Resources · Make integration

Trainual Make integrationAutomate Trainual with Make.

Can Make keep Trainual in step with the rest of your tools? The Trainual Make integration gives you 16 modules: 12 actions and 4 searches on users, roles, subjects, topics and tests. This guide walks ops and HR teams from the connection to a first working scenario.

Try the Trainual integration on MakeSee the 16 modules

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What you can automate

What can the Trainual Make integration automate?

The Trainual Make integration links your Trainual account to Make, a no-code tool where you build a scenario: an automation made of modules, each module being one brick such as an action or a search. Trainual has no trigger in Make, so another app or a schedule starts the scenario, and the Trainual modules then act on people and training content.

Onboarding that assigns itself. When a new hire shows up in the tool where HR records arrivals, Assign Roles and Assign Subjects give that person the right training path, with no admin clicking through profiles.

Offboarding that stays tidy. A departure logged elsewhere can run Archive a User, and Unarchive a User brings the profile back when a seasonal worker returns.

Training data you can read. List Users, List Subjects and List Tests send their results to a table, for instance through the Airtable Make integration, so managers see who is enrolled in what.

What Make does not do here: no module reacts to an event inside Trainual, and Make's own documentation for the app is limited because little public information exists about it. For anything the listed modules miss, Make an API Call reaches the Trainual API with the same connection.

Trainual may also be available as an n8n node; the n8n vs Make comparison sets the two tools side by side. To learn the editor step by step, the Make training starts from zero.

Connect

How do you connect Trainual to Make?

  1. 01

    Add a Trainual module

    Open your scenario, click the + and search for Trainual. Pick any module, Get a User for example, then click Create a connection. A connection is your Trainual account linked to Make once, and every Trainual module reuses it afterward.

  2. 02

    Name the connection

    The name is optional. A clear label, like the name of your Trainual workspace, still pays off the day you link a second account and need to tell the two apart in the module settings.

  3. 03

    Authorize and save

    Make then asks for access: either you approve it on a Trainual page, or you paste the key Trainual gives you, depending on what the connection window shows. Click Save and the module is ready for its fields.

First scenario

Your first scenario: training for every new hire

GoalWhen a new hire appears in another app, Make assigns the right Trainual subjects to that person.

  1. 01

    Create the scenario

    On the Scenarios page, create a new scenario and click the + to place the first module. That first module belongs to the app where new hires show up, such as your HR tool or a spreadsheet.

  2. 02

    Set the starting point

    Pick the module of that app that spots a new record, connect its account and fill its fields. Trainual has no trigger, so this other app decides when the scenario starts.

  3. 03

    Add Assign Subjects

    Click the + on the right, search for Trainual and choose Assign Subjects. Create the connection, then map the person from the previous module so Make knows which Trainual user gets the training.

  4. 04

    Pick the subjects

    Once the connection exists, Make lists the subjects it can read in your account. Choose the ones every new hire should follow. No need to type their names, the list is right there.

  5. 05

    Test with Run once

    Click Run once with one real test record. Open each module's bubble to read the bundle it received: a bundle is one item passing between modules, here one new hire.

  6. 06

    Schedule and switch on

    Set the schedule on the first module, every 15 minutes by default, then switch the scenario on. Each module run on one bundle counts as one operation on your Make plan.

Modules

What each Trainual module does

Trainual gives you 16 modules. For each one: what it does for you, when to reach for it, and what to watch out for.

Trainual1

Archive a User

Action

In Make“Archives a user.”

Takes a Trainual profile out of your active team when someone leaves, so the people list reflects who actually works with you today.

When to use it
a departure recorded in your HR tool or a spreadsheet should close the matching Trainual profile.
Watch out
map the exact person before switching the scenario on; if the wrong profile gets archived, Unarchive a User is the way back.
Trainual2

Assign Roles

Action

In Make“Assignes roles from a user.”

Gives a Trainual user new roles in a single step, which spares an admin from editing the profile by hand each time a job changes.

When to use it
a promotion or a team move lands in another app and the role in Trainual should follow.
Watch out
this module adds roles; to take one away, reach for Unassign Roles in the same scenario.
Trainual3

Assign Subjects

Action

In Make“Assignes subjects to a user.”

Puts training subjects on a user's list, so a new hire opens Trainual and finds the right material already waiting.

When to use it
right after an arrival is logged elsewhere, as in the first scenario above.
Watch out
the person has to exist in Trainual; check with Run once that the user you map is the one you expect.
Trainual4

Get a Subject

Action

In Make“Retrieves a specific subject.”

Fetches one subject from Trainual and hands what the app stores about it to the next modules of the scenario.

When to use it
you already know which subject you need and want a single bundle, not a whole list.
Watch out
when you cannot pick the subject directly, run List Subjects first and pass its result along.
Trainual5

Get a Test

Action

In Make“Retrieves a specific test.”

Brings back one Trainual test, ready to feed a report, a message or a row in a table later in the scenario.

When to use it
a manager wants the details of one specific quiz shared with the team.
Watch out
Get a Test only reads the test; nothing about it changes in Trainual when the module runs.
Trainual6

Get a Topic

Action

In Make“Retrieves a specific topic.”

Returns one topic, the finer unit that sits inside a subject in Trainual, so its content can travel to another tool.

When to use it
a scenario needs one known topic, for instance to share it with a team that does not use Trainual.
Watch out
if you only know the subject, List Topics shows the topics under it before you pick one.
Trainual7

Get a User

Action

In Make“Retrieves a specific user.”

Looks up one Trainual user and passes the profile to the next module, a safe first look before any change.

When to use it
you want to confirm who you are about to archive, update or reassign.
Watch out
each lookup costs an operation, one run of one module that Make counts on your plan, so skip it when the data is already in the scenario.
Trainual8

Make an API Call

Action

In Make“Performs an arbitrary authorized API call.”

Reaches the parts of Trainual that the 15 other modules leave out, using the connection you already created.

When to use it
you need an endpoint of the Trainual API that no listed module covers.
Watch out
you work from Trainual's API documentation here, and Make's own guide for the app is limited, so test every call with Run once before relying on it.
Trainual9

Unarchive a User

Action

In Make“Unarchives a user.”

Brings an archived Trainual profile back into the active team without recreating the person from scratch.

When to use it
a seasonal employee returns, or an archive happened by mistake.
Watch out
check the restored profile with Get a User after the run to see which roles and subjects it holds.
Trainual10

Unassign Roles

Action

In Make“Unassignes roles from a user.”

Removes roles from a user, keeping the Trainual profile in line with the job the person holds now.

When to use it
a team change recorded elsewhere, paired with Assign Roles for the new position.
Watch out
map the exact user; a role removed from the wrong profile has to be put back with Assign Roles.
Trainual11

Unassign Subjects

Action

In Make“Unassignes subjects to a user.”

Clears subjects from a user's list once they no longer apply, so the training plan stays short and relevant.

When to use it
a subject was assigned by mistake, or the person moved to a team with a different path.
Watch out
Make's doc for Trainual is thin, so try it on a test user first to see what happens to that subject in the profile.
Trainual12

Update a User

Action

In Make“Invites a new user to the defined account.”

Changes a Trainual user from data another app already holds, so the profile follows your HR records.

When to use it
a detail about a person changes in the tool your team treats as the reference.
Watch out
Make's documentation describes this module as inviting a new user to the account, which does not match its name; run it once on a test address before wiring it to real people.
Trainual13

List Subjects

Search

In Make“Retrieves a list of subjects.”

Returns the subjects of your Trainual account, each one as a separate bundle the next modules can use.

When to use it
building a training catalog in a table, or finding a subject before Get a Subject or List Topics.
Watch out
a search returns zero, one or many bundles, and every module after it runs once per bundle, so operations grow with the list.
Trainual14

List Tests

Search

In Make“Retrieves a list of tests.”

Gives you the tests stored in Trainual, one bundle each, ready for a shared overview.

When to use it
managers want every quiz of the account gathered in one sheet they already open.
Watch out
an empty result means zero bundles for the next modules; check with Run once what Trainual actually sends back.
Trainual15

List Topics

Search

In Make“Retrieves a list of topics for a specific subject.”

Lists the topics that belong to one subject, so you can map the full content of a training path.

When to use it
reviewing a subject before a content refresh, topic by topic.
Watch out
it starts from a specific subject, so place List Subjects or Get a Subject before it and map the subject from there.
Trainual16

List Users

Search

In Make“Retrieves a list of users.”

Pulls the people of your Trainual account into the scenario, one bundle per person, for a headcount or a comparison.

When to use it
matching your Trainual users against the list your HR tool holds.
Watch out
an action such as Archive a User placed right after it would act on every person returned; make sure it only receives the one you mean.
Need help

Need help automating Trainual with Make?

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FAQ

Trainual and Make: common questions

01Is the Trainual Make integration free?
Yes. Trainual is a standard app in Make, available from the Free plan onward. That plan allows 2 active scenarios, a minimum interval of 15 minutes between scheduled runs, 5 minutes of execution per run, files up to 5 MB and 512 MB of data transfer. Paid plans lower the interval to 1 minute, remove the cap on active scenarios and count usage in credits, meaning operations, per month. This page does not cover what Trainual itself charges, so check your Trainual subscription separately.
02What do you need to connect Trainual to Make?
A Trainual account and a Make account are enough to begin, since the documentation lists no other prerequisite. Add any Trainual module, click Create a connection, optionally give it a name, then either approve access on a Trainual page or paste the key Trainual provides, depending on what the window asks. Click Save and the connection works for all 16 modules. If a step looks unfamiliar, ask the person who administers your Trainual account, because Make's own documentation for the app is limited.
03Can Trainual start a Make scenario by itself?
No. Trainual has no trigger module in Make, so nothing inside Trainual can launch a scenario. You start it another way: with the trigger of another app, such as the tool where new hires or departures are recorded, or with Make's schedule on the first module, every 15 minutes by default and at least 15 minutes apart on the Free plan. The Trainual actions and searches then run after that first module, once per bundle they receive.
04What if a Trainual module is missing in Make?
It depends on what you need. The integration includes Make an API Call, which reaches any endpoint of the Trainual API with the connection you already have, so a task that none of the other 15 modules covers can still run from your scenario. You will need Trainual's API documentation to set it up, and Make warns that its own guide for Trainual is limited. Test each call with Run once and read the bundle it returns before switching the scenario on.
05Should you use Make or n8n for Trainual?
It depends on the tool your team already builds in. In Make, Trainual offers 16 modules to assign and remove roles and subjects, archive or update users and read tests, topics and subjects, plus Make an API Call for the rest. n8n often has a node for the same app, so check its list of nodes for Trainual before deciding. Compare the actions each side offers for your exact use case rather than a general ranking, and pick the one where your scenario is simplest to maintain.
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