123FormBuilder Zapier integrationAutomate 123FormBuilder with Zapier.
The 123FormBuilder Zapier integration gives you 2 triggers, 0 actions and 0 searches. In plain terms: 123FormBuilder starts the automation, and another app does the work. Here is what each trigger does, what it costs and where it breaks.
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What the 123FormBuilder Zapier integration does for you
Put simply, it lets a form you run on 123FormBuilder set off work in your other tools. On Zapier that chain is called a Zap: a starting event, followed by one or more steps carried out elsewhere every time the event repeats. Here the starting event always comes from your forms, never from the other side.
Three results people usually build. First, every answer to a contact form lands as a fresh row in a shared sheet, thanks to New Submission, so nobody copies entries by hand again. Second, a sales team gets a message in its chat tool the moment a quote request has been picked up by Zapier, again from New Submission. Third, an agency that creates many forms for clients keeps a running list of them: New Form logs each new form somewhere the whole team can see.
Now the part the app page leaves unsaid. The traffic only goes one way: 123FormBuilder talks, Zapier listens. Nothing on Zapier builds a form, changes an answer or reads back an old entry, since the app ships with no action and no search step. Anyone hoping to feed data into 123FormBuilder needs another route.
The same app also exists on Make: see the 123FormBuilder Make integration to compare what each platform offers for it, and the Make vs Zapier comparison for the broader picture.
Zapier vocabulary in one minute
Seven words come back on every Zapier page. Here they are once, in ordinary language.
- Zap
- The automation you build: one starting event, then one or more steps that run each time that event happens.
- Trigger
- What gets the Zap moving. With 123FormBuilder there are only two choices: a form that was just added, or an answer that just came in.
- Action
- The job the Zap carries out next, always in another tool here: a row added, an email sent, a contact created.
- Task
- The unit Zapier bills. One task equals one action that finished successfully; your plan counts those.
- Polling vs instant
- A polling trigger is checked on a timer by Zapier. An instant one is reported by the app itself, the moment it happens.
- Filter
- A gate between steps: only answers that meet your rule go further, the rest are dropped on the spot.
- Connection
- The saved link to your 123FormBuilder login. You set it up once and pick it again in every form Zap.
What a 123FormBuilder Zap really costs
Start with the reassuring part: Zapier does not class 123FormBuilder as premium, so no paid plan is needed to use it.
- Premium appNo
- Free plan100 tasks a month
- Steps on freeTrigger + 1 action
- Trigger cost0 tasks
Checking for forms and answers is free, no matter how many times Zapier looks. You are billed per action carried out in the next tool, and only when it works; an attempt that fails is ignored. On the free plan that means 100 tasks a month and no cap on the number of Zaps, but every Zap stops at two steps, the trigger plus one action. A filter or a second action turns it into a multi-step Zap, and those are reserved for paid plans.
Connect 123FormBuilder to Zapier in 3 steps
- 01
Open the Apps page
From your Zapier account, open Apps, then + Add connection. Type 123FormBuilder into the search box of the dialog and select it. The dialog only lists apps, so the forms themselves come later.
- 02
Sign in to 123FormBuilder
Hit Add connection. 123FormBuilder opens in a new tab: log in with the account that holds the forms to watch, since Zapier will only list the forms that account can see.
- 03
Grant access
Allow Zapier to reach the account. The connection is saved once and every future Zap reuses it. If some forms belong to someone else, make sure your account has access to them first.
Your first Zap: answers into a spreadsheet
GoalEvery new answer to a chosen form becomes a row in a sheet, without anyone copying it.
- 01
Create the Zap
Open a fresh Zap in Zapier. For the starting app choose 123FormBuilder, and for the event choose New Submission. The form itself is picked in the next step.
- 02
Choose the form
Select your 123FormBuilder connection, then the form whose answers you want. Only one form per trigger: a second form means a second Zap.
- 03
Test the trigger
Click test. Back come the three latest answers to that form, so the mapping is done on real entries. Form still empty? Submit it once yourself, then test again.
- 04
Add the action
Add the spreadsheet step and point each column at a field of the answer: name, email, message, whatever the form asks. This first action alone fits the free plan.
- 05
Add the team alert
Add a second action that posts a short message in a chat channel. Two actions make this a multi-step Zap, so it needs a paid plan; drop this step to stay on free.
- 06
Publish
Test the action once, read what came back, then click Publish. From now on, each new answer is picked up at the next check.
The 2 123FormBuilder triggers
2 events start a Zap when something happens in 123FormBuilder. Zapier checks for them at the interval your plan allows.
New Form
Polling triggerIn Zapier“Triggers when a new form is added to your account.”
Starts your Zap whenever a form is added to your 123FormBuilder account. The details of that new form travel on to wherever your team keeps track of its work.
New Submission
Polling triggerIn Zapier“Triggers when a submission is added for a form of your choice.”
This is the one most people come for. Someone fills in one of your forms, and that answer starts the Zap, ready to drop into a CRM, a sheet or an email.
When a 123FormBuilder Zap breaks
No help article is attached to 123FormBuilder on Zapier, so what goes wrong here comes from Zapier's general behaviour.
Four situations account for most surprises on a form Zap. They are not unique to this app, yet a busy form runs into each of them early. A methodical walk-through lives in our Zapier troubleshooting guide.
Old answers never arrive
Answers submitted before the Zap went live stay where they are: Zapier starts from the moment you publish. Moving older entries is a job of its own.The Zap keeps firing itself
If the action writes back into the place the trigger watches, the Zap starts again and again, and your task count drains fast. Keep input and output apart.A bulk import gets held back
When a trigger suddenly returns a huge batch, after an import or a migration, Zapier's flood protection can hold it back rather than run it all.No duplicate starts
Zapier remembers what it has already seen on a polling trigger. The same answer will not start the Zap twice, even if it shows up in two checks.
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