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Zistemo Make integrationAutomate Zistemo with Make.
Can Make keep your Zistemo tasks, timers and leave requests in sync without copy and paste? The Zistemo Make integration gives you 29 modules: 3 triggers, 22 actions and 4 searches. This guide is for people who know Zistemo well and are new to Make; it walks you from the API key to a working first scenario.
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What can the Zistemo Make integration do for you?
The Zistemo Make integration links your Zistemo account to Make, a visual tool where you build a scenario: an automation made of modules, each module being one brick such as a trigger, an action or a search. Once connected, Make can spot new tasks, items and time entries in Zistemo and then create, update or archive records for you.
Tasks that never slip through. Put Watch New Tasks at the start of a scenario and every new task in Zistemo becomes a bundle, a single item passed to the next module. From there, Create a Time Entry or Start a Timer can prepare the tracking side so nobody forgets to log hours.
A clean item catalog. Watch New Items spots additions, and the Mark an Item as Archived or Update an Item modules keep the list tidy when something changes in another tool you already use.
Leave requests in one place. Create a Leave, Update a Leave and Search Leaves let you record absences coming from a form or an HR tool, then look them up before planning work.
What the integration does not do: it has no instant trigger, so Make checks Zistemo on the scenario's schedule rather than reacting the moment something happens. When a listed module does not cover your need, Make an API Call reaches the rest of the Zistemo API. The same app often exists in n8n too; the n8n vs Make comparison lays out the criteria, the Make pricing page explains plans, and the Make training helps if you want guided practice.
How do you connect your Zistemo account to Make?
- 01
Copy your API key in Zistemo
You need an active Zistemo account and its API key. In Zistemo, open your profile, click Integration, then select API and copy the key shown on screen. Keep that tab open until the connection works.
- 02
Add a Zistemo module in Make
In your scenario, add any Zistemo module and click Create a connection. A connection is your Zistemo account linked to Make once, then reused by every Zistemo module you add later.
- 03
Name it and paste the key
The Connection name field is optional, but a clear name helps when several people share the workspace. Paste the API key you copied, or follow the on-screen instructions, and save.
Your first scenario with Zistemo
GoalWhen a new task appears in Zistemo, Make creates a matching time entry so the hours have a place to land.
- 01
Create the scenario
Open the Scenarios page, create a new scenario and click the big + to place the first module on the canvas.
- 02
Pick Watch New Tasks
Search for Zistemo, choose Watch New Tasks and select your connection, or click Create a connection if this is your first Zistemo module.
- 03
Add Create a Time Entry
Click the + on the right of the trigger, pick Create a Time Entry, then map the task data from the first module into its fields.
- 04
Test with Run once
Add a test task in Zistemo, click Run once and open the bubbles above each module to read the bundles it received and the entry it created.
- 05
Schedule and switch on
Click the clock on the first module to set the schedule, every 15 minutes by default, then switch the scenario on so it keeps running without you.
What can start a Zistemo scenario?
3 modules start a scenario when something happens in Zistemo. A scheduled trigger is checked by Make on the scenario's schedule; an instant one is called by Zistemo as soon as it happens.
Watch New Items
triggerIn the docs onlyYou get a fresh bundle for each item added in Zistemo, so the rest of your scenario can react to it without you checking the list by hand. It sits at the very start of the flow and hands the item's data to the next module.
Watch New Tasks
triggerIn the docs onlyThis trigger turns each new Zistemo task into a starting point, which saves you from copying task names into chat, calendars or time sheets. Every task found becomes its own bundle, and one operation, a single run of one module that Make counts on your plan, is used per bundle downstream.
Watch New Time Entries
triggerIn the docs onlyHere the payoff is visibility on hours: every time entry saved in Zistemo can flow to a report, a dashboard or a message to the person who approves time. Each entry arrives as one bundle you can map into the next module.
Which Zistemo modules can you use in Make?
Zistemo gives you 26 modules. For each one: what it does for you, when to reach for it, and what to watch out for.
Modules index
- Create a Leave
- Create a Task
- Create a Time Entry
- Create an Item
- Delete a Leave
- Delete a Time Entry
- Get a Leave
- Get a Task
- Get an Item
- List Items
- List Tasks
- Make an API Call
- Mark a Task as Active
- Mark a Task as Archived
- Mark a Task as Deleted
- Mark an Item as Active
- Mark an Item as Archived
- Mark an Item as Deleted
- Search Leaves
- Search Time Entries
- Start a Timer
- Stop a Timer
- Update a Leave
- Update a Task
- Update a Time Entry
- Update an Item
Create a Leave
ActionIn the docs onlyYou end up with an absence recorded in Zistemo without typing it twice, because the details come from the step before, such as a form answer or an approved request in another tool. The leave is then visible where you plan work.
Create a Task
ActionIn the docs onlyA new Zistemo task appears the moment another app decides there is work to do, so requests stop living in inboxes. Map the title and the other fields from the previous module and the task is ready for your team.
Create a Time Entry
ActionIn the docs onlyHours land in Zistemo without anyone opening a timesheet, since Make writes the entry from data it already has, for example a calendar event or a finished task. That keeps billing and reporting fed with the same numbers.
Create an Item
ActionIn the docs onlyYour Zistemo item list grows on its own when a product or service is added somewhere else, which spares you the double entry and the typos that come with it. The item is built from the fields you map in the module.
Delete a Leave
ActionIn the docs onlyA cancelled absence disappears from Zistemo automatically, so your planning never shows someone away who is actually working. The module needs to know which leave to remove, usually from Search Leaves or Get a Leave placed earlier.
Delete a Time Entry
ActionIn the docs onlyWrong or duplicated hours leave Zistemo without a manual cleanup, which keeps invoices and reports honest. Feed it the entry to remove, typically found by Search Time Entries a step before.
Get a Leave
ActionIn the docs onlyYou receive the full record of one absence when you already know which one it is, so later modules can reuse its dates or its owner. It returns a single leave, not a list.
Get a Task
ActionIn the docs onlyThis pulls every detail of one known task into the scenario, which is handy when a trigger only gave you part of the picture. The result is a single bundle ready to be mapped.
Get an Item
ActionIn the docs onlyOne item from your Zistemo catalog comes back with its details, ready to be copied into a quote, a shop listing or a message. Use it when you already hold the item reference from an earlier module.
List Items
SearchIn the docs onlyYou get your Zistemo items back as a series of bundles, one per item, which lets Make copy, compare or clean the catalog in one pass. As a search module, it can return zero, one or many results.
List Tasks
SearchIn the docs onlyThis gives you the tasks already in Zistemo as separate bundles, so you can report on them, archive a batch or check for a duplicate. It is a search, meaning the result may be empty, a single task or many.
Make an API Call
ActionIn the docs onlyWhen none of the listed modules does what you need, this one lets you call any endpoint of the Zistemo API from your scenario, using the same connection you already set up. You keep one account link and gain access to the rest of the API.
Mark a Task as Active
ActionIn the docs onlyA task that was parked comes back into play without anyone searching the archive, which is useful when a client reopens a topic. The module switches the status of one task you point it to.
Mark a Task as Archived
ActionIn the docs onlyFinished tasks leave your active list while staying on record, so the team sees only what is still open. You point it to one task and Make changes its status for you.
Mark a Task as Deleted
ActionIn the docs onlyTasks created by mistake or cancelled at the source get flagged as deleted automatically, which keeps the board clean without a manual sweep. It works on one task at a time.
Mark an Item as Active
ActionIn the docs onlyAn item you had set aside becomes available again in Zistemo without a trip through the settings, which matters when an offer returns to your range. The module changes the status of the item you pass to it.
Mark an Item as Archived
ActionIn the docs onlyOld items move out of the way while their history stays in Zistemo, so nobody picks a discontinued service by accident. You give it one item, and its status changes.
Mark an Item as Deleted
ActionIn the docs onlyItems that should never have existed, such as a test entry or a duplicate, are flagged as deleted without opening Zistemo. The module acts on a single item reference.
Search Leaves
SearchIn the docs onlyAbsences recorded in Zistemo come back as bundles, which lets Make check who is away before assigning work or sending a summary. As a search, it may find nothing, one leave or several.
Search Time Entries
SearchIn the docs onlyYou collect the hours already logged in Zistemo as separate bundles, ready for a report, a check or a correction. The result can be empty, a single entry or a long series.
Start a Timer
ActionIn the docs onlyThe clock starts in Zistemo as soon as work begins elsewhere, so no minutes are lost because someone forgot to press play. Make launches the timer from the data of the previous step.
Stop a Timer
ActionIn the docs onlyThis closes a running timer in Zistemo when the work ends in another tool, which turns the elapsed time into tracked hours without a manual click. It pairs naturally with Start a Timer.
Update a Leave
ActionIn the docs onlyWhen someone moves their holiday, the leave in Zistemo follows without anyone editing it by hand. The module changes an existing absence that you identify with a reference from an earlier step.
Update a Task
ActionIn the docs onlyA Zistemo task picks up changes made somewhere else, such as a new deadline agreed with a client or a new owner, so the team always reads the latest version. You map the new values from the previous module.
Update a Time Entry
ActionIn the docs onlyYou fix hours in Zistemo from another tool, so a corrected meeting or a changed project code does not require a second manual edit. The module needs the reference of the entry to change.
Update an Item
ActionIn the docs onlyChanges to a product or service made in your main tool reach the matching Zistemo item, so names and details stay the same everywhere. It edits one existing item.
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