Resources · Make integration

AidaForm Make integrationAutomate AidaForm with Make.

What happens to a form response once it lands in AidaForm? The AidaForm Make integration gives you 4 modules: 3 scheduled triggers and 1 API action. This guide is for anyone who collects forms and wants the answers to reach other tools, and it walks you through your first scenario.

Try the AidaForm integration on MakeSee the 4 modules

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What you can automate

What can the AidaForm Make integration do for you?

The AidaForm Make integration links your AidaForm account to Make so that new form activity starts an automation on its own. Make calls that automation a scenario: a chain of modules, where each module is one brick, such as a trigger that watches AidaForm or an action in another app.

Responses that route themselves. With Watch New Response at the start of a scenario, every new submission becomes a bundle, one item handed from module to module, that you can pass to a spreadsheet, a CRM or a chat tool of your choice. A sales team can see a quote request without opening AidaForm.

Payments that reach your books. Judging by its name, Watch New Payment picks up payments collected through your forms, so an accountant or a shop owner can forward each one to the tool that tracks revenue instead of copying it by hand.

Uploaded files that land in the right place. Watch New File, as its name suggests, catches files people attach to a form, which suits a recruiter gathering CVs or a support desk collecting screenshots.

Keep the limits in mind: the documentation only lists these triggers by name, and going by those names all three are scheduled, so Make checks AidaForm on the scenario's schedule rather than the moment someone submits. When the ready-made modules stop short, Make an API Call reaches the rest of the AidaForm API. The same app often has an n8n node too; the n8n vs Make comparison helps you pick, and the Make review covers the tool itself. If you would rather learn step by step, the Make training starts from zero.

Connect

How do you connect AidaForm to Make?

  1. 01

    Copy your AidaForm API key

    In AidaForm, open the Settings section from your account dashboard, find the API key field and copy the key shown there. You need an active AidaForm account for this, so sign up first if you do not have one.

  2. 02

    Add an AidaForm module in Make

    Log in to Make, open your scenario, add any AidaForm module and click Create a connection. A connection is your AidaForm account linked to Make once; every AidaForm module in your scenarios reuses it afterwards.

  3. 03

    Paste the key and save

    Give the connection a clear label in Connection name if you like, since that field is optional. Then paste the API key you copied, or follow the on-screen instructions, and save. Make can now read your AidaForm data.

First scenario

Your first scenario: act on each new AidaForm response through the API

GoalWhen someone submits one of your AidaForm forms, Make sends the AidaForm API request you define, using that response's data.

  1. 01

    Create the scenario

    On the Scenarios page, create a new scenario and click the big + to place the first module. This first spot always holds what starts the flow.

  2. 02

    Add Watch New Response

    Search for AidaForm, pick Watch New Response and select the connection you built earlier with Create a connection. Then fill in the module fields; Make lists what it can read from your account.

  3. 03

    Add Make an API Call

    Click the + on the right of the trigger, pick AidaForm again and choose Make an API Call. It reuses the same connection; write the request from the AidaForm API documentation and map data from the response into it.

  4. 04

    Test with Run once

    Submit a test entry to your form, then click Run once. Make runs the scenario one time and shows the bundles each module received, so you can check the data before going live.

  5. 05

    Schedule and switch on

    Open the clock on the first module to set the schedule; a new scenario checks every 15 minutes by default. Switch the scenario on, and from then on each run counts operations, one per module per bundle.

Triggers

What can start an AidaForm scenario?

3 modules start a scenario when something happens in AidaForm. A scheduled trigger is checked by Make on the scenario's schedule; an instant one is called by AidaForm as soon as it happens.

AidaForm1Watch New File

Watch New File

triggerIn the docs only

Starts your scenario with the files that have reached your AidaForm account, so documents sent through a form can move on to storage or to a colleague without anyone downloading them first.

How it fires
scheduled: Make checks the app on the scenario's schedule, which is every 15 minutes by default and never closer than 15 minutes on the Free plan.
When to use it
pick it when the file matters more than the rest of the answer, like a CV attached to a job application or a photo attached to a claim.
Watch out
the documentation gives no description of this module, so run it once on a test upload and read the bundle before you map anything.
AidaForm2Watch New Payment

Watch New Payment

triggerIn the docs only

Hands each payment collected through your AidaForm forms to the rest of your scenario, which spares you from retyping amounts into a sheet or an invoicing tool whenever someone pays.

How it fires
scheduled: Make checks the app on the scenario's schedule, so a payment shows up at the next check rather than the second it is made.
When to use it
choose it over Watch New Response when only paid submissions should go further, for example an event registration that is confirmed once the fee is settled.
Watch out
no official description exists for this trigger; test it with Run once and look at what the bundle actually contains.
AidaForm3Watch New Response

Watch New Response

triggerIn the docs only

Gives your scenario every new form submission as its own bundle, which makes it the natural first module for most AidaForm automations: a lead, a survey answer or a booking request, each ready to be passed along.

How it fires
scheduled: Make checks the app on the scenario's schedule; lower the interval on a paid plan, where one minute is the minimum.
When to use it
whenever the answers themselves are what you want elsewhere, such as a contact form that should create a record in your CRM.
Watch out
each response processed by each module costs one operation, so a busy form uses your plan faster.
Modules

What else can Make do with AidaForm?

AidaForm gives you 1 module. For each one: what it does for you, when to reach for it, and what to watch out for.

AidaForm1

Make an API Call

ActionIn the docs only

Opens the whole AidaForm API from inside your scenario, reusing the connection you already created, so you are not limited to the three watch triggers when you need something they do not cover.

When to use it
reach for it once a ready-made module falls short and the AidaForm API offers the endpoint you need.
Watch out
you write the request yourself, so keep the AidaForm API documentation open and test with Run once before activating.
Need help

Need help automating AidaForm with Make?

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FAQ

AidaForm Make integration: frequently asked questions

01Is the AidaForm Make integration free?
Yes, AidaForm is a standard app, so it works on the Make Free plan. That plan allows 2 active scenarios, a minimum interval of 15 minutes between scheduled runs, 5 minutes of execution per run, files up to 5 MB and 512 MB of data transfer. Paid plans (Core, Pro, Teams and Enterprise) lower the interval to one minute, remove the cap on active scenarios and allow 40 minutes of execution. Your AidaForm subscription is separate and is billed by AidaForm.
02What is needed to connect AidaForm to Make?
You need an active AidaForm account and its API key. In AidaForm, open Settings from the account dashboard, find the API key field and copy the key. In Make, add an AidaForm module, click Create a connection, optionally name it, then paste the key. The connection is saved once and every AidaForm module in your scenarios can reuse it, so you only go through these steps a single time per account.
03Do AidaForm triggers in Make work in real time?
No. The documentation lists Watch New File, Watch New Payment and Watch New Response without describing them, and their names point to scheduled triggers: Make checks AidaForm on the scenario's schedule instead of being notified by AidaForm. A new scenario runs every 15 minutes by default, which is also the shortest interval on the Free plan. On a paid plan you can bring it down to one minute, so new responses and payments are picked up sooner, though always at the next check.
04What if an AidaForm module is missing in Make?
It depends on what you need, but Make an API Call usually covers it. That module lets the scenario call any endpoint of the AidaForm API using the same connection as the triggers, so you are not limited to the three watch modules. You build the request yourself, which means reading the AidaForm API documentation first. Test the call with Run once and check the bundle it returns before switching the scenario on.
05Make or n8n for AidaForm: which one fits?
It depends on the tool your team already works in. AidaForm has a native Make app with three scheduled triggers and an API call module, and the same app often has an n8n node as well. Compare the modules each side offers for your use case, whether it is responses, payments or uploaded files, and test a first flow on each. The n8n vs Make comparison, linked in the section above, lists the criteria side by side.
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