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Booqable Make integrationAutomate Booqable with Make.

What if new rental orders built themselves in Booqable? The Booqable Make integration gives you 32 modules: 29 actions and 3 searches for orders, customers and product groups. This page shows you how to link your account, build a first scenario and pick the right module.

Try the Booqable integration on MakeSee the 32 modules

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What you can automate

What does the Booqable Make integration let you automate?

The Booqable Make integration links your Booqable account to Make so another tool can create, update and move your orders, customers and product groups without you copying anything by hand. You build a scenario (the automation you assemble in Make, a chain of modules) and each module does one job in Booqable.

Orders that appear on their own. A booking request lands in a form tool. Create a Customer files the renter, Create an Order opens the order, and Create an Order Line adds each product. Your team only checks the result.

A clean order life cycle. Once a payment is confirmed elsewhere, Reserve an Order books every product in it. On pickup day, Start Order takes over, and Stop Order closes things out when the gear comes back.

A tidy catalog and customer base. List Product Groups and Update a Product Group keep your catalog aligned with a spreadsheet, while Archive a Customer removes inactive renters without deleting their history.

What Make does not do here: Booqable has no trigger in Make, so a scenario cannot start the moment something changes in Booqable. It starts from another app or on a schedule. Make also flags this app's documentation as AI-generated and asks you to verify important details. Before choosing a platform, the Make review and the n8n vs Make comparison help, and Make pricing explains how operations are counted.

Connect

How do you connect Booqable to Make?

  1. 01

    Create an API key in Booqable

    In Booqable, hover over your avatar in the lower-left corner and open User settings. Scroll to Authentication Methods, click New Authentication Method, describe what the key is for, click Save and copy the key shown on screen.

  2. 02

    Open the connection window in Make

    Add any Booqable module to your scenario and click Create a connection. A connection is your Booqable account linked to Make once, then reused by every Booqable module. Give it a clear name in Connection name if you manage several accounts.

  3. 03

    Paste the key and save

    Paste the API key you copied from Booqable, or follow the instructions Make shows on screen, then save. Make can now read your orders, customers and product groups, and the module fields start offering choices.

First scenario

Your first scenario: turn a booking request into a Booqable order

GoalWhen a booking request arrives in another app, Make creates the customer in Booqable and opens an order for them.

  1. 01

    Create the scenario

    On the Scenarios page, create a new scenario and click the + to add the first module. Pick the app that receives your booking requests, since Booqable has no trigger of its own.

  2. 02

    Add Create a Customer

    Click the + on the right of that first module, search for Booqable and choose Create a Customer. Click Create a connection and paste your API key if this is your first Booqable module.

  3. 03

    Map the request data

    Fill the customer fields by mapping the data from the first module: the name and details the requester typed. Each request travels as a bundle, one item passed from a module to the next.

  4. 04

    Add Create an Order

    Click the + again and pick Create an Order. Map the customer that Create a Customer just returned, so the new order lands on the right person in Booqable.

  5. 05

    Test with Run once

    Send yourself a test request, then click Run once. Make runs the scenario one time and shows the bundles each module received. Open Booqable and check the customer and the order.

  6. 06

    Schedule and switch it on

    Set the schedule on the first module (every 15 minutes by default) and switch the scenario on. Each module run counts as an operation, the unit Make counts on your plan.

Modules

What can the Booqable modules do?

Booqable gives you 32 modules. For each one: what it does for you, when to reach for it, and what to watch out for.

Booqable1

Archive a Customer

Action

In Make“Archives an existing customer.”

Archive a Customer takes a renter out of your active list in Booqable while keeping the record, so your customer view stays short without losing past orders.

When to use it
a client closes their account in your CRM and you want Booqable to follow without a manual cleanup.
Watch out
archiving is reversible with Restore a Customer, so prefer it over any deletion you would do by hand.
Booqable2

Archive an Order

Action

In Make“Archieves an order.”

With this module, an order you no longer need to see leaves your working lists in Booqable. Your team keeps a clean order screen and the order is still there if someone asks later.

When to use it
a finished rental has been invoiced and paid in your accounting tool, and nobody needs to touch it again.
Watch out
archive only orders that are really closed, or your team will hunt for them.
Booqable3

Archive a Product Group

Action

In Make“Archives an existing product group.”

Retiring a product group from your catalog is what Archive a Product Group gives you: the group disappears from active use while its history stays in Booqable.

When to use it
a line of equipment is marked as discontinued in your inventory sheet and should stop showing up for new bookings.
Watch out
Restore a Product Group brings it back, which beats recreating the group from scratch.
Booqable4

Book Order's Items

Action

In Make“Reserves items for the duration of the order.”

Book Order's Items reserves the items of an order for as long as the order lasts. The gear is held for that client.

When to use it
you add lines to an existing order and want those specific items held right away, without reserving the full order again.
Watch out
Reserve an Order books all the products of the order in one go; pick this module when you want the items step on its own.
Booqable5

Cancel Order

Action

In Make“Cancels an order.”

A cancelled booking elsewhere becomes a cancelled order in Booqable with this module, and the order stops counting as an active rental in your planning.

When to use it
a client cancels through your booking form or support tool, and you want Booqable updated as soon as the scenario runs.
Watch out
Revert Order to a Status exists for mistakes, but test on a dummy order with Run once before connecting real cancellations.
Booqable6

Create a Customer

Action

In Make“Creates a new customer.”

Create a Customer adds a new renter to Booqable from data that arrives in another app, so you never retype a name or an email.

When to use it
the first step before Create an Order, when a new client fills your quote form or signs up in your CRM.
Watch out
run List Customers first if the person may already exist, or you will end up with duplicates.
Booqable7

Create an Order

Action

In Make“Creates a new order.”

This is the module that opens a fresh order in Booqable for a customer, ready to receive products, dates and prices from your scenario.

When to use it
a booking request is accepted in your form tool or inbox and should become an order your team can prepare.
Watch out
a new order starts empty; follow it with Create an Order Line for each product the client asked for.
Booqable8

Create an Order Line

Action

In Make“Creates a new line in an order.”

Create an Order Line puts one product into an existing order, so the order in Booqable matches exactly what the client requested.

When to use it
right after Create an Order, once per requested product, when a request contains several pieces of equipment.
Watch out
if the request holds a list of products, each line needs its own run, and every run counts as one operation on your plan.
Booqable9

Create a Product Group

Action

In Make“Creates a new product group.”

New equipment shows up in your Booqable catalog as a product group created by this module, straight from the source where you track purchases.

When to use it
your team adds a new item to the inventory spreadsheet and wants it rentable in Booqable without a second entry.
Watch out
check with List Product Groups that the group does not already exist, since two groups with the same name confuse bookings.
Booqable10

Delete an Order Line

Action

In Make“Deletes an existing order line.”

Delete an Order Line removes one product from an order, which keeps the order total and the planning honest when a client drops an item.

When to use it
a client edits their request and removes a piece of equipment before the rental starts.
Watch out
a deletion does not come back; if you only want to change quantity or product, Update an Order Line is the safer choice.
Booqable11

Delete a Planning

Action

In Make“Deletes a planning from an order.”

Removing a planning from an order is the only job of this module: it frees the slot that planning held in Booqable.

When to use it
a scheduled pickup or rental slot tied to an order is no longer valid and should stop blocking your calendar.
Watch out
nothing brings a deleted planning back, so test with Run once on a test order and read the bundle before switching the scenario on.
Booqable12

Duplicate an Order

Action

In Make“Duplicates an existing order.”

Duplicate an Order copies an existing order, which saves you from rebuilding the same bundle of products for a client who books again.

When to use it
a returning event client confirms a repeat booking in your CRM and wants the same setup as last time.
Watch out
follow it with Update an Order to adjust what differs, since the copy starts from the original order.
Booqable13

Get a Customer

Action

In Make“Retrieves an existing customer.”

When a scenario needs the details of one known renter, Get a Customer fetches that customer record from Booqable and hands it to the next module.

When to use it
you already have the customer from an earlier step and want their details to write an email or fill a document.
Watch out
it retrieves a single customer; to find someone without knowing which record it is, List Customers fits better.
Booqable14

Get an Order

Action

In Make“Retrieves an existing order.”

Get an Order reads one order from Booqable so later modules can use its contents, customer and status.

When to use it
a message from a client mentions an order, and your scenario needs its details before replying or updating anything.
Watch out
the module works on one order at a time; for a batch of orders, List Orders returns them as separate bundles that the next modules process one by one.
Booqable15

Get a Product Group

Action

In Make“Retrieves an existing product group.”

Pulling one product group out of Booqable lets your scenario reuse its details anywhere else, in a website sheet or an internal note.

When to use it
someone asks about a specific piece of equipment and you want the group data to answer or to sync another tool.
Watch out
Get a Product Group returns one group only; to browse the catalog, switch to List Product Groups.
Booqable16

Get a Product Pricing Structure

Action

In Make“Retrieves the pricing structure of the product.”

Get a Product Pricing Structure reads how a product is priced in Booqable, so your scenario can show or reuse the real pricing instead of a copy that drifts.

When to use it
a quote tool or a price sheet should always reflect the pricing set up in Booqable.
Watch out
it reads pricing and changes nothing; to refresh an order total after edits, Recalculates Prices is the module you want.
Booqable17

Make an API Call

Action

In Make“Performs an arbitrary authorized API call.”

Make an API Call reaches any endpoint of the Booqable API with the connection you already have, which covers whatever the ready-made modules skip.

When to use it
you need an object or an action that none of the listed modules offer.
Watch out
Make flags the Booqable app documentation as AI-generated, so check each call with Run once before relying on it.
Booqable18

Recalculates Prices

Action

In Make“Recalculates the prices for the given order.”

Recalculates Prices refreshes the prices of an order in Booqable, so the total matches what the order contains after your scenario changed it.

When to use it
right after Create an Order Line, Update an Order Line or Delete an Order Line, before you send a quote or an invoice.
Watch out
place it at the end of the chain, after every line change, or you will price an order that is still moving.
Booqable19

Reserve an Order

Action

In Make“Reserves an order and books all the products in it.”

Your products are blocked for the client once this module runs: Reserve an Order reserves the order and books everything it contains in one step.

When to use it
a deposit or payment is confirmed in your payment tool and the booking should become firm in Booqable.
Watch out
if you only need part of the items held, Book Order's Items is the finer tool.
Booqable20

Restore a Customer

Action

In Make“Restores an existing customer.”

Restore a Customer brings an archived renter back into your active list in Booqable, with their record intact.

When to use it
a former client comes back through your form or CRM and you want their existing profile instead of a new one.
Watch out
it works on archived customers; pair it with List Customers to find the record before restoring it.
Booqable21

Restore a Product Group

Action

In Make“Restores an existing product group.”

Equipment you archived earlier becomes rentable again through Restore a Product Group, without rebuilding the group or its settings.

When to use it
a seasonal item returns to your inventory sheet and should reappear for bookings in Booqable.
Watch out
restoring is cleaner than Create a Product Group here, which would leave you with an archived twin.
Booqable22

Revert Order to a Status

Action

In Make“Reverts an order to a given status.”

Revert Order to a Status moves an order back to an earlier status in Booqable, which is handy when a step was triggered too early.

When to use it
a payment bounces after the order was reserved, and the order should step back so your team knows it is not firm.
Watch out
reverting changes what your team sees in the planning; send a note to the person in charge from the same scenario.
Booqable23

Save an Order as a Concept

Action

In Make“Saves an order as a concept.”

Save an Order as a Concept keeps an order in Booqable as a concept, a draft that does not book anything yet.

When to use it
a request needs a human check before it commits your stock, so the order waits as a concept until someone approves it.
Watch out
a concept blocks nothing; follow up with Reserve an Order once the booking is confirmed.
Booqable24

Start Order

Action

In Make“Starts an order.”

Start Order marks an order as started in Booqable, so your planning shows which rentals are out right now.

When to use it
the client picks up the gear and your check-out app or form records it, and Booqable should follow without a click in the back office.
Watch out
start an order only once it is reserved, otherwise the statuses your team reads will not make sense.
Booqable25

Stop Order

Action

In Make“Stops an order.”

Closing a rental on return is what Stop Order does: the order is marked as stopped in Booqable once the gear is back.

When to use it
your return checklist or warehouse form confirms the equipment came back.
Watch out
run it after the return is recorded, not before, because a stopped order no longer tells your team the gear is still out.
Booqable26

Update a Customer

Action

In Make“Updates an existing customer.”

Update a Customer rewrites the details of an existing renter in Booqable, so a new address or email reaches your orders without retyping.

When to use it
a client changes their details in your CRM or billing tool and Booqable should match.
Watch out
map only the fields that changed; an empty mapped value can overwrite good data.
Booqable27

Update an Order

Action

In Make“Updates an existing order.”

Changes to an order that already exists in Booqable go through Update an Order, from new dates to a different customer note.

When to use it
a client moves their event and your booking form sends the change, which the order must reflect.
Watch out
product changes belong to the order line modules; after any change that affects price, add Recalculates Prices.
Booqable28

Update an Order Line

Action

In Make“Updates an existing order line.”

Update an Order Line edits one product line of an order, which keeps the order accurate when a client adjusts what they rent.

When to use it
a client asks for one more speaker or a different model of the same item.
Watch out
the line must already exist; to add a new product use Create an Order Line, and finish with Recalculates Prices.
Booqable29

Update a Product Group

Action

In Make“Updates an existing product group.”

Your catalog in Booqable stays in line with your master data when Update a Product Group rewrites a group from another source.

When to use it
you edit a description or setting in your inventory spreadsheet and want Booqable to carry the same information.
Watch out
use Get a Product Group or List Product Groups first to target the right group before you overwrite it.
Booqable30

List Customers

Search

In Make“Retrieves a list of customers.”

List Customers is a search: it returns zero, one or several customers from Booqable, each one as its own bundle.

When to use it
before Create a Customer, to check whether a requester already exists, or to export your renters to a mailing tool.
Watch out
every returned customer runs the next modules once, so a large list multiplies operations; narrow what you ask for before mapping anything downstream.
Booqable31

List Orders

Search

In Make“Retrieves a list of orders.”

Pulling several orders out of Booqable at once is the job of List Orders, which sends each order to the following modules as a separate bundle.

When to use it
a scheduled scenario collects orders to feed a report, a shared sheet or a team channel.
Watch out
since Booqable has no trigger, this search is how a scheduled scenario picks up orders; each one found costs operations downstream.
Booqable32

List Product Groups

Search

In Make“Retrieves a list of product groups.”

List Product Groups returns the product groups of your Booqable catalog, one bundle per group, ready to copy elsewhere or compare.

When to use it
your website or price sheet should show the same catalog as Booqable, or you check a group exists before creating it.
Watch out
the search can return zero results; plan what the scenario does then, so it does not stop without a trace.
Need help

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FAQ

Booqable and Make: common questions

01Is the Booqable Make integration free?
Yes, Booqable is a standard app in Make, available from the Free plan. The Free plan gives you 2 active scenarios, at least 15 minutes between two scheduled runs, 5 minutes of execution per run, files up to 5 MB and 512 MB of data transfer. Paid plans (Core, Pro, Teams and Enterprise) lower the interval to 1 minute, remove the cap on active scenarios and allow 40 minutes of execution. Usage is counted in operations, one per module run. You still need your own active Booqable account.
02What do you need to connect Booqable to Make?
An active Booqable account and an API key from it. In Booqable, hover over your avatar in the lower-left corner, open User settings, scroll to Authentication Methods, click New Authentication Method, add a description, save and copy the key displayed on screen. In Make, add any Booqable module, click Create a connection, optionally name it, then paste the key. The connection is created once and reused by all 32 Booqable modules in your scenarios.
03Does the Booqable module react in real time?
No, because Booqable has no trigger in Make: all 32 modules are actions or searches, so nothing in Booqable can start a scenario by itself. You start it another way. Either another app triggers the scenario, such as a form or a CRM, and Booqable modules follow; or you set a schedule on the first module, every 15 minutes by default, and use List Orders or List Customers to pick up what is new. A webhook from Make is also an option when another tool can call it.
04What if a Booqable module you need is missing in Make?
Use Make an API Call. It calls any endpoint of the Booqable API with the same connection as the other modules, so you are not limited to the ready-made modules for orders, customers and product groups. Keep one caveat in mind: Make marks the Booqable app documentation as AI-generated and asks you to verify important details, so test each call with Run once and compare the result with what you see in Booqable before switching the scenario on.
05Should you use Make or n8n for Booqable?
It depends on what you already use. In Make, Booqable comes with 32 modules covering orders, customers and product groups, plus Make an API Call for the rest, and it runs on the Free plan. The same app often has an n8n node too, so check that the actions you need, such as reserving or starting an order, exist on that side. Pick the platform your team already builds with, and compare the modules available for your exact workflow before committing.
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