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Magnet Zapier integrationAutomate Magnet with Zapier.

The Magnet Zapier integration offers 2 triggers, 4 actions and 0 searches. Both triggers are instant, so a finished course or a new registration reaches your other tools straight away, and the actions create users, groups, institutions and subscriptions.

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Overview

What the Magnet Zapier integration is for

It connects Magnet, a learning platform, to the other apps you run, through Zaps: automations built on Zapier that start on one event and then carry out one or more steps. Magnet can start a Zap when a course is finished or a user registers, and it can receive new users, groups, institutions and subscriptions.

Three concrete results come out of it. A completion record outside Magnet: Course Completed passes each finished course to a spreadsheet, a CRM or a certificate tool. Accounts opened from elsewhere: Create or Update User enrolls someone from a form or a sale, then Create Subscription gives that new user access, using the User ID the first action returns. A structure that builds itself: Create Group and Create Institution set up the containers before anyone joins them.

The best news for a free plan: both triggers are instant. Magnet tells Zapier the moment the event happens, so the plan's checking interval never slows them down.

What Zapier does not do for Magnet: there is no search, so a Zap cannot look up an existing user or course; no action deletes or archives anything; and no trigger fires on a new group or subscription. Neither of the two triggers waits for a polling interval. See also our Zapier review.

Vocabulary

Zapier vocabulary in one minute

Seven words do most of the work on Zapier. Each one, once, in plain English.

Trigger
The event that starts a Zap. On Magnet that is a course completed or a new user registered.
Action
What the Zap does once it has started, such as creating a Magnet user or a subscription for you.
Task
The unit Zapier bills: one action that completed successfully. Your plan allowance counts nothing else.
Instant trigger
A trigger the app reports itself, the moment the event happens. Both Magnet triggers work this way.
Polling trigger
A trigger Zapier checks on a timer, keeping only what it has not seen yet. Magnet has none.
Filter
A step that lets the Zap continue only when the incoming data meets your condition, and stops it otherwise.
Multi-step Zap
Any Zap beyond one trigger and one action. A second action or a filter makes one, and it needs a paid plan.
Cost

What a Magnet Zap costs

Magnet is not a premium app: it runs on the free plan. You pay in tasks, and only successful actions count.

  • Premium appNo, free plan works
  • Magnet triggers2, both instant
  • Free plan100 tasks a month, two-step Zaps
  • BilledEach action that succeeds

A course completed or a user registered costs nothing on its own. Each action that goes through counts one task, in Magnet or in the other app; a failed one counts nothing. The free plan gives 100 tasks a month and two-step Zaps, so chaining Create or Update User and Create Subscription needs a paid plan. The interval grid below is for polling triggers in general and does not apply to the two Magnet triggers, which are instant.

Connect

Connect Magnet to Zapier in 3 steps

  1. 01

    Start from the Apps page

    Open the Apps page of your Zapier account and click + Add connection. You need a Magnet account, plus access to any institution or group you do not own and want the Zap to touch.

  2. 02

    Find Magnet

    Search for Magnet in the dialog, pick it from the results and click Add connection. A new browser tab then opens so you can sign in on the Magnet side.

  3. 03

    Sign in and grant access

    Log in to Magnet in that tab and allow Zapier to use the account. The connection is saved, and every Zap that reads from or writes to Magnet reuses it.

First Zap

Your first Zap: log every completed Magnet course

GoalEach time a learner finishes a course in Magnet, a new row lands in your tracking spreadsheet.

  1. 01

    Create the Zap

    Start a new Zap, choose Magnet as the app that starts it and Course Completed as the trigger. Pick your Magnet connection.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent completions from your Magnet account, so you can map fields on a real one rather than on a blank sample.

  3. 03

    Add the spreadsheet step

    Add an action in your spreadsheet app that adds a row. Map the learner and course details from Magnet into the columns you want to keep.

  4. 04

    Test the action

    Run the action once and open the sheet to check the row is there and in the right columns. If a column stays empty, fix the mapping and test again.

  5. 05

    Publish

    Publish the Zap to switch it on. Since the trigger is instant, every course finished from then on arrives in the sheet right away, on any plan.

Triggers

The 2 Magnet triggers

2 events start a Zap when something happens in Magnet, and 2 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Course Completed

Instant trigger

In Zapier“Triggers when a user completes a course.”

Starts your Zap whenever a learner reaches the end of a course in Magnet. What it brings back can then feed a certificate tool, a CRM or a progress report that lives outside the platform.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when completion has to show up somewhere a manager or a client reads, not only inside Magnet.
Watch out
courses finished before you publish the Zap are never sent; only completions that happen after it is switched on will start it.
2

New User Registered

Instant trigger

In Zapier“Triggers when a new user completes their registration.”

Kicks off a Zap as soon as someone finishes signing up on Magnet. A half-filled registration does not count: the event comes once the new user has completed the whole process, which keeps unfinished sign-ups out of your other tools.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to add every new learner to your CRM or mailing list the moment the account exists.
Watch out
as a general precaution, do not write users back into Magnet from a Zap that starts here: a Zap that writes where its trigger watches can restart itself.
Actions

The 4 Magnet actions

Magnet gives you 4 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Group

Action

In Zapier“Creates a new group in the Magnet Institution that you have access to as a Teacher Admin (it must be in this institution)”

Adds a new group to the Magnet institution you manage. Only a Name is required, and the group lands inside that institution.

When to use it
opening a group for each new cohort booked elsewhere.
Watch out
your connected account must be Teacher Admin of that institution.
2

Create Institution

Action

In Zapier“Creates a new institution in the Magnet Environment”

Sets up a whole new institution in your Magnet environment. It needs a Name and a Domain, the short suffix that comes after your main Magnet address.

When to use it
when a new organization needs its own space.
Watch out
enter only the suffix in Domain, never the full address.
3

Create Subscription

Action

In Zapier“Creates a subscription for a user”

Gives an existing Magnet user a subscription. The only required field is the User ID.

When to use it
right after Create or Update User in the same Zap, to grant access in one go.
Watch out
the User ID comes out of the Create or Update User step, so chaining both makes a multi-step Zap.
4

Create or Update User

Action

In Zapier“Creates a new user in a Magnet Institution, or if the user already exists (with the same email) it will update that user.”

Registers a person in a Magnet institution, or refreshes their profile if a user with the same email already exists. Email Address, First Name, Last Name and Role are all required.

When to use it
enrolling people who arrive from another app.
Watch out
the email is the match key, so a typo creates a second user.
When it breaks

When a Magnet Zap breaks

Zapier ties no help article to Magnet, so the weak points are Zapier's general limits.

They rarely fail loudly. A list stays shorter than expected, or the task count climbs. When that happens, see our Zapier troubleshooting guide.

  • Past completions never arrive

    A Zap only reacts to what happens after it is switched on. Courses finished or users registered before that stay in Magnet; moving them is a separate job.

  • A loop back into Magnet

    A Zap that writes where its own trigger watches restarts itself again and again. Keep a Zap that starts on a Magnet event from writing users back into Magnet.

  • A bulk enrollment held back

    When a trigger suddenly sends a huge batch, after a bulk import or a migration, Zapier's flood protection can hold those items back instead of running them all.

  • Duplicate users from typos

    Create or Update User matches on email. Two spellings of one address give two users in Magnet, and each run costs a task.
Need help

Need help automating Magnet with Zapier?

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FAQ

Magnet Zapier integration: frequently asked questions

01Is the Magnet Zapier integration free?
Yes, for two-step Zaps. Magnet is not a premium app, so the free plan covers it, with 100 tasks a month and Zaps made of one trigger and one action. Course Completed sending a row to a spreadsheet fits that limit. As soon as you add a second action, a filter or a search, the Zap becomes multi-step and needs a paid plan, which is the case when Create or Update User is followed by Create Subscription.
02How many tasks does a Magnet Zap use?
One task per action that succeeds, nothing for the trigger. A course completed or a new registration costs nothing by itself, and an action that fails is not counted. So a Zap that creates a user and then a subscription spends two tasks each time it runs, because every successful action counts on its own. If the same Zap also writes to a spreadsheet, that is three tasks per learner. Count your actions before you scale a flow to a large cohort.
03Is the Magnet Zapier integration real time?
Yes, for both triggers. Course Completed and New User Registered are instant: Magnet tells Zapier as soon as the event happens, and the Zap starts right away whatever your plan. The polling intervals of the plans, 15 minutes on Free down to 1 on Team and Enterprise, do not apply to them. In the editor, a Zap built on an instant trigger shows a lightning bolt, which is a quick way to confirm it.
04What does it take to connect Magnet to Zapier?
A Magnet account you can sign in to, plus access to the institutions and groups you want the Zap to touch. In Zapier, open the Apps page, click + Add connection, pick Magnet and click Add connection, then sign in to Magnet in the new tab and grant access. Creating a group also requires that the connected account is Teacher Admin of the institution, so connect with the right account from the start.
05Where does Create Subscription get its User ID?
From the Create or Update User step placed just before it. The User ID is the only required field of Create Subscription, and Zapier says it is available as an output of that step. Build the Zap with Create or Update User first, test it, then map its User ID into Create Subscription. That makes a multi-step Zap, so it needs a paid plan, and each run costs two tasks when both actions succeed.
06What if the Magnet operation the job requires is missing?
Then Zapier cannot do it with Magnet as things stand. The integration covers two triggers, Course Completed and New User Registered, and four actions that create groups, institutions, subscriptions and users. There is no search, so a Zap cannot find an existing user or course, and nothing deletes or archives. If the missing piece is central to the job, check whether another automation platform exposes it for Magnet before building around the gap.
07Zapier, Make or n8n for Magnet?
Choose by criteria. Speed: both Magnet triggers on Zapier are instant, so timing is not a reason to leave. Coverage: Zapier offers no search and no delete on Magnet, so if the job needs one, look at what the other platforms expose. Flow size: the free plan stops at one trigger and one action, and user plus subscription already needs two actions. Billing: every successful action is a task, so long flows on big cohorts add up fast.
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