Resources · Make integration

Toodledo Make integrationAutomate Toodledo with Make.

Your Toodledo tasks can create, update and clean themselves up. The Toodledo Make integration gives you 30 modules: 6 triggers, 19 actions and 5 searches. This page shows how to link your account, build a first scenario and pick the right module.

Try the Toodledo integration on MakeSee the 30 modules

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What you can automate

What can the Toodledo Make integration do for you?

The Toodledo Make integration links your Toodledo account to Make, a visual tool where you chain apps together without code. Once linked, Make can spot new or deleted tasks, notes and rows, then add, edit, share or remove items in Toodledo for you.

Tasks that arrive on their own. A form, a CRM or an inbox in another app can feed Add a Task, so a request becomes a Toodledo task without anyone copying it by hand. Add a Folder, Add a Goal or Add a Context let the scenario prepare the structure first.

Deletions that stay in sync. Watch Deleted Tasks, Watch Deleted Notes and Watch Deleted Rows notice what disappeared from Toodledo, so another tool can remove its own copy and nobody works on a ghost item.

Notes that turn into action. Watch Notes picks up each new note, and Add a Task can create the follow-up it calls for. That is the scenario built step by step further down.

What Make does not offer here: there is no Make an API Call module for Toodledo, so anything outside these 30 modules needs another route. The same app often exists as an n8n node too; the n8n vs Make comparison helps you choose. To learn the editor properly, see the Make training, and if a run fails, the Make troubleshooting guide lists the usual causes.

Connect

How do you connect Toodledo to Make?

  1. 01

    Add a Toodledo module

    Open a scenario in Make, add any Toodledo module and click Create a connection. A connection is your Toodledo account linked to Make once, then reused by every Toodledo module you add later.

  2. 02

    Name it, then save

    You can type a label in Connection name, handy if you link more than one Toodledo account. Custom app credentials under Show advanced settings are optional; most people leave them empty and click Save.

  3. 03

    Confirm access in Toodledo

    If Toodledo asks, log in and confirm that Make may reach your account. The window closes, the connection appears in the module, and Make can now list your folders and other items.

First scenario

Build your first Toodledo scenario

GoalWhen a new note lands in Toodledo, Make adds a follow-up task for it.

  1. 01

    Create the scenario

    On the Scenarios page, create a new scenario, then click the big + to place the first module. A scenario is the automation you build: a chain of modules.

  2. 02

    Add Watch Notes

    Search for Toodledo, pick Watch Notes and click Create a connection to link your account. At each scheduled check, this trigger picks up the notes it has not seen yet.

  3. 03

    Add a Task after it

    Click the + on the right of Watch Notes and choose Add a Task. Fill its fields by mapping data from the note, so each task points back to the note that created it.

  4. 04

    Test with Run once

    Write a test note in Toodledo, then click Run once. Open the bubble on each module to read the bundle it received, a bundle being one item passed along, here one note.

  5. 05

    Schedule and switch on

    Click the clock on Watch Notes to set the schedule, every 15 minutes by default, then turn the scenario on. Each module run counts as one operation on your Make plan.

Triggers

Toodledo triggers: what starts a scenario

6 modules start a scenario when something happens in Toodledo. A scheduled trigger is checked by Make on the scenario's schedule; an instant one is called by Toodledo as soon as it happens.

Toodledo1Watch Deleted Tasks

Watch Deleted Tasks

Scheduled trigger

In Make“Triggers when there is a newly deleted task. This will enable you to detect when a task was deleted on Toodledo so you can also delete the task from your application.”

Tells your scenario which tasks were just removed from Toodledo, so a copy kept in another tool can be removed too. Each deleted task arrives as its own bundle.

How it fires
it is a scheduled trigger, so Make checks Toodledo on the scenario's schedule, every 15 minutes by default, rather than hearing about the deletion the instant it happens.
When to use it
your tasks are mirrored in a project board or a spreadsheet and you want a task crossed out of Toodledo for good to vanish there as well.
Watch out
the other side needs a way to find the matching item, so store the Toodledo task reference when you first copy it.
Toodledo2Watch Tasks

Watch Tasks

Scheduled trigger

In Make“Triggers when there is a new task.”

Hands your scenario every task newly created in Toodledo, ready to be copied, announced or sorted elsewhere. It is the natural starting point when Toodledo is where work first gets written down.

How it fires
scheduled. Make asks Toodledo for new tasks each time the scenario runs, on the schedule set on this first module.
When to use it
a teammate should hear about a new task in a chat channel, or your time tracker needs a matching entry at the next check after the task appears.
Watch out
several tasks created between two checks arrive together, one bundle each, and every later module runs once per task, which adds operations.
Toodledo3Watch Deleted Notes

Watch Deleted Notes

Scheduled trigger

In Make“Triggers when there is a newly deleted note. This will enable you to detect when a note was deleted on Toodledo so you can also delete the note from your application.”

Spots notes that were removed from your Toodledo notebook, so any copy you published or archived elsewhere can follow the same fate. Nothing else in the notebook is touched.

How it fires
on a schedule. Make polls Toodledo at the interval chosen on the scenario, so a deletion shows up at the next check, not immediately.
When to use it
meeting notes are pushed to a shared wiki page, and a note someone throws away in Toodledo should not stay visible on the wiki.
Watch out
pair it with Watch Notes only if you really need both directions, otherwise you pay operations for checks that rarely find anything.
Toodledo4Watch Notes

Watch Notes

Scheduled trigger

In Make“Triggers when there is a new note.”

Passes each new Toodledo note to the rest of your scenario, whether that means turning it into a task, a message or a document. It works on the long form notes section of Toodledo, not on task notes.

How it fires
scheduled trigger. Make checks Toodledo on the scenario's schedule and returns the notes created since the previous check.
When to use it
you jot ideas or call summaries in the notebook and want each one to spawn a follow-up task, as in the first scenario above.
Watch out
run the scenario once on a test note before switching it on, so you see exactly what a note bundle contains before mapping it.
Toodledo5Watch Deleted Rows

Watch Deleted Rows

Scheduled trigger

In Make“Triggers when there is a newly deleted row in a selected list. This will enable you to detect when a row was deleted in the list on Toodledo so you can also delete the row from your application.”

Reports rows removed from a Toodledo list you pick, which keeps a linked sheet or database from holding entries that no longer exist. You choose the list in the module once the connection is ready.

How it fires
Make checks the selected list at each scheduled run of the scenario; Toodledo does not push the deletion to Make.
When to use it
an inventory or reading list lives in Toodledo and is mirrored in a spreadsheet that others read.
Watch out
one module watches one list, so a second list means a second scenario or a second trigger setup.
Toodledo6Watch Rows

Watch Rows

Scheduled trigger

In Make“Triggers when there is a new row in a selected list.”

Brings every row newly added to a chosen Toodledo list into your scenario, so a checklist or tracker kept there can feed other tools. It is the list counterpart of Watch Tasks.

How it fires
scheduled. On each run, Make looks at the selected list and returns the rows added since the last look.
When to use it
a candidates list, a supplier list or a set of ideas grows in Toodledo and each new entry should appear in a sheet or trigger a message.
Watch out
the list is picked in the module settings, so renaming or replacing that list later means opening the module again to select it.
Modules

Toodledo modules: what each one does

Toodledo gives you 24 modules in 6 groups. For each one: what it does for you, when to reach for it, and what to watch out for.

Tasks

6 modules
Toodledo1

Add a Task

Action

In Make“Adds a task. Tasks allow users to keep track of the things that they need to do. This helps them stay organized and be more productive.”

Creates a new task in Toodledo from data coming out of another module, so requests stop living in inboxes and land on your to do list directly.

When to use it
a form entry, a flagged email or a new deal elsewhere should become something to do in Toodledo.
Watch out
if the trigger can fire twice for the same item, you get two tasks, so filter duplicates before this module.
Toodledo2

Edit a Task

Action

In Make“Edits a task.”

Changes an existing Toodledo task, for example to update its content after something moved in another app. You tell the module which task to change, then map the new values.

When to use it
a ticket changes status in your help desk and the matching Toodledo task should reflect it.
Watch out
you need the task reference, so keep it from the module that created or fetched the task.
Toodledo3

Get a Task

Action

In Make“Retrieves a task.”

Reads one Toodledo task and hands its details to the next modules, without changing anything. Think of it as looking up a task before deciding what to do with it.

When to use it
a trigger only gives you a reference and you need the full task to write a message or an update.
Watch out
it returns a single task, not a list, so you must already know which one you want.
Toodledo4

Delete a Task

Action

In Make“Deletes a task.”

Removes a task from Toodledo for good, which keeps your list clean when the work was cancelled or handled somewhere else.

When to use it
a deal is lost or an order is refunded in another tool, and the task tied to it no longer makes sense.
Watch out
treat it as a one-way step and try it on a throwaway task with Run once before letting it act on real ones.
Toodledo5

Reassign a Task

Action

In Make“Reassigns a task.”

Hands a Toodledo task over to someone else, so the right person sees it on their own list without a manual handover.

When to use it
a request comes in for a region or a client owned by a colleague, and the task should move to them right after creation.
Watch out
List Collaborators shows who you can hand tasks to; run it once to check the person is there.
Toodledo6

Share a Task

Action

In Make“Shares a task.”

Shares a Toodledo task with others while you keep it, useful when several people should follow the same piece of work.

When to use it
a task created for a launch or an event needs to be visible to the whole small team involved.
Watch out
sharing is different from reassigning; pick Reassign a Task when the owner should actually change.

Folders

3 modules
Toodledo7

Add a Folder

Action

In Make“Adds a folder. Folders are a way to organize tasks and notes into groups. Most people use folders to keep different projects or areas of their life separated.”

Creates a folder in Toodledo, the place where tasks and notes of one project or area sit together. Your scenario can prepare the folder before filling it.

When to use it
a new client or project is signed in your CRM, and its tasks deserve their own folder from the first day.
Watch out
run List Folders first if the folder might already exist, to avoid two folders with the same name.
Toodledo8

Delete a Folder

Action

In Make“Deletes a folder.”

Removes a Toodledo folder once the project it grouped is over, which keeps the folder picker short for everyone.

When to use it
a project is marked closed in your project tool and its Toodledo folder should disappear with it.
Watch out
check what is still filed inside before the scenario deletes it, and test on an empty folder with Run once.
Toodledo9

List Folders

Search

In Make“Retrieves a list of folders.”

Returns the folders of your Toodledo account, one bundle per folder, so the scenario can find the right one or check that it exists.

When to use it
before Add a Folder, to skip creation when a folder with that name is already there.
Watch out
a search can return zero, one or many folders, and each following module runs once per folder unless you filter.

Contexts, Goals, and Locations

9 modules
Toodledo10

Add a Context

Action

In Make“Adds a context. Context is a concept that is frequently used by people who use the GTD methodology. It allows you to assign tasks to certain contexts in which they must be completed.”

Creates a context in Toodledo, the label that says where or in what situation a task can be done, a habit taken from the GTD method.

When to use it
you set up a new workspace for someone and want contexts like calls or errands ready before tasks arrive.
Watch out
List Contexts tells you what already exists, which helps avoid near duplicates.
Toodledo11

Add a Goal

Action

In Make“Adds a goal. Goals are a way to organize tasks. Most people use goals to indicate how tasks contribute to longer term goals or aspirations.”

Creates a goal in Toodledo so tasks can be tied to a longer term aim, giving your list a sense of what each item serves.

When to use it
objectives are agreed in another tool and you want each one mirrored as a Toodledo goal that tasks can point to.
Watch out
goals only help if tasks are linked to them, so plan that link in the modules that add tasks.
Toodledo12

Add a Location

Action

In Make“Adds a location. Locations are a way to organize tasks by where they can be completed.”

Creates a location in Toodledo, a way to group tasks by the place where they can be done, like an office, a warehouse or a store.

When to use it
a new site or shop opens and its local tasks should be filed under that place from the start.
Watch out
run List Locations first when the scenario might meet the same place twice.
Toodledo13

Delete a Context

Action

In Make“Deletes a context.”

Removes a context from Toodledo when that way of sorting tasks is no longer used, keeping the choices short when someone files a task.

When to use it
a team drops a working mode, say field visits, and its context should go with it.
Watch out
fetch the context reference with List Contexts, and test on a dummy context before touching real ones.
Toodledo14

Delete a Goal

Action

In Make“Deletes a goal.”

Removes a goal from Toodledo once it is reached or abandoned, so the goal list only shows what still matters.

When to use it
an objective is closed in your planning tool and its Toodledo twin should disappear at the same moment.
Watch out
tasks linked to that goal lose that link, so review them before the scenario removes the goal.
Toodledo15

Delete a Location

Action

In Make“Deletes a location.”

Removes a location from Toodledo when a place stops mattering to your tasks, for instance after a move or a closed branch.

When to use it
a site is marked inactive in another system and should no longer appear as a place to file tasks.
Watch out
get the right reference from List Locations, since two places with close names are easy to mix up.
Toodledo16

List Contexts

Search

In Make“Retrieves a list of contexts.”

Returns every context in your Toodledo account, one bundle each, so the scenario can match a context by name or check it exists.

When to use it
before adding a task that should carry a context, or before creating a context that may already be there.
Watch out
the search can return several bundles, and each next module then runs once per context.
Toodledo17

List Goals

Search

In Make“Retrieves a list of goals.”

Returns the goals stored in Toodledo, which lets a scenario find the one a new task belongs to or report on what is open.

When to use it
a new task coming from another app must be tied to an existing goal, and you only know that goal by its name.
Watch out
zero results is a normal answer, so plan what the scenario does when no goal matches.
Toodledo18

List Locations

Search

In Make“Retrieves a list of locations.”

Returns the locations defined in Toodledo, one bundle per place, so the scenario can file a task under the right one.

When to use it
requests come in with a store or site name and the matching Toodledo location must be found before the task is added.
Watch out
add a filter after it to keep only the location you want, or later modules run for every place.

Notes

3 modules
Toodledo19

Add a Note

Action

In Make“Adds a note. The Notes section of Toodledo (sometimes called Notebook) is an entire section for long form notes that users can create. Notes can be organized into folders.”

Writes a new note in the Toodledo notebook, the space for longer text that can sit in folders, so reference material lands next to your tasks.

When to use it
a call summary, a transcript or a form with long answers should be kept as a note rather than squeezed into a task.
Watch out
pick the folder in the module so notes do not pile up unsorted.
Toodledo20

Get a Note

Action

In Make“Retrieves a note.”

Reads one Toodledo note and passes its content on, so another module can publish, translate or summarize it without changing the original.

When to use it
a trigger or a list gives you a note reference and you need the full text for the next step.
Watch out
it returns one note; to handle several, feed it references one bundle at a time.
Toodledo21

Delete a Note

Action

In Make“Deletes a note.”

Removes a note from Toodledo, handy once its content has been moved to a wiki or a document where it now lives.

When to use it
after a scenario archives a note elsewhere, to avoid keeping two versions that drift apart.
Watch out
place it last in the scenario, after the copy has succeeded, so a failed copy never costs you the note.

Account

2 modules
Toodledo22

Get an Account Info

Action

In Make“Gets an account information.”

Reads the details of the connected Toodledo account, which confirms which account a scenario is really working on.

When to use it
several Toodledo connections exist in your Make organization and you want a scenario to log or check which one ran.
Watch out
it reads information only, so it will not change any setting of the account.
Toodledo23

List Collaborators

Search

In Make“Retrieves a list of collaborators.”

Returns the people you collaborate with in Toodledo, one bundle each, which is what you need before sharing or reassigning work by automation.

When to use it
ahead of Reassign a Task or Share a Task, to find the right person from a name coming from another app.
Watch out
an empty result means nobody is set up as a collaborator yet on the Toodledo side.

Rows

1 module
Toodledo24

Get a Row

Action

In Make“Retrieves a row.”

Reads one row from a Toodledo list and hands its values to the next modules, useful when a list holds reference data like prices or contacts.

When to use it
Watch Rows gave you a new entry and you want its full content before copying it to a sheet.
Watch out
you choose the list and the row, so keep the row reference from the module that found it.
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FAQ

Toodledo and Make: common questions

01Is the Toodledo Make integration free?
Yes, Toodledo is a standard app in Make, so its modules work on the Free plan. That plan allows 2 active scenarios, a scheduled run at most every 15 minutes, up to 5 minutes per run, files up to 5 MB and 512 MB of data transfer. Paid plans (Core, Pro, Teams, Enterprise) lower the interval to 1 minute, remove the cap on active scenarios and allow 40 minutes per run. Usage is counted in operations, one per module run on one item.
02What do you need to connect Toodledo to Make?
A Toodledo account and a Make account are enough; the documentation lists no other requirement. Add any Toodledo module, click Create a connection, optionally name it, then click Save and confirm access if Toodledo asks. Custom client credentials are optional and hide under Show advanced settings. If you use them, the custom app on the Toodledo side needs the Redirect URI given in the Make documentation, otherwise the authorization will not go through.
03Do Toodledo triggers in Make react in real time?
No. All 6 Toodledo triggers are scheduled, none is instant. Make checks Toodledo each time the scenario runs, every 15 minutes by default, and collects what changed since the previous check. On a paid plan you can shorten the interval to 1 minute. For most task and note workflows, a delay of a few minutes is fine; if you need speed, set the shortest interval your plan allows on the first module.
04What if the Toodledo module you need is missing?
It depends on what is missing. Toodledo has no Make an API Call module in Make, so you cannot fall back on a raw request to reach something outside the 30 available modules. Start by checking whether a combination works, for instance a List search followed by an Edit or Delete action. If it still falls short, another app in your stack may cover the gap, or the team at Hack'celeration can look at your case.
05Should you use Make or n8n for Toodledo?
It depends on the tool you already run. In Make, Toodledo comes with 30 ready modules, including 6 scheduled triggers, and works from the Free plan, so you can build and test right away. The same app often has an n8n node as well; compare the modules each side offers for your exact use case before choosing. Keeping your Toodledo scenarios in the platform that already hosts your other automations also makes them easier to maintain.
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