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FreeFinance Make integrationAutomate FreeFinance with Make.
Can your shop sales turn into FreeFinance invoices without retyping them? The FreeFinance Make integration gives you 23 action modules, from customers to credit memos. This page shows how to link your account and build a first scenario step by step.
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What can the FreeFinance Make integration automate?
The FreeFinance Make integration lets Make write into your FreeFinance bookkeeping for you: customers, suppliers, invoices, payments, bank transactions and documents. It works through a scenario, the automation you build in Make, made of modules, the bricks that each do one job for one app.
Invoices that follow the sale. An order lands in your store, Create or Replace a Customer files the buyer, then Create an Outgoing Invoice (Ausgangsrechnung) creates the bill. Nobody copies an address by hand.
Payments marked without a second look. When money arrives for a bill you already finalized, Create a Payment for a Finalized Invoice records it, and Create Transactions for a Bank Account adds the movement to the right account.
Receipts filed where your accountant expects them. A PDF arrives by email or in a shared folder, and Upload a document sends it to FreeFinance so it sits next to the booking.
Be aware of one limit. FreeFinance has no trigger in Make, so a scenario always starts in another app or on a schedule. Make also states that its FreeFinance documentation is limited, which means the fields are best read inside the module itself. If you are new to the editor, the Make training covers the basics, Make troubleshooting helps when a run fails, and n8n vs Make sets out how the two tools differ.
How do you connect FreeFinance to Make?
- 01
Add a FreeFinance module
In a scenario, click the +, search for FreeFinance and pick any of its modules. Then click Create a connection. A connection is your FreeFinance account linked to Make once and reused by every FreeFinance module.
- 02
Name it and authorize Make
Give the connection a name if you like, handy when you run more than one company. Then either approve Make on the FreeFinance page that opens, or paste the key FreeFinance gives you, depending on what the window asks for.
- 03
Save and check the fields
Click Save. Once the connection exists, Make can read your FreeFinance data and fills the module with the lists it finds. That is the moment to see which fields the module really expects.
Your first scenario with FreeFinance
GoalWhen a new order comes in from your store, Make files the buyer in FreeFinance and creates an outgoing invoice for it.
- 01
Create the scenario
Open the Scenarios page, create a new scenario and click the +. The first module comes from the app where your orders live, since FreeFinance itself cannot start a scenario.
- 02
File the customer
Click the + on the right, search FreeFinance and add Create or Replace a Customer. Link your account with Create a connection, then map the buyer's details from the order module.
- 03
Create the invoice
Add Create an Outgoing Invoice (Ausgangsrechnung) after the customer module. Map the customer it returns and the order lines, using the fields Make lists once the connection is live.
- 04
Test with Run once
Click Run once and place or pick a test order. Each module shows the bundles it received, a bundle being one item passed along, here one order. Check the invoice in FreeFinance.
- 05
Schedule and switch it on
Set the schedule on the first module (every 15 minutes by default) and switch the scenario on. Every module run counts as an operation, the unit Make counts on your plan.
What each FreeFinance module does
FreeFinance gives you 23 modules. For each one: what it does for you, when to reach for it, and what to watch out for.
Modules index
- Configure Adobe Commerce (Magento 2) Mappings for Finalized Invoices
- Configure Adobe Commerce (Magento 2) Mappings for Outgoing Invoices
- Configure Amazon Mappings for Outgoing Invoices
- Configure Etsy Mappings for Finalized Invoices
- Configure Etsy Mappings for Open Invoices
- Configure Shopify Mappings for Finalized Invoices
- Configure Shopify Mappings for Outgoing Invoices
- Configure Stripe Mappings for Finalized Invoices
- Configure Stripe Mappings for Outgoing Invoices
- Configure Wix Mappings for Finalized Invoices
- Configure Wix Mappings for Outgoing Invoices
- Configure WooCommerce Mappings for Finalized Invoices
- Configure WooCommerce Mappings for Outgoing Invoices
- Create Mapping for documentupload
- Create Transactions for a Bank Account
- Create a Finalized Credit Memo (Rechnungslegung)
- Create a Finalized Invoice (Rechnungslegung)
- Create a Payment for a Finalized Invoice
- Create an Outgoing Invoice (Ausgangsrechnung)
- Create or Replace a Customer
- Create or Replace a Supplier
- Make an API Call
- Upload a document
Configure Adobe Commerce (Magento 2) Mappings for Finalized Invoices
ActionIn the docs onlyThis one prepares FreeFinance for sales coming from an Adobe Commerce (Magento 2) store, telling it how that data should land in finalized invoices, as the module name describes. It is a setup brick rather than one that bills anything.
Configure Adobe Commerce (Magento 2) Mappings for Outgoing Invoices
ActionIn the docs onlySame shop system, different invoice type: going by its title, this module sets the Magento 2 mapping used for outgoing invoices rather than finalized ones. Picking the right twin avoids a mapping that never gets used.
Configure Amazon Mappings for Outgoing Invoices
ActionIn the docs onlyFor Amazon sellers, this module gives FreeFinance the mapping it needs for outgoing invoices built from Amazon sales, according to its name. Note that Amazon only has this outgoing version in the list, with no finalized counterpart.
Configure Etsy Mappings for Finalized Invoices
ActionIn the docs onlyHandmade or vintage shop on Etsy? The name says this brick configures how Etsy sales map to finalized invoices in FreeFinance, so the settings sit in place before the orders flow through.
Configure Etsy Mappings for Open Invoices
ActionIn the docs onlyThe second Etsy option points at open invoices, meaning bills that stay unsettled for now, if you read its title literally. It is the only open-invoice mapping in the whole FreeFinance list, which makes it easy to spot.
Configure Shopify Mappings for Finalized Invoices
ActionIn the docs onlyShopify merchants get their own pair, and this half, judging by the name, sets the Shopify mapping for finalized invoices in FreeFinance. It saves you from reconciling two shop formats by hand.
Configure Shopify Mappings for Outgoing Invoices
ActionIn the docs onlyThe outgoing counterpart for Shopify: it defines, as the title reads, the mapping FreeFinance applies when Shopify sales become outgoing invoices. Pair it with the outgoing invoice module in the same flow.
Configure Stripe Mappings for Finalized Invoices
ActionIn the docs onlyStripe is a payment processor, not a shop, and this module covers it too: the name indicates it maps Stripe payments to finalized invoices in FreeFinance. Useful when card payments are where the sale really happens.
Configure Stripe Mappings for Outgoing Invoices
ActionIn the docs onlyHere Stripe feeds the outgoing side instead: per its title, the module sets how Stripe data maps to outgoing invoices. Choose it over the finalized variant when invoices still need a check.
Configure Wix Mappings for Finalized Invoices
ActionIn the docs onlyWix stores have a finalized-invoice mapping as well, which, following the module name, aligns Wix orders with FreeFinance's final invoices. Handy for small sites that sell a few products next to their pages.
Configure Wix Mappings for Outgoing Invoices
ActionIn the docs onlyThe Wix outgoing version sets, by its title, the mapping FreeFinance uses when Wix sales go out as outgoing invoices. It fits a flow built on outgoing rather than finalized invoices.
Configure WooCommerce Mappings for Finalized Invoices
ActionIn the docs onlyFor WordPress shops running WooCommerce, this brick prepares the mapping between WooCommerce orders and finalized invoices, based on what its name says. One setup module, then your invoice modules can follow.
Configure WooCommerce Mappings for Outgoing Invoices
ActionIn the docs onlyLast of the shop pairs: the WooCommerce outgoing module, which reads as the mapping for outgoing invoices fed by WooCommerce. Choose it when your process runs on outgoing invoices, not finalized ones.
Create Mapping for documentupload
ActionIn the docs onlyBefore documents start arriving, this module creates a mapping for the document upload feature, going by its name, so files know where to land. It works hand in hand with Upload a document.
Create Transactions for a Bank Account
ActionIn the docs onlyBank movements from elsewhere can land in FreeFinance through this module, which creates transactions on a bank account, as its title states. Your books then show the money without a manual import.
Create a Finalized Credit Memo (Rechnungslegung)
ActionIn the docs onlyRefunds need paperwork too, and this module issues a finalized credit memo in FreeFinance's invoicing area (Rechnungslegung is German for invoicing). The refund then leaves a written trace in your books.
Create a Finalized Invoice (Rechnungslegung)
ActionIn the docs onlyWhen the sale is certain, this module creates the invoice directly in its finalized state, ready to send. Going by the two names, it is the finalized alternative to the outgoing invoice module.
Create a Payment for a Finalized Invoice
ActionIn the docs onlyClosing the loop on money received, this module records a payment against an invoice that is already finalized. The invoice then reflects that it has been paid.
Create an Outgoing Invoice (Ausgangsrechnung)
ActionIn the docs onlyThis is the module most first scenarios use: it creates an outgoing invoice, Ausgangsrechnung in German, the bill you address to a customer. You then find it in FreeFinance.
Create or Replace a Customer
ActionIn the docs onlyYour customer list stays current with this module, which adds a customer or replaces the existing record with the data you send. It is usually the first FreeFinance step of a sales flow.
Create or Replace a Supplier
ActionIn the docs onlyOn the purchase side, this module creates a supplier or overwrites the existing one, keeping vendors in step with the tool where you manage them. Incoming bills then have a clean record to attach to.
Make an API Call
ActionIn the docs onlyAnything the rest of the list does not cover can go through this one, which calls any endpoint of the FreeFinance API with the connection you already set up. No second login is needed.
Upload a document
ActionIn the docs onlyReceipts, contracts and scanned bills reach FreeFinance through this module, which uploads a file from an earlier step of the scenario. The paper trail then sits in your bookkeeping instead of an inbox.
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