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Kanban Tool Make integrationAutomate Kanban Tool with Make.

Can Make keep your Kanban Tool boards tidy for you? The Kanban Tool Make integration offers 16 modules: 3 scheduled triggers, 12 actions and 1 search. If your team already works in Kanban Tool, this page takes you from the connection to a first live scenario.

Try the Kanban Tool integration on MakeSee the 16 modules

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What you can automate

What can the Kanban Tool Make integration do for you?

The Kanban Tool Make integration links your boards to a scenario, the automation you build in Make as a chain of modules. A module is one brick of that chain: a trigger that spots an event, an action that changes a task, or a search. With it, Make can notice new tasks, new boards and board activity, then create, move, update, comment on or archive tasks, all without writing code.

Tasks that arrive with their checklist. Watch Tasks spots each new card, and Create a Checklist Item adds the steps your team never wants to skip, so a fresh request lands on the board already broken down.

A board that reports to the rest of your tools. Watch Activities on a Board picks up what happens on a board and passes it to another app in your scenario, such as a chat channel or a spreadsheet the project manager reads.

Cards that follow an outside event. When a deal is signed in your CRM, List Tasks finds the matching card, Move a Task pushes it to the next stage or swimlane, and Create a Comment explains why it moved.

Know the limits before you start. Make's own documentation for Kanban Tool is marked as limited, so there is no official list of fields or quotas to lean on: test each module with Run once and read what comes back. Anything the listed modules miss goes through Make an API Call, with the same connection. Many apps also have an n8n node; the n8n vs Make comparison sets out the criteria, and the Make training helps if Make is new to you.

Connect

How do you connect Kanban Tool to Make?

  1. 01

    Add a Kanban Tool module

    In your scenario, click the + and search for Kanban Tool. Pick any module, Watch Tasks for instance, then click Create a connection. A connection is your Kanban Tool account linked to Make once, then reused by every Kanban Tool module.

  2. 02

    Name the connection

    Make suggests a default name. Changing it is optional, but a clear label, such as the team that owns the account, saves you a wrong pick the day you link a second Kanban Tool account.

  3. 03

    Authorize Make and save

    Depending on what Kanban Tool asks, either approve Make on the Kanban Tool page that opens, or paste the key Kanban Tool gives you. Then click Save, and Make can read your account from any Kanban Tool module.

First scenario

Your first scenario: a checklist on every new task

GoalWhen a task is created in Kanban Tool, Make adds a checklist item to it.

  1. 01

    Start a scenario

    From the Scenarios page, create a new scenario and click the + to place the first module.

  2. 02

    Add Watch Tasks

    Search for Kanban Tool, choose Watch Tasks and select your connection. Fill in its fields: once the connection exists, Make offers what it can read from your account.

  3. 03

    Chain Create a Checklist Item

    Click the + on the right of Watch Tasks and add Create a Checklist Item. Map the task coming from the trigger, then type the first step to tick, for example "Check the brief".

  4. 04

    Test with Run once

    Create a test task on the board, then click Run once. Each module shows the bundles it received; a bundle is one item passed from a module to the next, here one task.

  5. 05

    Schedule and switch on

    On the first module, open Scheduling: a new scenario runs every 15 minutes by default. Keep that or adjust it, then switch the scenario on.

Triggers

Which Kanban Tool triggers can start a scenario?

3 modules start a scenario when something happens in Kanban Tool. A scheduled trigger is checked by Make on the scenario's schedule; an instant one is called by Kanban Tool as soon as it happens.

Kanban Tool1Watch Activities on a Board

Watch Activities on a Board

Scheduled trigger

In Make“Triggers when a new activity on a board is made.”

This trigger hands your scenario each new activity recorded on a board, so other tools hear about changes without anyone copying them over by hand.

How it fires
scheduled. Make checks Kanban Tool on the scenario's schedule and collects the activities that appeared since the previous check.
When to use it
a manager wants to follow what moves on a board from a spreadsheet or a chat channel, without opening Kanban Tool.
Watch out
a busy board produces many activities, and each one runs the following modules. Every module run counts as an operation, the unit Make tracks on your plan.
Kanban Tool2Watch Boards

Watch Boards

Scheduled trigger

In Make“Triggers when a new board is created.”

Every board someone creates in Kanban Tool becomes a starting signal for your scenario, which makes it the natural place to prepare what a new project needs.

How it fires
scheduled. Make asks Kanban Tool for new boards at the interval set on the scenario, every 15 minutes by default.
When to use it
each new board stands for a client or a project, and you want Create a Task to drop the first tasks onto it.
Watch out
only new boards count here; for what happens inside a board that already exists, Watch Activities on a Board is the module you need.
Kanban Tool3Watch Tasks

Watch Tasks

Scheduled trigger

In Make“Triggers when a new task is created.”

Freshly created tasks flow into your scenario through Watch Tasks, ready to be completed, copied to another tool or announced to the team.

How it fires
scheduled. Make checks Kanban Tool on the scenario's schedule; on the Free plan the shortest gap between two checks is 15 minutes, and 1 minute on paid plans.
When to use it
requests reach you as cards, and each one should get a checklist or a comment as soon as Make picks it up.
Watch out
Make describes it as a trigger for new tasks; to follow edits and moves, look at Watch Activities on a Board instead.
Modules

What can Make do in Kanban Tool?

Kanban Tool gives you 13 modules. For each one: what it does for you, when to reach for it, and what to watch out for.

Kanban Tool1

Archive a Task

Action

In Make“Archives a specific task.”

Archive a Task clears a finished card off the board while keeping it on record, so the columns only show work still in progress.

When to use it
a ticket is closed in your support tool, and the linked task has nothing left to do on the board.
Watch out
archived tasks drop out of List Tasks results, so a later search will not find them. Unarchive a Task brings one back.
Kanban Tool2

Complete a Checklist Item

Action

In Make“Completes an existing checklist item on a task.”

Here Make ticks a step on a task for you once proof arrives from another app, so the checklist matches reality without anyone clicking.

When to use it
an invoice is paid in your billing tool, and the matching "Paid" line on the card should turn done.
Watch out
the item must already exist on the task; create it first with Create a Checklist Item if needed.
Kanban Tool3

Create a Checklist Item

Action

In Make“Creates a new checklist item on a task.”

A vague card becomes a short to-do list your team can follow, one new step under the task at a time.

When to use it
right after Watch Tasks, to give every new request the same opening steps, such as confirming the deadline or checking the budget.
Watch out
three separate items mean three runs of this module, which is three operations for every task.
Kanban Tool4

Create a Comment

Action

In Make“Writes a new comment on a specific task.”

Create a Comment writes a note on a task, leaving a visible trace of what the automation did and why it did it.

When to use it
after Move a Task, to tell the assignee that a client replied, with the details mapped from the earlier module.
Watch out
write the comment for the person reading the card; a raw dump of mapped data is hard to read inside a task.
Kanban Tool5

Create a Task

Action

In Make“Creates a new task on a specific board.”

Create a Task puts a new card on the board of your choice, filled with whatever the previous modules collected.

When to use it
a web form, an email or a quote request should become work on the board without someone typing it again.
Watch out
if the same scenario starts on Watch Tasks, the card it creates will look like a new task. Keep those two roles in separate scenarios.
Kanban Tool6

Delete a Checklist Item

Action

In Make“Deletes a checklist item from a task.”

Steps that no longer apply disappear from the task with this module, so the checklist stays honest instead of carrying dead lines.

When to use it
a client trims the scope of a project, and the related step no longer belongs on the card.
Watch out
a deletion cannot be undone from Make; if the step might come back, Update a Checklist Item is the safer choice.
Kanban Tool7

Delete a Task

Action

In Make“Deletes a specific task.”

Delete a Task removes a card for good, which suits duplicates and test data rather than real work.

When to use it
your scenario spots the same request received twice, and only one card should stay on the board.
Watch out
nothing in Make brings a deleted task back; if you only want a cleaner board, Archive a Task keeps a way back open.
Kanban Tool8

Make an API Call

Action

In Make“Performs an arbitrary authorized API call.”

Think of this module as the escape hatch: your scenario can call any endpoint of the Kanban Tool API while reusing the connection you already set up.

When to use it
the action you need is not among the 15 other modules.
Watch out
you will need the Kanban Tool API documentation to build the request, since Make's own page on this app is limited.
Kanban Tool9

Move a Task

Action

In Make“Moves a specific task between workflow stages and swimlanes.”

Move a Task shifts a card to another workflow stage or swimlane, so the board shows where the work really stands.

When to use it
an order ships from your online store, and its card should advance without anyone dragging it.
Watch out
you need the task first; pair it with a trigger or with List Tasks so the right card gets moved.
Kanban Tool10

Unarchive a Task

Action

In Make“Unarchives a task.”

Closed work sometimes comes back, and Unarchive a Task puts the archived card back on the board, so the team picks up where it left off.

When to use it
a customer reopens a closed ticket, and the old card already holds everything the team needs.
Watch out
List Tasks cannot see archived tasks; keep a reference to the task when you archive it, in a spreadsheet for example.
Kanban Tool11

Update a Checklist Item

Action

In Make“Updates a checklist item's name or assigned user.”

Update a Checklist Item renames a step or changes who it is assigned to, so checklists keep up when plans shift.

When to use it
a teammate goes on leave according to your HR tool, and their open steps should pass to a colleague.
Watch out
the doc mentions only the item's name and assigned user; to mark it done, use Complete a Checklist Item.
Kanban Tool12

Update a Task

Action

In Make“Updates a task's name, description, due date or other details.”

Update a Task edits an existing card in place, its name, description, due date or other details, without creating a new one.

When to use it
a delivery date changes in your CRM, and the due date on the board should follow it.
Watch out
try it with Run once on a sample card before pointing it at live tasks.
Kanban Tool13

List Tasks

Search

In Make“Finds a task on a selected board given task's name, location, or with advanced search query. Does not search for archived tasks.”

List Tasks looks up tasks on a board by name, by location or with an advanced search query, and hands each match to the next module.

When to use it
an outside event names a task, and you need the card itself before moving, updating or commenting on it.
Watch out
archived tasks are never returned, and a search can bring back zero, one or several bundles, so check what Run once shows before chaining an action.
Need help

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FAQ

Kanban Tool and Make: common questions

01Is the Kanban Tool Make integration free?
Yes. Kanban Tool is a standard app in Make, so its modules are available from the Free plan. That plan allows 2 active scenarios, at least 15 minutes between two scheduled runs, 5 minutes per execution, files up to 5 MB and 512 MB of data transfer. Paid plans (Core, Pro, Teams and Enterprise) lower the interval to 1 minute, lift the cap on active scenarios and allow 40 minutes per execution; usage is counted in operations per month. Your Kanban Tool subscription is a separate matter.
02What do you need to connect Kanban Tool to Make?
A Kanban Tool account and a Make account are enough to start, and Make's documentation lists no other prerequisite. You add any Kanban Tool module, click Create a connection, name it if you like, then either authorize Make on the Kanban Tool page or paste the key Kanban Tool provides, and save. That connection then serves every Kanban Tool module in your scenarios. Because the official documentation for this app is limited, a Run once on Watch Tasks is the simplest way to confirm Make can read your boards.
03Do Kanban Tool triggers fire instantly in Make?
No. The 3 Kanban Tool triggers, Watch Activities on a Board, Watch Boards and Watch Tasks, are all scheduled: Make checks Kanban Tool on the scenario's schedule instead of being called by the app. A new scenario checks every 15 minutes by default. On the Free plan, 15 minutes is also the shortest interval, while paid plans go down to 1 minute. For most board workflows that gap is fine; if a step must follow a new card closely, shorten the interval as far as your plan allows.
04What if a Kanban Tool module is missing in Make?
Use Make an API Call. It reaches any endpoint of the Kanban Tool API from your scenario with the same connection, so you are not limited to the 15 other modules. You will need the Kanban Tool API documentation to shape the request, because Make's own documentation for this app is marked as limited and describes no fields or quotas. Also keep in mind that List Tasks skips archived tasks: if your flow depends on them, plan another way to keep track of those cards.
05Should you use Make or n8n with Kanban Tool?
It depends on what your team already uses. On the Make side, Kanban Tool comes with 16 ready-made modules, 3 triggers included, plus Make an API Call for the rest, and it works from the Free plan. Many apps also have an n8n node, so check whether one exists for Kanban Tool and what it covers before you decide. The safest path is to compare both on the modules your board really needs, then build a small test scenario in the tool you pick.
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