Let's Rolo Zapier integrationAutomate Let's Rolo with Zapier.
The Let's Rolo Zapier integration has 1 trigger, 0 actions and 0 searches. One door, opening outwards: every contact you add to Rolo can travel on to your other tools. Nothing flows back into Rolo through Zapier, and that shapes everything below.
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What the Let's Rolo Zapier integration can do
Let's Rolo is a small CRM built around the people you meet, from the first handshake to the first meeting. On Zapier it exposes a single trigger, New Contact. In practice, the integration lets each person you save in Rolo reach your other tools without a second round of typing.
A mailing list that grows with your contacts. Each new Rolo contact can be added to your email tool as a subscriber, so the people you meet do not wait until you remember to export them.
One address book, not two. If your team works from a bigger CRM or a shared spreadsheet, New Contact can feed it, and Rolo stays the place where contacts are captured first.
A heads-up for the people who follow up. A message in your team chat for every new contact tells a colleague there is someone new to reach out to, with the details already in the message.
What Zapier does not do for Let's Rolo is just as important. There is no action, so no Zap can create, edit or tag a contact inside Rolo. There is no search either. And the only event Zapier hears about is a new contact; changes to an existing one go unnoticed. If you want to learn to build around those limits yourself, have a look at our Zapier training.
Zapier vocabulary in one minute
Seven Zapier words show up on this page. Here is each one, once, in plain English.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
- Trigger
- The event in an app that starts the Zap, here a new Rolo contact. With the Zap on, Zapier waits for it.
- Action
- What the Zap does once it starts: the step that writes, sends or moves something for you, in another app here.
- Task
- The unit Zapier bills: one action your Zap completes successfully. Your plan's allowance is a count of these.
- Polling trigger
- A trigger Zapier checks on a timer: it asks the app for new items at a fixed interval and keeps only the unseen ones.
- Filter
- A step that lets the Zap carry on only when the incoming data meets the condition you set, and stops it otherwise.
- Connection
- Your Let's Rolo account linked to Zapier once, then reused by every Zap that starts from Let's Rolo.
What it really costs
Let's Rolo is not a premium app, so it runs on the free plan. You pay in tasks, and the trigger is free.
- Premium appNo, works on the free plan
- Free plan100 tasks a month, two-step Zaps
- New ContactFree, polling
- Each successful action1 task
New Contact never costs a task, and neither do Zapier's regular checks, however often they run. What counts is each action in another app that completes; a failed one is not counted. The free plan gives 100 tasks a month and two-step Zaps only: one trigger, one action. A filter or a second action makes a multi-step Zap, which needs a paid plan. Because New Contact is a polling trigger, your plan also decides how quickly a new contact is picked up, as the grid shows.
Connect your Let's Rolo account
- 01
Open your connections
In Zapier, go to the Apps page of your account and click + Add connection. You need an existing Rolo account first, with access to the contacts the Zap should read.
- 02
Pick Let's Rolo
Type the app's name in the dialog that appears, select Let's Rolo in the results, then click Add connection. A new browser tab opens on the Rolo side.
- 03
Sign in and grant access
Log in to Rolo in that tab and allow Zapier to read the account. If the contacts you care about belong to someone else, check that your login can see them.
Your first Zap: add each new contact to your mailing list
GoalEvery new Let's Rolo contact that meets your condition becomes a subscriber in your email tool.
- 01
Pick the trigger
Create a new Zap, choose Let's Rolo as the app that starts it and New Contact as the event. Select the connection you set up earlier.
- 02
Test with a real contact
Run the test. Zapier brings back the three most recent Rolo contacts, so you can pick a real person and map their details in the steps that follow.
- 03
Add the filter
Click the plus icon, add Filter and fill the three boxes: the field to check, the rule, the value. A text rule for text, a number rule for numbers.
- 04
Add the subscriber
Add your email tool as the action and map the contact's email and name from the test. The filter makes this a multi-step Zap, which needs a paid plan.
- 05
Test, then publish
Run each step once and check the new subscriber in your email tool. When it looks right, click Publish to switch the Zap on.
The Let's Rolo trigger
1 event starts a Zap when something happens in Let's Rolo. Zapier checks for them at the interval your plan allows.
New Contact
Polling triggerIn Zapier“Triggers when a new Rolo contact is created.”
Picks up each contact newly saved in Rolo and hands their details to the rest of the Zap, so the person you just met can be passed on to any other tool you use.
When it breaks
Zapier attaches no help article to Let's Rolo and documents no limit of its own. What goes wrong comes from Zapier's general rules for a polling trigger.
Four situations come back often. None of them raises an error when you build the Zap, which is why they surprise. When a run does misbehave, our Zapier troubleshooting page and the Zap's task history are the place to start.
Existing contacts never show up
A Zap only reacts to what happens after it is switched on. Contacts already saved in Rolo are not picked up; moving them is a separate job.The contact arrives later than expected
New Contact is a polling trigger: on the free plan Zapier checks every 15 minutes, so a contact can wait until the next check before the Zap runs.A big import gets held back
If a bulk import suddenly adds a huge batch of contacts, Zapier's flood protection can hold that batch back instead of running the Zap for each one.The same contact does not run twice
Zapier remembers what it has already seen on a polling trigger. A contact that already started the Zap will not start it again, even if you edit it.
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