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Acadify Zapier integrationAutomate Acadify with Zapier.

The Acadify Zapier integration gives you 11 triggers, 6 actions and 0 searches. Enough to register learners, enroll them in courses or resources, and open live sessions without retyping anything, as long as you know which steps cost tasks.

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Overview

What the Acadify Zapier integration actually does

The Acadify Zapier integration links your Acadify academy to the other apps you use. Zapier watches Acadify for new courses, users, plans, live events or enrollments, then writes back into it: it registers users, creates courses and resources, schedules live events and enrolls learners, all without a person copying data between screens.

Three results come up again and again. A learner who lands with a full kit. Someone enrolls in a course, Get Course Enrollments picks it up, and Resourse Enrollment gives them the workbook that goes with it. A sales pipeline that feeds the academy. A deal closes in your CRM and Register a User creates the student account, with the plan already attached. A catalog that announces itself. Get Course spots each course you publish and pushes it to your newsletter tool or team chat.

Now the honest part. Every one of the 11 Acadify triggers is a polling trigger, so none of them reacts the second something happens: Zapier checks on a timer, every 15 minutes on the free plan. There is no search step either, so a Zap cannot look up an existing Acadify user or course by itself; the ID has to come from an earlier step. And the 6 actions only create or enroll. Nothing edits, archives or deletes a course, a user or a live event.

If the timing or the missing searches matter for your case, read the n8n vs Zapier comparison before you build, and keep the Zapier review at hand.

Vocabulary

Zapier vocabulary in one minute

Eight words carry the rest of this page. Each one gets a single plain line here, then it is used as is.

Zap
An automation you build on Zapier. It starts with one trigger, then runs one or more actions every time that trigger event shows up.
Trigger
The event in an app that starts the Zap, such as a new Acadify course. Once the Zap is switched on, Zapier waits for it.
Action
What the Zap does after it starts: the step that writes, sends or moves something for you, such as enrolling a learner.
Task
The unit Zapier bills. One task is one action your Zap completes successfully, and your plan counts how many of those you get.
Polling vs instant
A polling trigger is checked on a timer by Zapier. An instant trigger is pushed by the app the moment the event happens. Acadify only has polling ones.
Filter
A step that lets the Zap continue only when what arrived meets the condition you set, and stops it quietly otherwise.
Search step
A step that looks up something that already exists in an app so later steps can use it. Acadify offers none on Zapier.
Connection
Your Acadify account linked to Zapier once, then reused by every step of every Zap that touches Acadify.
Cost

What an Acadify Zap really costs

Acadify is not a premium app, so it runs on the free plan. The bill depends on actions, not on how often Zapier looks.

  • Free plan tasks100 per month
  • Free plan Zap sizeOne trigger, one action
  • Premium appNo, works on the free plan
  • Trigger checksFree, never billed

The trigger never costs a task, and neither do the checks Zapier runs to find new items. Each action that goes through counts once, so a Zap that registers a user and then enrolls them uses two tasks per learner. An action that fails is not counted. The catch on the free plan: a Zap stops at two steps, one trigger and one action. Add a second action or a filter and it becomes a multi-step Zap (anything beyond one trigger and one action), which needs a paid plan.

Connect

Connect your Acadify account to Zapier

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps. This is where every connection lives, and the one you add here is reused by all your Acadify Zaps. You need an existing Acadify account before you start.

  2. 02

    Add Acadify

    Click + Add connection, type Acadify in the dialog, pick it from the list, then click Add connection. A new browser tab opens on the Acadify side, ready for the sign-in.

  3. 03

    Sign in and allow access

    Log in to Acadify in that tab and grant Zapier access to the account. If the Zap has to touch courses or users you do not own yourself, your login needs read or write rights on them.

First Zap

Your first Zap: welcome every new user with a course and its resource

GoalEach time a user is created in Acadify, enroll them in an onboarding course and unlock the matching resource.

  1. 01

    Create the Zap

    From your Zapier dashboard, start a new Zap. Pick Acadify as the app that starts it and Get Registered User as the event, then choose your Acadify connection.

  2. 02

    Test the trigger

    Run the trigger test. Zapier pulls the three most recent users from your account, so you can map the next steps on a real person rather than an empty sample.

  3. 03

    Add the course enrollment

    Add Acadify as the action app with Course Enrollment. Map the user from the trigger into Select User, then pick your onboarding course in Select Course.

  4. 04

    Add the resource enrollment

    Add a second Acadify action, Resourse Enrollment. Map the same user and choose the resource. This second action makes it a multi-step Zap, so it needs a paid plan.

  5. 05

    Test, then publish

    Test each action once and check the enrollments appear in Acadify. When both look right, click Publish to switch the Zap on. Each new user now costs two tasks.

Triggers

Acadify triggers on Zapier

11 events start a Zap when something happens in Acadify. Zapier checks for them at the interval your plan allows.

1

Child Plans

Polling trigger

In Zapier“Triggers when new child plan is created.”

Starts a Zap whenever a new child plan appears under one of your Acadify plans, so a sub-offer can be mirrored in your billing or CRM tool without copying it over.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
you sell tiers inside a main program and want each new tier to show up in your sales spreadsheet.
Watch out
the trigger asks for a Plan Id, so it only watches the children of the one parent plan you pick.
2

Get Course

Polling trigger

In Zapier“Triggers when a new course is created.”

Fires on each course created in your academy. It is the natural starting point for anything that should happen once per new course: an announcement, a catalog row, a task for the marketing team.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
you want a message in your team chat each time an instructor publishes a course.
Watch out
courses created before the Zap was switched on are never sent through it.
3

Get Course Categories

Polling trigger

In Zapier“Trigger to export course category.”

Hands each course category to the Zap, which lets another tool keep the same list of categories as your Acadify catalog instead of a hand-maintained copy that drifts.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
your website or CMS groups courses by category and must stay in step with the academy.
Watch out
Create Course needs a Course Category, so this list is also what that action expects.
4

Get Course Enrollments

Polling trigger

In Zapier“Triggers to export course enrollments”

Each time a learner joins a course, this trigger passes the enrollment on. It marks the moment a person actually signs up.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a coach wants a welcome email sent from their mailing tool to every new student.
Watch out
on the free plan a learner can wait up to 15 minutes before anything downstream happens.
5

Get Documents

Polling trigger

In Zapier“Trigger to export documents”

Exports the documents of your Acadify account into a Zap, one at a time, so a file shared in the academy can also land in your storage or knowledge base.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
your support team keeps a shared drive and wants every new course handout archived there.
Watch out
a Zap that sends documents back into Acadify can wake this trigger again and loop.
6

Get Live Event

Polling trigger

In Zapier“Triggers when a new live event is created.”

Catches every new live event scheduled in Acadify. Use it to put the session where your learners and staff already look, rather than relying on them to check the platform.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a trainer schedules a webinar and you want it added to the shared team calendar.
Watch out
an event created a few minutes before it starts may reach Zapier after it has begun.
7

Get Registered User

Polling trigger

In Zapier“Triggers when a user is created.”

Sends each newly created user to your Zap. Whether the account came from a signup, an import or another Zap, this is the hook for onboarding work.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
every new student should get an onboarding course and a contact record in your CRM.
Watch out
if another Zap uses Register a User, its accounts set this trigger off too.
8

Get Resource

Polling trigger

In Zapier“Triggers when a new resource document is created.”

Reacts to a new resource document in Acadify, the extra material that sits beside your courses, so it can be announced or logged elsewhere.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
your content lead keeps a running list of new templates and guides in a spreadsheet.
Watch out
uploading a large batch of resources at once can be slowed down by Zapier's flood protection.
9

Get Resource Categories

Polling trigger

In Zapier“Trigger to export resource category.”

Passes each resource category to the Zap. Small trigger, practical use: it keeps outside tools aligned with how your library is organised.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a help center mirrors your Acadify library sections and needs every new section.
Watch out
Create Resource requires a Resource Category, so check the category exists before you rely on that action.
10

Get Resource Enrollments

Polling trigger

In Zapier“Triggers when a resource is enrolled”

Signals each time someone is enrolled in a resource. That tells you who actually took the extra material, which a plain course enrollment does not.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a sales rep follows up with anyone who grabbed a paid resource.
Watch out
a Zap that ends with Resourse Enrollment feeds this same trigger and can repeat itself.
11

Plan

Polling trigger

In Zapier“Triggers when a new plan is added.”

Starts the Zap when a plan is added in Acadify. Plans sit upstream of almost everything, so knowing about a new one early saves manual setup later.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
finance wants a line in its pricing sheet for each new offer the academy launches.
Watch out
the title in the editor is just Plan, which is easy to miss in the event list.
Actions

Acadify actions on Zapier

Acadify gives you 6 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Course Enrollment

Action

In Zapier“Enrolls a user in a course”

Puts an existing Acadify user into a course you choose, so access is granted the moment the Zap runs.

When to use it
a payment clears in your checkout tool and the buyer should land in the right course.
Watch out
both Select User and Select Course are required, so the user must already exist in Acadify.
2

Create Course

Action

In Zapier“Creates a Course”

Builds a new course in your academy from data coming out of another app, whether it is a free course or a paid one.

When to use it
course outlines are drafted in a project tool and approved ones should become real courses.
Watch out
title, description, category, image URL and course type are all mandatory, so an empty field blocks it.
3

Create Live Event

Action

In Zapier“Creates a live event”

Schedules a live session in Acadify with its link, start, end and repeat settings, without opening the platform.

When to use it
a coaching call is booked in your scheduling app and should appear to students as a live event.
Watch out
eight fields are required, including Event Link and Image URL, which is a lot to map.
4

Create Resource

Action

In Zapier“Creates a Resource”

Adds a resource to your library by pointing at a document and an image that already live online.

When to use it
a new guide is exported from your writing tool and should be published as a downloadable resource.
Watch out
Document URL and Image URL must both be reachable links, not files sitting on a laptop.
5

Resourse Enrollment

Action

In Zapier“Enrolls a user in resource”

Grants a user access to one resource. Yes, Zapier spells it Resourse, so search for that spelling in the editor.

When to use it
a bonus workbook should unlock for anyone who finishes a related purchase.
Watch out
it needs a user and a resource that both exist already, picked in Select User and Select Resource.
6

Register a User

Action

In Zapier“This action is used to create a user.”

Creates a new user account in Acadify, ready to be enrolled by the next step.

When to use it
a lead converts in your CRM and needs a student login straight away.
Watch out
first name, last name, email, phone number, Plan Id and Detailed Plan Id are all required, so a lead without a phone number stops the Zap.
When it breaks

When an Acadify Zap breaks

Zapier attaches no help article to Acadify, so the problems below are the general ones. They still cover most failures you will meet.

Most broken Acadify Zaps fall into four cases. None of them shows up as an error the first day: they appear after a migration, a bulk upload or a second Zap. When you get stuck, the Zapier troubleshooting guide walks through the usual fixes.

  • Old records are never sent

    A Zap only reacts to what happens after you publish it. Users or courses that already existed stay where they are; moving that backlog is a separate job.

  • The Zap keeps setting itself off

    If a Zap enrolls users into resources while watching resource enrollments, it triggers itself again and again, and the task count drains fast.

  • A big import gets held back

    When a trigger suddenly returns a huge batch, after a bulk user import for example, Zapier's flood protection can pause it instead of running everything.

  • The same item does not run twice

    Zapier remembers what a polling trigger has already returned, so editing an existing course does not start the Zap again as if it were new.
Need help

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FAQ

Acadify Zapier integration: common questions

01Is the Acadify Zapier integration free?
Yes, it works on the free Zapier plan, because Acadify is not a premium app. The free plan gives you 100 tasks a month and an unlimited number of Zaps. The limit people notice later is size: each Zap can only hold one trigger and one action. As soon as you want to register a user and then enroll them in a course in the same Zap, you are building a multi-step Zap, and that needs a paid plan.
02How many tasks does an Acadify Zap use?
One per successful action, and nothing for the trigger. Zapier checking Acadify for new courses or users is never billed, however often it happens. If your Zap creates a live event, that is one task each time. If it registers a user and then enrolls them in a resource, that is two tasks per person. An action that fails does not count. Multiply your expected volume by the number of actions to see whether 100 tasks a month will hold.
03Does Acadify start a Zap the moment something happens?
No. All 11 Acadify triggers are polling triggers, which means Zapier asks Acadify for new items on a timer. On the free plan that check runs every 15 minutes, on Professional every 2 minutes, and on Team or Enterprise every minute. Paid plans also let you run a check by hand from the editor. The type is set on Acadify's side, so it cannot be switched to instant from inside Zapier.
04What does it take to connect Acadify to Zapier?
An Acadify account and a Zapier account. You add the connection once from the Apps page with + Add connection, sign in to Acadify in the tab that opens, and allow Zapier access. If the Zap must act on courses or users that belong to someone else on the account, your login also needs read or write rights on them. After that, every Zap reuses the same connection, so you never sign in again for each new Zap you build.
05Why does Register a User keep failing?
Usually because a required field arrives empty. The action needs a first name, a last name, an email, a phone number, a Plan Id and a Detailed Plan Id, and it will not create the account if one is missing. Forms that leave the phone optional are the classic cause. Make the field required at the source, or set up your plans in Acadify first so the two plan IDs always have a real value to point at.
06What if the Acadify operation you need is not on Zapier?
Then it is not something Zapier can do with Acadify today. The 17 visible operations only read new items and create or enroll; there is no update, no delete and no search. You can still build around it: let another tool hold the data you would have searched for, and pass the ID forward from an earlier step, so no step has to look anything up. If the gap blocks a key process, compare what other automation platforms offer for Acadify before you commit.
07Zapier, Make or n8n for Acadify?
It depends on what you weigh most. Zapier is the quickest to set up for a non-technical team and runs Acadify on its free plan, but every trigger polls and two-step Zaps are the free limit. Make tends to suit people who are comfortable building on a visual canvas. n8n fits teams that can host a tool themselves and want full control. Check which of them actually lists Acadify before choosing.
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