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Biyo POS Zapier integrationAutomate Biyo POS with Zapier.

The Biyo POS Zapier integration gives you 12 triggers, 10 actions and 19 searches to move stores, products, customers and sales summaries between your till and the rest of your tools, and the app itself is open on the free plan.

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Overview

What the Biyo POS Zapier integration actually does

Biyo POS is a point-of-sale system: sales, stock and customer records live in it. Plugging it into Zapier means that when something new appears in Biyo POS (a store, a product, an order), an automation picks it up, and that you can create or look up Biyo POS records from other steps without typing them in by hand.

Three results come up again and again. A store that is ready to sell: New Store starts the automation and Create Terminal adds the till that goes with it. A catalog that stays in step: New Category or New Product passes your menu or range on, and Create Product or Create Category writes into Biyo POS when the source of truth sits elsewhere. Figures you do not have to export: Find Sales Summary, Find Taxes Summary and Find Shifts Summary pull a summary for a start and end date so a later step can file it.

Now the part the app page does not spell out. Every one of the 12 triggers is checked on a timer: none of them is pushed by Biyo POS the moment it happens. The 10 actions only create things. There is no update and no delete in the list, so changing a price or archiving a product stays a job you do inside Biyo POS. And there is no trigger for a closed shift: shifts and sales only come out through searches, which means another trigger has to start the Zap first.

If you are weighing tools, the Biyo POS Make integration page covers the same app on Make, and Make vs Zapier puts the two platforms side by side.

Vocabulary

Zapier words you will meet on this page

Eight terms, each in one plain line. They are used without a reminder after this.

Zap
An automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is switched on, Zapier waits for that event.
Action
What the Zap does after it starts: the step that writes, sends or creates something on your behalf.
Task
The unit Zapier bills: one action your Zap completes successfully. Your plan allowance is counted in tasks.
Polling vs instant
A polling trigger is checked on a timer for new items. An instant trigger is reported by the app itself the moment it happens.
Filter
A step that lets the Zap continue only when the incoming data meets your condition, and stops it otherwise.
Search step
A step that looks up a record that already exists, so the steps after it can reuse what it found.
Connection
Your Biyo POS account linked to Zapier once, then reused by every step that talks to Biyo POS.
Cost

What a Biyo POS Zap really costs

Zapier bills tasks, not checks. The trigger never costs anything, however often Zapier looks at Biyo POS for new items.

  • Biyo POS on the free planYes, it is not a premium app
  • Free plan allowance100 tasks a month
  • Free plan Zap sizeTwo steps: one trigger, one action
  • Instant triggers in this appNone, all 12 are polling

Each action that goes through counts as one task, and one that fails is not counted. A Zap with three actions uses three times what a one-action Zap uses. The free plan gives 100 tasks a month and unlimited Zaps, but it only builds two-step Zaps: one trigger, one action. Add a filter, a search or a second action and it becomes a multi-step Zap, which needs a paid plan. A few apps and actions take more than one task.

Connect

Connect your Biyo POS account

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps and click + Add connection. You need a Biyo POS account, plus access to any store or record you do not own and still want the Zap to touch.

  2. 02

    Pick Biyo POS

    Type the app name in the search box of the dialog, select Biyo POS, then click Add connection. A tab opens on the Biyo POS side so you can sign in with the account the Zap will act for.

  3. 03

    Grant access

    Sign in to Biyo POS in that tab and allow Zapier to reach the account. The connection is then saved once and reused by every Biyo POS step you add later, in any Zap.

First Zap

Your first Zap: equip every new store with a till and a printer

GoalA coffee chain opening branches wants each new store in Biyo POS to get its terminal and receipt printer without anyone setting them up.

  1. 01

    Build the trigger

    In Build, choose Biyo POS as the app and New Store as the event that starts everything, then select the Biyo POS connection you added earlier.

  2. 02

    Test it on a real store

    Click Test. Zapier brings back the three most recent stores of the connected account, so pick a real one to map from in the next steps.

  3. 03

    Add Create Terminal

    Add Biyo POS again with Create Terminal. Give it a Name, then map the Store field to the store the trigger just found. Both fields are required.

  4. 04

    Add the printer step

    Add Create Printer as a third step. A second action makes this a multi-step Zap, so it needs a paid plan, and each store now costs two tasks.

  5. 05

    Test and publish

    Test each action once and check the result in Biyo POS, then click Publish. Only stores created after this moment will start the Zap.

Triggers

The 12 Biyo POS triggers

12 events start a Zap when something happens in Biyo POS. Zapier checks for them at the interval your plan allows.

1

New Category

Polling trigger

In Zapier“Triggers when a new category is created.”

Starts the Zap each time someone adds a category to the Biyo POS catalog, so the rest of your tools learn about a new section of the menu or range.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a retailer adds a seasonal category and wants the matching collection opened in the online shop's back office.
Watch out
only categories created after you publish are picked up, never the ones already there.
2

New Customer

Polling trigger

In Zapier“Triggers when a new customer is created.”

Fires when a customer record appears in Biyo POS, whether it was typed at the counter or arrived from another step, and hands that customer to the next steps.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a gym shop signs up members at the till and wants each one added to the newsletter list.
Watch out
if your Zap also runs Create Customer, it can set itself off again on its own records.
3

New Customer Group

Polling trigger

In Zapier“Triggers when a new customer group is created.”

Reacts when a customer group is set up in Biyo POS, the kind of segment you build for loyalty tiers, staff or wholesale buyers.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
marketing wants a matching audience created elsewhere as soon as a new tier like "VIP" exists at the till.
Watch out
it watches the group being created, not customers being moved into it.
4

New Discount

Polling trigger

In Zapier“Triggers when a new discount is created.”

Picks up each discount newly defined in Biyo POS, so a promotion set by the shop manager can be announced or logged without a second round of typing.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a store manager creates a happy-hour discount and the team chat should hear about it before the shift starts.
Watch out
on the free plan the announcement can land up to 15 minutes after the discount exists.
5

New Modifier

Polling trigger

In Zapier“Triggers when a new modifier is created.”

Goes off when a modifier is added in Biyo POS: the extras and options a cashier can attach to an item, such as an extra shot or a size.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a café adds oat milk as an option and the kitchen prep sheet kept in another tool needs the new line.
Watch out
it tells you a modifier exists, not that one was sold; sales come out through the summary searches.
6

New Modifier Group

Polling trigger

In Zapier“Triggers when a new modifier group is created.”

Triggers on a new modifier group, the set that bundles related options together, like every milk choice or every topping on a pizza.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
an operations lead documents every option set in a shared wiki and wants new groups flagged for review.
Watch out
there is no matching create action for groups, so this one only reads, it never builds them for you.
7

New Order

Polling trigger

In Zapier“Triggers when a new order is created.”

Brings every order recorded in Biyo POS into the Zap, which makes it the obvious starting point for anything that should happen after a sale.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a bakery takes preorders at the counter and wants each one copied to the production board for the morning team.
Watch out
on a busy day each order that leads to an action costs a task, so watch the 100-task free allowance.
8

New Printer

Polling trigger

In Zapier“Triggers when a new printer is created.”

Notices when a printer is registered in Biyo POS so hardware changes do not go unseen by the people who track them.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
an IT contractor keeps an equipment register for several outlets and wants new printers logged there.
Watch out
pair it with Create Printer in the same Zap and each new printer creates another one, in a loop.
9

New Product

Polling trigger

In Zapier“Triggers when a new product is created.”

Runs whenever a product lands in the Biyo POS catalog, the cleanest way to keep a website, a price list or a stock sheet aligned with what the till sells.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a gift shop adds new stock in Biyo POS and wants the online store to receive a draft listing.
Watch out
a bulk import of hundreds of products can be held back by Zapier's flood protection.
10

New Store

Polling trigger

In Zapier“Triggers when a new store is created.”

Starts when a store is added to your Biyo POS account, usually the first thing created for a new branch, before terminals and printers exist.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a franchise opening a site wants the terminal created and the head office notified the same day.
Watch out
stores are rare events, so test it with an existing store pulled back during the trigger test.
11

New Tax Rate

Polling trigger

In Zapier“Triggers when a new tax rate is created.”

Fires on a newly defined tax rate in Biyo POS, which is useful when the accountant needs to know the moment the shop changes how it charges tax.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a shop owner sets up a reduced rate for takeaway and the bookkeeper should get a message about it.
Watch out
it catches new rates only; editing an existing rate does not start the Zap.
12

New Terminal

Polling trigger

In Zapier“Triggers when a new terminal is created.”

Reacts to a terminal being added in Biyo POS, the till device attached to a store, so each new checkout point can be tracked from day one.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a multi-site manager adds a second till for the summer season and wants a printer set up for it.
Watch out
a Zap that starts here and runs Create Terminal will feed itself and burn through tasks.
Actions

The 10 Biyo POS actions

Biyo POS gives you 10 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Category

Action

In Zapier“Creates a new category.”

Opens a new category in the catalog, so products created later have somewhere to sit.

When to use it
a buyer adds a new product family in a planning sheet and wants it mirrored at the till.
Watch out
Category Name and Category Color are both required, so map a colour value or type one in.
2

Create Customer

Action

In Zapier“Creates a new customer.”

Adds a customer record to Biyo POS so the person is known the next time they pay.

When to use it
someone signs up through a web form and should be recognised in store.
Watch out
First Name, Password, Email and Phone are all required; a form that skips the phone number makes the action fail.
3

Create Customer Group

Action

In Zapier“Creates a new customer group.”

Sets up a new customer group, the segment used for loyalty tiers or trade pricing.

When to use it
a new partnership needs its own group before its members are added.
Watch out
this creates the group only; adding customers to it is a separate matter the action list does not cover.
4

Create Discount

Action

In Zapier“Creates a new discount.”

Creates a discount in Biyo POS, ready for cashiers to apply.

When to use it
marketing plans promotions in a campaign tool and wants each one available at the till too.
Watch out
nothing in this integration removes a discount later, so ending a promotion stays a manual job in Biyo POS.
5

Create Modifier

Action

In Zapier“Creates a new modifier.”

Adds a modifier to Biyo POS, one of the options a cashier attaches to an item at checkout.

When to use it
a kitchen manager keeps the list of extras in a shared table and wants new ones sent to the till.
Watch out
there is no action to create a modifier group, so the group has to exist already.
6

Create Printer

Action

In Zapier“Creates a new printer.”

Records a printer in Biyo POS, the receipt or kitchen device that goes with a till.

When to use it
as the last step of an onboarding Zap that equips each new store.
Watch out
a second action like this one turns the Zap into a multi-step Zap, which needs a paid plan.
7

Create Product

Action

In Zapier“Creates a new product.”

Puts a new item on sale in Biyo POS, filed under one or more categories.

When to use it
a supplier list or an online shop is your master catalog and the till should follow it.
Watch out
Categories is required, so a missing category stops the action; Find Category with its create option can fill the gap first.
8

Create Store

Action

In Zapier“Creates a new store.”

Adds a new store to your Biyo POS account from another step, the starting block for everything else in a branch.

When to use it
a franchise signs a new location in its CRM and wants the store ready in the till system.
Watch out
if New Store is the trigger of the same Zap, it loops.
9

Create Tax Rate

Action

In Zapier“Creates a new tax rate.”

Defines a new tax rate in the account, from data held elsewhere.

When to use it
a group running several sites wants the same rate set up in every account from one source.
Watch out
there is no update action, so a wrong rate has to be fixed by hand in Biyo POS.
10

Create Terminal

Action

In Zapier“Creates a new terminal.”

Registers a till device and attaches it to a store, so a branch gets its checkout point without manual setup.

When to use it
right after a new store appears, to give it its first terminal.
Watch out
Name and Store are both required, so the store has to exist before this step runs.
Searches

The 19 Biyo POS searches

19 search steps look for data that already exists in Biyo POS, so a later step can use it.

A search step looks up something that already exists in Biyo POS and passes it on. In the editor, searches sit at the bottom of the Action event list, under SEARCH. Ten of them also come as a "Find or Create" line: that is the same search with the create box ticked, not an extra operation. Whether a search wants the exact value or something close is decided by Biyo POS. Three settings decide what happens when the result is not a clean single match.

1

Find Category

SearchFind or create

In Zapier“Finds a category.”

Looks up an existing category so a later step can file a product under it.

When to use it
just before Create Product, to supply the required Categories field.
Watch out
Category Id is required, and Find or Create Category is this same search with creation switched on.
2

Find Customer

SearchFind or create

In Zapier“Finds a customer.”

Checks whether a person is already a Biyo POS customer before anything else happens.

When to use it
to avoid duplicate records when online buyers also shop in store.
Watch out
Find or Create Customers is this search with creation ticked; Zapier then asks for the fields needed to create the customer.
3

Find Customer Group

SearchFind or create

In Zapier“Finds a customer group.”

Retrieves a customer group that is already set up, to reuse it in the following steps.

When to use it
when a Zap needs to know whether a loyalty tier exists.
Watch out
the Find or Create Customer Groups line is the same search, not a separate operation.
4

Find Discount

SearchFind or create

In Zapier“Finds a discount.”

Finds a discount already defined at the till.

When to use it
before announcing a promotion, to confirm it really exists in Biyo POS.
Watch out
Find or Create Discounts reuses this search and creates the discount when nothing matches.
5

Find Discounts Summary

Search

In Zapier“Finds a discounts summary based on start and end date.”

Returns a summary of discounts granted between a start date and an end date.

When to use it
to check how much a promotion gave away once it has ended.
Watch out
a search cannot start a Zap, so another trigger has to run first.
6

Find Item Sales Summary

Search

In Zapier“Finds a item sales summary based on start and end date.”

Pulls item-level sales for a period you set with a start and end date.

When to use it
to send the best and worst sellers of a period to whoever reorders stock.
Watch out
as a search step it makes the Zap multi-step, so a paid plan is needed.
7

Find Modifier

SearchFind or create

In Zapier“Finds a modifier.”

Locates an existing modifier by what you give it.

When to use it
to avoid creating the same option twice when your list of extras is synced from elsewhere.
Watch out
Find or Create Modifiers is this search with creation on.
8

Find Modifier Group

Search

In Zapier“Finds a modifier group.”

Retrieves a modifier group, the set that bundles related options.

When to use it
to check a group is present before adding options that belong to it.
Watch out
the editor offers no find-or-create line for this one, so a missing group stays missing.
9

Find Modifier Sales Summary

Search

In Zapier“Finds a modifier sales summary based on start and end date.”

Gives modifier sales over a period bounded by a start and end date.

When to use it
a café wants to know whether paid extras are worth keeping on the menu.
Watch out
pick dates that cover the whole period, since the summary only reflects that range.
10

Find Order

Search

In Zapier“Finds an order.”

Fetches an existing order from Biyo POS.

When to use it
when a refund request or a support ticket mentions an order and the details are needed in the next step.
Watch out
the editor offers no find-or-create line here, so a missing order simply stops the search.
11

Find Printer

SearchFind or create

In Zapier“Finds a printer.”

Looks up a printer already registered in the account.

When to use it
before adding hardware to a store, to see whether it is already there.
Watch out
Find or Create Printer is the same search and creates the printer when none matches.
12

Find Product

SearchFind or create

In Zapier“Finds a product.”

Finds a product in the Biyo POS catalog and hands its details on.

When to use it
to sync stock from a supplier file without duplicating items.
Watch out
Find or Create Product reuses this search, and Zapier then asks for the fields needed to create the product.
13

Find Sales Summary

Search

In Zapier“Finds a sales summary based on start and end date.”

Brings back overall sales between a start date and an end date.

When to use it
a shop owner wants the period total dropped into the accounting sheet.
Watch out
the dates have to be supplied by an earlier step or typed in the field.
14

Find Shifts Summary

Search

In Zapier“Finds a shifts summary based on start and end date.”

Summarises shifts for the date range you pass in, from a start date to an end date.

When to use it
a manager wants shift data next to payroll figures.
Watch out
there is no trigger for a closed shift, so another event must start the Zap.
15

Find Store

SearchFind or create

In Zapier“Finds a store.”

Retrieves a store from your account and passes its details on.

When to use it
to feed the required Store field of Create Terminal when the store is not the trigger.
Watch out
Find or Create Store is this search with creation ticked.
16

Find Taxes Summary

Search

In Zapier“Finds a taxes summary based on start and end date.”

Returns the tax collected over a period set by a start and end date.

When to use it
to hand the bookkeeper the tax figures for the period they are closing.
Watch out
like the other summaries, it needs a start and an end date, supplied by an earlier step or typed in.
17

Find Tax Rate

SearchFind or create

In Zapier“Finds a tax rate.”

Checks the account for a tax rate that is already defined.

When to use it
before rolling out a rate to another site, to see if it already exists there.
Watch out
Find or Create Tax Rate is this same search, not an extra step.
18

Find Terminal

SearchFind or create

In Zapier“Finds a terminal.”

Fetches a terminal that is already set up.

When to use it
to avoid giving a store a second till when your Zap runs more than once.
Watch out
Find or Create Terminals reuses this search, and Zapier then asks for the fields needed to create the terminal.
19

Find Voided Items Summary

Search

In Zapier“Finds a voided items summary based on start and end date.”

Lists voided items over a start and end date.

When to use it
a store manager wants voids reviewed alongside the sales of the same period.
Watch out
like every summary search, it needs a trigger from elsewhere to start the Zap.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on its default, a search that finds nothing stops the Zap there and skips the steps that relied on it. Switched on, the Zap carries on with an empty result.
  2. Create X if it doesn't exist yet?
    Ticking it turns the search into a find-or-create: the setting above disappears and Zapier asks for the fields needed to create the missing record.
  3. If multiple search results are found?
    Three ways out: keep the first match (the default), stop the Zap, or hand every match on at once.
When it breaks

When a Biyo POS Zap breaks

Zapier attaches no help article to Biyo POS and lists no limit of its own for it. What breaks here comes from how Zapier works in general.

Four cases cover most surprises on this app. If something still looks wrong, the Zapier troubleshooting page walks through the checks one by one.

  • The Zap ignores existing records

    A Zap only reacts to what happens after it is switched on. Stores, products or customers already in Biyo POS are never picked up; moving that backlog is a separate job.

  • A trigger and action on the same object loop

    New Product with Create Product, or New Terminal with Create Terminal: the Zap writes where its own trigger watches, sets itself off again and eats tasks fast.

  • A bulk import stalls

    Loading a whole catalog at once makes the trigger return a huge batch, and Zapier's flood protection can hold it back before anything runs.

  • The same item does not run twice

    Zapier keeps track of what a polling trigger has already seen, so the same store, order or product never starts the Zap twice. If an item seems skipped, check whether it was already seen.
Need help

Need help automating Biyo POS with Zapier?

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FAQ

Biyo POS Zapier integration: frequent questions

01Is the Biyo POS Zapier integration free?
Yes, Biyo POS is not a premium app, so it works on the free Zapier plan. That plan gives 100 tasks a month and unlimited Zaps, checked every 15 minutes. The catch is size: a free Zap has exactly two steps, one trigger and one action. As soon as you add a filter, a search such as Find Sales Summary, or a second action like Create Printer, you are building a multi-step Zap and you need a paid plan. Most onboarding flows for a new store end up there.
02How many tasks does a Biyo POS Zap use?
One task per action that completes successfully. The trigger is free, and so is every check Zapier makes for new stores, orders or products. An action that fails is not counted. So a Zap that creates a terminal for each new store costs one task per store, and the same Zap that also creates a printer costs two. With the free allowance of 100 tasks a month, a busy New Order Zap is the one to watch, because every sale that reaches an action is billed.
03Does Biyo POS send events to Zapier instantly?
No. All 12 Biyo POS triggers are polling triggers: Zapier asks Biyo POS for new items on a timer and keeps only what it has not seen. On the free plan that check happens every 15 minutes, every 2 minutes on Professional, and every minute on Team and Enterprise. The type comes from the app's own API and cannot be switched in the editor. On paid plans you can also run a check by hand from the editor when you are testing.
04What does it take to connect Biyo POS to Zapier?
A Biyo POS account, plus access to any store or record you do not own and want the Zap to touch. In Zapier you open Apps, click + Add connection, search for Biyo POS, click Add connection, then sign in to Biyo POS in the tab that opens and allow access. The connection is saved once and reused by every Biyo POS step. Make sure the account already has a store and a category if you plan to use Create Terminal or Create Product.
05Why does Create Product or Create Customer fail?
Usually because a required field is empty. Create Product needs Categories, Create Terminal needs a Name and a Store, Create Category needs a name and a colour, and Create Customer needs First Name, Password, Email and Phone. A web form that never asks for a phone number will make Create Customer fail every time. The fix is to map every required field, or to put a search such as Find Category in front, with its create option, so the value exists before the action runs.
06What if the Biyo POS operation you need is not in Zapier?
Then the integration does not offer it today. The list holds 12 triggers, 10 actions that only create records, and 19 searches. There is no update or delete action, and no trigger on a closed shift or on a sale of a given item. Those jobs stay inside Biyo POS, or need another route such as a different automation platform. Before building around a gap, look at the Biyo POS page on Zapier again: it lists every operation the integration offers, so the answer is there in one click.
07Zapier, Make or n8n for Biyo POS?
It depends on criteria, not on a winner. On Zapier, a two-step Biyo POS Zap runs on the free plan, while anything with a filter, a summary search or a second action needs a paid one. For any platform, compare three things: which Biyo POS operations it exposes (here 12 triggers, 10 actions and 19 searches), how it counts usage against your expected volume of orders and products, and who on your team will build and maintain the flows. Then test one real scenario on each before committing.
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