Mailparser Zapier integrationAutomate Mailparser with Zapier.
The Mailparser Zapier integration gives you 2 triggers, 0 actions and 0 searches. Both triggers are instant: as soon as Mailparser has turned an incoming email into structured data, your Zap starts, even on the free plan, and passes that data on.
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What the Mailparser Zapier integration does with your emails
Mailparser receives emails you forward to it and pulls structured data out of them: leads, contact forms, order details, shipping notes, attachments. Linking it to Zapier means building a Zap: an automation with one starting event, the trigger, then one or more actions that run each time that event happens. Here Mailparser always starts the Zap.
One email, one record. New Email Parsed (One Request Per Email) hands over everything Mailparser extracted from a message in a single run. A contact form email becomes one row in a spreadsheet or one record in your contact tool, with each field in its own column.
One table, many records. When the parsed result is a table, such as several items listed in one email, New Email Parsed (One Request Per Row) starts the Zap once for each row. Every line of that table ends up as its own entry in the next app.
The choice that can weigh on your bill. Zapier describes the per-row trigger as sending one request for each row of the table. If every request runs the Zap, every row pays for the Zap's actions on its own, since each completed action is a task. Check it on a real email with a table before you count on it, and pick it only when you truly want one entry per line.
What Zapier does not do here. Mailparser has no action and no search on Zapier. No Zap can send an email into Mailparser, change a parsing rule or look up an earlier result: the app only speaks, it never listens. Both triggers also ask for one inbox, so each Mailparser inbox needs its own Zap. To compare tools for this kind of job, see n8n vs Zapier and Make vs Zapier.
Zapier vocabulary, in plain words
Seven words come back on every Zapier screen. Here they are once, so the rest of the page reads easily.
- Zap
- The automation you build: one event that starts it, then the steps it carries out every single time that event happens.
- Trigger
- The event that starts the Zap, here an email that Mailparser has just parsed. Once the Zap is on, Zapier waits for it.
- Action
- What the Zap does after it starts: the step that writes, sends or updates something for you in another app.
- Task
- The unit Zapier bills. One task is one action that completed successfully, and your plan counts those.
- Polling vs instant
- A polling trigger is checked by Zapier on a timer. An instant trigger is reported by the app as it happens. Both Mailparser triggers are instant.
- Filter
- A step that lets the Zap continue only when the incoming data meets a condition you set, and stops it otherwise.
- Connection
- Your Mailparser account linked to Zapier once, then reused by every Zap that starts from Mailparser.
What a Mailparser Zap really costs
Mailparser is not a premium app, so it runs on the free plan. The trigger never costs anything: a parsed email arriving is free. Only the actions in other apps are billed.
- Premium appNo, available on Free
- Tasks on Free100 per month
- Cost of a trigger0 tasks
- Steps on Free2 (one trigger, one action)
Each action that goes through counts as one task, and a failed one is not counted. With the per-row trigger, one table can start several runs, and each action that completes in them is a task of its own; check the count on a test email before going live. The free plan gives 100 tasks a month and Zaps of two steps only: one trigger, one action. Add a filter or a second action and the Zap becomes multi-step, which needs a paid plan. The grid below is how often Zapier checks a polling trigger; it does not apply to the two Mailparser triggers, which are instant.
Connect your Mailparser account
- 01
Open the Apps page
In your Zapier account, go to Apps and click + Add connection. A dialog opens with a search box: type Mailparser and pick it from the results that appear.
- 02
Start the connection
Click Add connection. A new tab opens on Mailparser. You need a Mailparser account, plus access to any inbox you do not own but want the Zap to read from.
- 03
Sign in and allow access
Sign in to Mailparser in that tab, then grant Zapier access to the account. The connection now shows on your Apps page, and every Mailparser trigger can reuse it.
Your first Zap: parsed emails into a spreadsheet
GoalEvery email Mailparser parses in one inbox adds a row to your spreadsheet, with each extracted field in its own column, only when it meets your condition.
- 01
Create the Zap
Start a new Zap and pick Mailparser as the app that starts it. Choose New Email Parsed (One Request Per Email), then your Mailparser connection.
- 02
Pick the inbox
Set the required Inbox field to the Mailparser inbox you forward emails to. Only emails parsed in that inbox will start this Zap.
- 03
Test the trigger
Run the test. Zapier brings back the three most recent items of the account, so you map columns on a real parsed email rather than a blank sample.
- 04
Add a filter if needed
Add a Filter from the plus icon and fill its three boxes: field, rule, value. Only matching emails go on. A filter makes the Zap multi-step, so it needs a paid plan.
- 05
Add the action, test, publish
Add your spreadsheet and the step that adds a row, then map each parsed field to a column. Test once, check the row, and click Publish to switch the Zap on.
Mailparser triggers
2 events start a Zap when something happens in Mailparser, and 2 of them are instant: the app calls Zapier straight away, whatever your plan.
New Email Parsed (One Request Per Row)
Instant triggerIn Zapier“Triggers when a new email is parsed in an inbox, and create one request for each row if the result contains a tabular result.”
Fires when Mailparser finishes parsing a new email in the inbox you chose, and when the result holds a table, it starts the Zap once for every row of that table. A message listing several items therefore turns into several separate runs, each carrying one line, so the next app gets one clean entry per item.
New Email Parsed (One Request Per Email)
Instant triggerIn Zapier“Triggers when a new email is parsed in an inbox, and create one request for one email.”
Starts your Zap once for each email Mailparser parses in the selected inbox, whatever the result looks like, and hands everything extracted from that message to the following steps. This is the simpler of the two and the safer default: one email in, one run, one set of fields to map into the next app.
When a Mailparser Zap breaks
Zapier links one help article to Mailparser, How to get started with Mailparser on Zapier, and publishes no app-specific limit. What goes wrong comes from how Zaps behave in general.
Four cases cover most surprises. When a Zap stops for a reason you cannot spot, Zapier troubleshooting is the place to start.
Emails parsed earlier are not picked up
A Zap only reacts to what happens after you switch it on. Emails Mailparser parsed before that stay out of it; moving that backlog is a separate job.A Zap that feeds itself
If the Zap's action emails the very inbox Mailparser watches, every run sets off a new one, and tasks burn fast.A flood of emails held back
Forward a big batch at once and the trigger returns a huge burst. Zapier's flood protection can hold that burst back rather than run every item.Per-row trigger on a long table
One Request Per Row sends one request per row of a table. If each one runs your actions, a single email can cost more tasks than planned, so check on a test email first.
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