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Day AI Zapier integrationAutomate Day AI with Zapier.

The Day AI Zapier integration has 1 action, 0 triggers and 0 searches. It writes into Day AI and never reads from it: another app starts the Zap, and Day AI receives a person or an organization, created or updated from plain text.

Beta app Zapier still marks this integration as beta.

See the 1 operations

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Overview

What the Day AI Zapier integration actually does

Connecting Day AI to Zapier lets any other app feed your CRM without copy and paste. Zapier offers a single step for it, Upsert Record: it creates a person or an organization in Day AI, or updates the one that already carries the same email or domain. You describe the record in plain text, and Day AI's AI sorts it into fields.

Three results come out of that one action. First, a fresh person record each time a prospect fills in a form, keyed on the email they typed. Second, an organization record when a sales rep adds a company to a spreadsheet, keyed on its domain. Third, an enriched record: the same email or domain arrives again with new notes, and Upsert Record updates the existing entry instead of making a twin.

That third case is the real draw. The field called All Information takes free text, so you can pour in a form answer, a call summary or a few lines from a sheet without mapping each column by hand.

Now the honest part. Zapier cannot read anything out of Day AI. There is no trigger, so a new contact in Day AI never starts a Zap. There is no search step either, so you cannot look a record up and reuse it further down. Nothing deletes, moves or shares a record. The app is also flagged beta by Zapier, which means its listing can still change.

If you are weighing other tools for the same job, the n8n vs Zapier and Make vs Zapier comparisons lay out the criteria before you commit.

Vocabulary

Zapier words in one minute

Seven terms come back on this page. Here is each one in plain words.

Zap
The automation you set up on Zapier: one starting event in some app, then one or more steps that follow each time. Here, the last step lands in Day AI.
Trigger
The event in an app that starts the Zap. Day AI has none, so the trigger always comes from another tool.
Action
What the Zap does once started: the step that writes or sends something for you. Here, Upsert Record is the only one.
Task
What Zapier counts on your plan: one action that goes through. For this app, that means one Upsert Record that actually wrote a person or an organization.
Polling vs instant
A polling trigger is checked on a timer by Zapier. An instant one is reported by the app the moment the event happens.
Filter
A step placed before Day AI that only lets a record through when the incoming data matches a condition you choose, such as a form answer.
Connection
Your Day AI account linked to Zapier once, then reused by every step that writes into Day AI.
Cost

What a Day AI Zap costs you

Day AI is not a premium app, so it works on the free plan. The bill comes from tasks, not from the app.

  • Premium appNo, free plan works
  • Free plan100 tasks a month, two steps per Zap
  • Cost per record1 task per successful Upsert Record
  • StatusBeta on Zapier

The trigger never costs a task, and neither does Zapier checking for new data. Each Upsert Record that goes through counts as one task, whether it created or updated. A failed one counts for nothing. The free plan gives 100 tasks a month and checks polling triggers every 15 minutes, but it stops at two steps. Add a filter and the Zap becomes a multi-step Zap (anything beyond one trigger and one action), which needs a paid plan.

Connect

Connect Day AI to Zapier in three steps

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps and click + Add connection. A dialog opens with a search box. You need a Day AI account already, plus write access to the records you want the Zap to touch.

  2. 02

    Pick Day AI

    Type Day AI in the dialog, select it, then click Add connection. Zapier hands you over to Day AI so you can sign in with the account that should receive the records.

  3. 03

    Grant access

    Accept the access request. The connection now shows up in your Apps list, and every Day AI step you add later reuses it without asking you to log in again.

First Zap

Your first Zap: form answers into Day AI

GoalA B2B training company sends qualified Typeform leads to Day AI as people.

  1. 01

    Start with the form

    Create a Zap and pick Typeform with New Entry as the trigger. Connect the account and choose the form your visitors fill in.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent entries, so you can map fields from a real answer instead of guessing.

  3. 03

    Add a filter

    Click the plus icon, choose Filter, then pick the answer you spotted in the test, a text rule and the value to keep. Only matching leads go on.

  4. 04

    Set Upsert Record

    Add Day AI with Upsert Record. Set Record Type to Person, map the email into Unique Identifier, and drop the other answers into All Information.

  5. 05

    Test, then publish

    Test the action and open Day AI to check the person appeared. Then click Publish. The filter makes this a paid-plan Zap; drop it to stay on free.

Actions

The Day AI action on Zapier

Day AI gives you 1 action. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Upsert Record

Action

In Zapier“Creates or updates a Person or Organization in Day.ai CRM using AI-driven processing.”

Creates a person or an organization in Day AI, or updates it when the same email or domain is already there. You pick the record type, give the identifier, and write everything else as plain text.

When to use it
any time a lead, signup or new account shows up in another tool and should exist in your CRM.
Watch out
an identifier with a typo counts as a new record, so map the email or domain straight from the source.
When it breaks

When a Day AI Zap breaks

Zapier attaches no help article to Day AI, and no limit specific to the app is documented.

What goes wrong comes from Zapier's general rules and from the trigger app you pick. Four cases cover most of it.

  • Old contacts stay behind

    A Zap only reacts to what happens after you publish it. Leads collected before that day never reach Day AI; moving them is a separate import job.

  • No email, no record

    Unique Identifier is required. When the source step carries no email or domain, Upsert Record cannot run, and that failed attempt costs no task.

  • A bulk import gets held back

    If the trigger app suddenly returns a huge batch, after a migration for example, Zapier's flood protection can stop the Zap from firing on all of it.

  • Duplicates are filtered upstream

    On a polling trigger, Zapier remembers what it has already seen, so the same form entry does not push the same person into Day AI twice.
Need help

Need help automating Day AI with Zapier?

A person reads every message.

FAQ

Day AI Zapier integration: questions people ask

01Is the Day AI Zapier integration free?
Yes, it works on the free plan because Zapier does not class Day AI as a premium app. The free plan gives 100 tasks a month and Zaps of two steps, one trigger and one action. That fits a simple Zap where a form or sheet sends records to Upsert Record. As soon as you add a filter or a second action, the Zap becomes multi-step and needs a paid plan. Zapier also marks the app as beta, so check its listing before building anything critical on it.
02How many tasks does each Day AI record use?
One task per Upsert Record that succeeds. It makes no difference whether the action created a new person or updated an existing organization, the count is the same. The trigger from the other app costs nothing, and Zapier checking for new data costs nothing either, however often it looks. A failed action is not counted. In short, the records written each month equal the tasks used, to set against the free allowance of 100.
03Does Day AI work in real time with Zapier?
Day AI has no trigger, so the timing depends entirely on the app that starts your Zap. If that app offers an instant trigger, it reports each event straight away and Day AI receives the record right after. If it uses a polling trigger, Zapier checks it on a timer: every 15 minutes on Free, every 2 minutes on Professional, every minute on Team and Enterprise. The editor shows a lightning bolt on instant triggers, which tells you at a glance.
04What does it take to connect Day AI to Zapier?
A Day AI account and write access to the records you want the Zap to create or update. The connection takes three moves: open Apps in Zapier, click + Add connection and pick Day AI, then sign in and grant access. After that, every Day AI step reuses the same connection. Beyond the account, the real prerequisite is in your data: the app that triggers the Zap must provide an email for people or a domain for organizations.
05Can Upsert Record create duplicate contacts in Day AI?
It is built to avoid them: the action matches on the Unique Identifier, an email for a person or a domain for an organization. When that value already exists, the record is updated rather than recreated. The risk sits in the value itself. A different spelling of the same email, or a domain typed with and without a prefix, is a different identifier. Map the field directly from the source rather than retyping it, and run a test before you publish.
06What if the Day AI operation you need is missing?
Zapier only offers Upsert Record for Day AI, with no trigger and no search. If the plan was to react to a new contact inside Day AI, or to look one up and reuse its details, the Zapier listing cannot do it today. You can still feed Day AI from any other app. For the reverse direction, check whether Day AI itself exposes that event elsewhere, and watch the Zapier listing: the app is in beta and may gain operations.
07Zapier, Make or n8n for Day AI?
Judge on three criteria. First, coverage: on Zapier, Day AI offers one action that writes records and nothing that reads them, so confirm what each other tool lists for Day AI before choosing. Second, cost: Zapier bills one task per record written, with 100 free tasks a month and two steps on the free plan. Third, stability: Zapier flags Day AI as beta. Pick the tool whose listing covers both directions you need.
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