. Starter is $9 per user per month yearly ($11 monthly), capped at 20 projects and five users. Premium is $16 ($20), Unlimited $22 ($28).
How to migrate. Timely only imports from Toggl and Harvest, and only projects and clients. From Clockify you rebuild your structure by hand. The upside: automatic tracking fills new timesheets from week one.
- Free
- no, 14-day trial
- Paid
- Starter $9/user/mo
- Best for
- never forgetting time
- Catch
- no Clockify import
My Hours: simple, with a free plan for small teams
SimpleWhy move to My Hours. A no-frills interface, a free plan for five active users, and paid plans among the cheapest here. Handy for teams with turnover: archived users aren't billed.
Who it's for. Small teams and engineering offices that want per-project tracking without a learning curve.
Who it isn't for. Teams over five that want to stay free: same cap as Clockify.
The catch. We couldn't confirm on the official page that Free keeps billable status, so check before moving if that's why you're leaving. Basic is $4 per user per month yearly ($5 monthly), Pro $8 ($9), Enterprise on quote.
How to migrate. We didn't find a Clockify importer on its site. Plan to recreate projects by hand and archive your Clockify history separately.
- Free
- 5 active users
- Paid
- Basic $4/user/mo
- Best for
- small team, little setup
- Catch
- no importer found
solidtime: young open-source tracker, priced in euros
Open sourceWhy move to solidtime. A recent open-source tracker with a modern look that you can self-host for free or use in the cloud. It's the pick for people who find Kimai too plain.
Who it's for. Freelancers and small technical teams who want open source with a Clockify-like feel.
Who it isn't for. Teams that want to stay free in the cloud: the free Solo plan is one user.
The catch. In the cloud, Professional costs €8 per user per month yearly (€9 monthly), before tax. It's young, with fewer integrations than older tools. Self-hosting is free, with paid business licenses for some features.
How to migrate. Several guides mention imports from Toggl, Clockify and CSV. Load one week of data first and check the hour total against Clockify.
- Free
- 1 user in the cloud
- Paid
- Professional €8/user/mo
- Best for
- modern open source
- Catch
- young product
All 8 alternatives side by side
Our default picks: TimeCamp for a team that wants to stay free, Toggl Track to switch without relearning. For scale, take an eight-person team that needs billable rates, paying yearly. Clockify Basic comes to about $32 a month, TimeCamp Starter the same ($3.99 each), My Hours Basic $32, Everhour $68, Toggl Starter $72 and Harvest Teams $72. The gap is less about price than about what you need: invoicing, EU data, or never thinking about the timer again.
| Free plan | First paid plan and migration | |
|---|---|---|
| ClockifyWhere you start | 5 users, 31-day reports, PDF export | Basic $3.99 yearly ($4.99 monthly), rates and CSV export |
| Toggl TrackClosest match | Up to 5 users | Starter $9; universal CSV importer, 1 MB per file |
| TimeCampUnlimited free | Unlimited users and projects, no invoicing | Starter $3.99 ($5.49 monthly); imports projects and users |
| HarvestInvoicing | 1 seat, 2 projects | Teams $9 ($11 monthly); rebuild structure |
| KimaiOpen source, EU | Free to self-host; 30-day cloud trial | From €2.99 in the cloud; Clockify importer plugin |
| EverhourInside your tasks | 5 seats, no integrations | Team $8.50, 5-seat minimum; CSV import to verify |
| TimelyAutomatic | None, 14-day trial | Starter $9 ($11 monthly); rebuild structure |
| My HoursSimple | 5 active users | Basic $4 ($5 monthly); rebuild structure |
| solidtimeModern open source | 1 cloud user, free to self-host | Professional €8 (€9 monthly); Clockify import to verify |
Entry prices per user per month, before tax, billed yearly unless stated, subject to change.
Switch from Clockify in six steps
Order matters, because the free plan makes leaving harder. Each step protects something: your history, your rates, your open invoices.
Decide how your history leaves
FirstOn Free, Clockify exports PDF, one month at a time. Readable, but no tool can import it. To bring past hours into your new tool, you need CSV or Excel, which are paid. Two options: one month of Basic ($4.99 per seat monthly), or the 30-day trial Clockify offers to people who missed the change notice. Ask support before paying.
If you only need history as an archive (a client dispute, a yearly review), monthly PDFs are enough. Only pay if you'll reimport.
- Possible cost
- one month of Basic
- Risk if rushed
- PDF-only history
Export the detailed report over the longest range
Day 1The detailed report is the most complete backup: project, client, description, task, user, email, tags, billable, start and end dates and times, duration, rate, amount and currency. Pick the widest range and export. On Free, repeat month by month, and each PDF stops at 3,000 rows.
Tip: check your duration format first. Decimal hours (1.5) and hours:minutes (1:30) aren't read the same way by every tool.
- Time
- about an hour
- Keep
- a final archived export
Write down rates, clients, projects and tags
Day 1Since the change, rates and amounts no longer show on Free. If you had entered them, rebuild the list from past invoices or a paid report. Also list clients, active projects, tags, and who can see what.
Good time to clean up: projects closed a year ago don't need to come along.
- Time
- one to two hours
- Risk if rushed
- wrong invoices
Create members with the same emails
Day 2Invite each member to the new tool with exactly the same email as in Clockify. Importers match hours to people by email: a different address and entries land orphaned or on the admin's account. Then create clients and projects, or let the import create them if the tool supports it.
- Time
- an hour
- Risk if rushed
- hours on the wrong person
Import a sample, check it, then the rest
Day 2Start with one week of data. Check three numbers against Clockify: one person's total hours, one project's running total, and one typical invoice amount. If all three match, import the rest in chunks (Toggl rejects files over 1 MB, for example). If a total is off, it's almost always the duration or date format.
- Time
- half a day
- Check
- 3 totals compared
Run both tools for a week, then freeze Clockify
Week 1For a week, your team tracks in the new tool while you compare. Then freeze Clockify: no new entries, and deactivate members beyond five if you want to keep the free account as a read-only archive. Clockify confirms you can stay on Free that way. Store the final export outside the tool, labeled with the cutover date.
- Time
- one week
- Keep
- free account, read-only
Is your tool missing from this page? Email us: hello@hackceleration.com
What makes a Clockify migration go wrong
The same mistakes show up across reviews and forums. None is truly technical: they're oversights, and each costs more than the time it would have taken to avoid.
Paying for the wrong plan to get your data
Basic is enough for CSV exports: no need for Standard or Pro just to leave. Pay monthly, not yearly, and cancel once the export is done.
Counting on a free full-year export
Clockify's help mentions a full CSV export option for the owner, but its own FAQ contradicts it. Don't build your migration on it: plan for monthly PDFs or one paid month.
Letting decimal durations slip
A 1.5-hour entry read as 1 hour 5 minutes, and your yearly totals are wrong. This exact case is documented on Kimai's importer. Always check a total after the sample.
Forgetting integrations
Any automation pushing hours to a spreadsheet or invoice stops the day you leave. And on Free the API caps at 30 requests per hour per workspace, so many were already failing. List them before cutover. If you automate with n8n, our page on Clockify in n8n shows what connects.
Confusing time tracking with monitoring
Some tools add screenshots, activity tracking and GPS. That's a different job, and your team needs to be told clearly. If that's what you're after, our guide to switching from Time Doctor and our Toggl vs Hubstaff comparison explain the difference.
Choosing on a single seat price
Everhour bills five seats minimum, and Clockify charges every user from the first paid seat. Always price your real team. Our Toggl pricing page breaks down the tiers, and our ranking of timesheet software goes wider.
- Export format chosen: PDF to archive, CSV to reimport
- Detailed report exported for the full range and stored outside Clockify
- Rates, clients, projects and tags written down
- Members created with the same emails in the new tool
- One-week sample imported and three totals checked
- Integrations and automations listed and reconnected
- One week of double tracking, then Clockify frozen
- Temporary paid plan cancelled after the export
Clockify alternatives: frequently asked questions
Is Clockify still free?
Yes, but far less so. Free allows five users (you plus four invitees), reports up to 31 days, PDF-only export, and no hourly rates or billable status. You can stay free by deactivating extra members, but once you pay, every user needs a seat.
Why did Clockify limit its free plan?
The stated reason is the infrastructure cost of serving unlimited free users and a shift of focus to paying customers. Paid prices stayed the same, and paying customers weren't affected.
Is there a free Clockify alternative with no user cap?
TimeCamp, whose free plan keeps unlimited users and projects, without invoicing. Jibble is also free with unlimited users, but it's built for clock-in and attendance rather than time per project. Kimai has no cap if you self-host it.
How do I get my data out of Clockify without paying?
Export the detailed report as PDF, one month at a time, up to 3,000 rows per file. Good for archiving, not for reimporting. For CSV, first ask support for the 30-day trial offered to teams that missed the notice, otherwise pay for a single month of Basic.
Clockify or Toggl Track?
Clockify is cheaper once you pay: $3.99 per seat per month on Basic, billed yearly, with billable rates, versus $9 for Toggl Starter. Toggl wins on interface and on profitability reports in Premium. Both cap free plans at five people. Details in our full Toggl Track review.
Should I just pay for Clockify Basic?
Often, yes, if you like the tool. Basic, at $3.99 per seat per month billed yearly, brings back billable rates, CSV and Excel exports, and lifts the 31-day report cap. It doesn't include invoices or timesheet approval: that's Standard at $5.49. For a five-person team, Basic is about $20 a month.
Which Clockify alternative includes invoicing?
Harvest, which turns tracked hours into invoices, from $9 per seat. If you'd rather pair a tracker with a separate invoicing app, our ranking of invoicing software for freelancers helps you choose.
Which alternative tracks time automatically?
Timely records your activity in the background and drafts timesheets, from $9 per user per month yearly. There's no free plan, only a 14-day trial, so run it during a normal client week to judge it.
Get the next migration guide in your inbox
One tool to leave, one destination, one migration plan. Nothing else.