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MailWizz Zapier integrationAutomate MailWizz with Zapier.

The MailWizz Zapier integration gives you 2 triggers, 2 actions and 2 searches. Both triggers are polling and watch one list each, the actions add or unsubscribe a subscriber, and the searches find lists and subscribers. Here is what each does and where it trips.

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Overview

What the MailWizz Zapier integration actually does

MailWizz is email marketing software built around lists of subscribers. Connecting it to Zapier lets new subscribers and unsubscribes on a list start work in other tools, and lets those tools add a subscriber, unsubscribe one, or look up a list or a person in MailWizz before acting.

One unsubscribe, honored everywhere. New Unubscriber spots someone leaving a list. Follow it with Find Subscriber by Email on a second list and Unsubscribe Subscriber, and the person leaves that list too, without anyone checking two lists by hand.

A new subscriber copied out. New Subscriber picks up each person added to a list, and a spreadsheet step keeps a running record your team can read without logging in to MailWizz.

A subscriber added from elsewhere. Create Subscriber puts a new person into the list you name, so sign-ups gathered in another tool reach MailWizz on their own, one subscriber per run.

What Zapier does not do here: no trigger is instant, so every event waits for Zapier's next check. Nothing deletes a subscriber or edits a list, and the unsubscribe action needs the subscriber's own ID: if the step before does not carry it, you need a search first. To weigh this setup against other tools, read Zapier alternatives.

Vocabulary

Zapier words, in plain English

Eight words carry the whole page. Each one in a sentence.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run every time that trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it, here a subscriber joining or leaving a list.
Action
What the Zap does once it has started: the step that writes, sends or moves something for you, like adding a subscriber.
Task
The unit Zapier bills. One task is one action your Zap completes successfully, and your plan counts those.
Polling trigger
A trigger Zapier checks on a timer. It asks MailWizz for new items at a fixed interval and keeps only what it has not seen.
Instant trigger
A trigger the app reports itself, the moment the event happens. MailWizz has none on Zapier.
Filter
A step that lets the Zap go on only when what arrived meets a condition you set, and stops it quietly otherwise.
Search step
A step that looks up something already in MailWizz, like a subscriber, so the steps after it can use what it found.
Cost

What a MailWizz Zap costs you

MailWizz is not a premium app, so it works on the free plan. The bill is counted in tasks, and only on actions.

  • Premium appNo, works on the free plan
  • Free plan100 tasks a month, two-step Zaps
  • Trigger cost0 tasks
  • Search, filter or second actionMulti-step Zap, paid plan

The trigger never costs a task, and neither do Zapier's checks on your lists. Each action that succeeds counts once, so a Zap with three actions burns three times what a one-action Zap does. An action that fails is not counted. The free plan gives you 100 tasks a month and Zaps of two steps only: one trigger, one action. Add a search, a filter or a second action and you have a multi-step Zap, which needs a paid plan. That matters here: unsubscribing someone whose ID you do not have takes a search first. Both MailWizz triggers are polling, so the interval grid below sets how long a new subscriber waits before your Zap sees it.

Connect

Connect your MailWizz account

  1. 01

    Open your apps

    In Zapier, go to the Apps page of your account. You need a MailWizz account first, plus access to any list you did not create yourself but want the Zap to read or change.

  2. 02

    Add the connection

    Click + Add connection, type MailWizz in the dialog and pick it. Then click Add connection in that same dialog, which opens MailWizz in a separate browser tab.

  3. 03

    Sign in and allow access

    In the new tab, sign in to MailWizz and grant Zapier access to the account. The connection now shows in your list, and every MailWizz trigger, action and search can reuse it.

First Zap

Your first MailWizz Zap: unsubscribe from a second list

GoalWhen someone unsubscribes from one MailWizz list, find the same email address on a second list and unsubscribe them there too.

  1. 01

    Pick the trigger

    Create a Zap, choose MailWizz and New Unubscriber as the event, then select your connection and the List Unique ID of the list to watch.

  2. 02

    Test the trigger

    Click test. Zapier brings back the three most recent unsubscribes from that list, so you map fields on a real subscriber rather than a placeholder.

  3. 03

    Add the search

    Add MailWizz, pick Find Subscriber by Email, give the ID of the second list and map the email from the trigger. Test it to see the subscriber it finds.

  4. 04

    Add the action

    Add Unsubscribe Subscriber, give the second list's ID again and fill the Subscriber Unique ID from what the search returned in its test.

  5. 05

    Test, then publish

    Run the action test on a test address, check the list in MailWizz, then hit Publish. With a search, this is a multi-step Zap on a paid plan.

Triggers

MailWizz triggers

2 events start a Zap when something happens in MailWizz. Zapier checks for them at the interval your plan allows.

1

New Subscriber

Polling trigger

In Zapier“Triggers when new subscriber added to list.”

Starts the Zap each time a subscriber is added to the list you pick. Only additions to that one list set it off.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
when each new subscriber should be copied into a spreadsheet or another tool you follow up from.
Watch out
a Zap that writes into the list it watches, with Create Subscriber for instance, risks setting itself off in a loop.
2

New Unubscriber

Polling trigger

In Zapier“Triggers when a subscriber unsubscribes from the list.”

Fires when a subscriber leaves the list you watch. In the editor, look for it under its exact name, New Unubscriber.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
when an unsubscribe on one list should be passed on, to another list or to the tools your team writes from.
Watch out
the List Unique ID is required, so one Zap only ever watches one list.
Actions

MailWizz actions

MailWizz gives you 2 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Subscriber

Action

In Zapier“Creates a new Subscriber”

Adds a new subscriber to the MailWizz list whose unique ID you give. It is the way in for people collected in another tool.

When to use it
when someone signs up elsewhere and should start receiving that list's emails without an import.
Watch out
if the same Zap starts from New Subscriber, be careful: writing into the list it watches can set it off in a loop.
2

Unsubscribe Subscriber

Action

In Zapier“Unsubscribe a Subscriber from a list.”

Unsubscribes one subscriber from one list. It needs both the List Unique ID and the Subscriber Unique ID, not just an email address.

When to use it
when someone opts out somewhere else and MailWizz should stop mailing them on that list.
Watch out
if the step before does not carry that ID, Find Subscriber by Email, which looks the person up by email, is the step to try right before.
Searches

MailWizz searches

2 search steps look for data that already exists in MailWizz, so a later step can use it.

A search step looks something up in MailWizz and passes it to the next steps. You find the two searches at the bottom of the action event list, under SEARCH. Whether a search wants the exact value or something close is decided by MailWizz, not by Zapier. Each search comes with three settings that decide what happens next.

1

Find Lists

Search

In Zapier“Find Lists in your account.”

Looks up the lists in your MailWizz account and hands what it finds to the next steps of the Zap.

When to use it
when a Zap must pick a list it does not know in advance, rather than one you type in once.
Watch out
with several lists, check the multiple-results setting so the Zap uses the list you meant.
2

Find Subscriber by Email

Search

In Zapier“Find a subscriber by email.”

Finds a subscriber on a given list from their email address, and hands what it found to the next steps. Both the list ID and the email are required.

When to use it
before Unsubscribe Subscriber when all you have is the email; check in the test that it returns the ID you need.
Watch out
if the person is not on that list, the Zap stops there unless you switch on the no-results setting.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on its default, a search that finds nothing stops the Zap and the steps that depended on it are skipped. Switched on, the Zap carries on empty-handed.
  2. Create X if it doesn't exist yet?
    Ticking this box turns a search into a find-or-create step. MailWizz exposes no such variant on Zapier, so this box does not apply here.
  3. If multiple search results are found?
    Three ways out when several items match: keep the first one, which is the default, stop the Zap, or hand all of them on at once.
When it breaks

When a MailWizz Zap breaks

Zapier attaches no help article to MailWizz, so the traps below are the general ones, applied to an app with two polling triggers and two searches.

Most failures here are not error messages but Zaps that loop, stop on an empty search or miss history. When one misbehaves, the Zapier troubleshooting guide is the first place to look.

  • History is never picked up

    A Zap only reacts to what happens after you switch it on. People who joined or left a list before that stay put, and moving that backlog is a separate job.

  • The Zap that restarts itself

    A Zap that writes into the place its own trigger watches, such as the list it monitors, can set itself off again and again and burn through tasks fast.

  • A bulk import gets held back

    After a bulk import into a list, a trigger can suddenly return a huge batch. Zapier's flood protection may hold that batch back.

  • No double runs

    Zapier remembers what it has already seen on each polling trigger, so the same subscriber does not start the Zap twice.
Need help

Need help automating MailWizz with Zapier?

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FAQ

MailWizz Zapier integration: questions people ask

01Is the MailWizz Zapier integration free?
Yes, it runs on the free Zapier plan, because MailWizz is not a premium app. The free plan gives you 100 tasks a month and as many Zaps as you like, each limited to two steps: one trigger and one action. A Zap that copies each new subscriber into a sheet fits. A search, a filter or a second action makes it multi-step, which needs a paid plan, and unsubscribing someone without their ID needs a search. You also need your own MailWizz account.
02How many Zapier tasks does a MailWizz Zap use?
One task per action that succeeds, nothing for the trigger. A Zap that copies each new subscriber into a spreadsheet costs one task per subscriber. The unsubscribe Zap with a search in the middle costs one task for the Unsubscribe Subscriber step each time it completes. Zapier checking your lists costs nothing, and an action that fails is not counted. If a search finds nothing and stops the Zap, the action after it never runs, so nothing is billed for it.
03Do MailWizz triggers work in real time?
No. Both MailWizz triggers, New Subscriber and New Unubscriber, are polling: Zapier asks MailWizz for new items at a fixed interval. That interval depends on your plan, every 15 minutes on Free, 2 on Professional and 1 on Team or Enterprise. On the free plan, a new subscriber can wait up to that interval before your Zap reacts. On paid plans you can change how often a trigger checks, and run a check by hand from the editor.
04What does it take to connect MailWizz to Zapier?
A MailWizz account and a Zapier account. From the Apps page in Zapier, click + Add connection, search for MailWizz, click Add connection, sign in on the tab that opens and grant access. Every MailWizz step then reuses that connection. You also need access to the lists the Zap will touch, and their List Unique ID, which every trigger, both actions and the subscriber search require. Find Lists can also look up your lists from inside a Zap.
05Why does Unsubscribe Subscriber ask for an ID instead of an email?
Because MailWizz identifies the subscriber by their Subscriber Unique ID, and the action requires it along with the List Unique ID. An email address alone is not enough. When the step before only carries the email, add Find Subscriber by Email first: it looks the person up on the list by email, and its test shows what you can map into Unsubscribe Subscriber. Remember that adding that search makes the Zap multi-step, so it needs a paid plan.
06What if the MailWizz operation you want is not there?
Short answer: Zapier cannot add it. MailWizz offers six operations there: two triggers on joins and leaves, two actions that add or unsubscribe, two searches. Deleting a subscriber, updating one or creating a list is simply not on the menu. Open the event dropdown in the editor to confirm what is live today. If the project hinges on that step, do it inside MailWizz itself, or price it on another automation tool, and keep Zapier for the joins and leaves it already handles.
07Zapier, Make or n8n for MailWizz?
Judge on criteria, not a ranking. Speed: both MailWizz triggers on Zapier are polling, so on the free plan an event can wait up to 15 minutes. Plan: any Zap with a search, such as an unsubscribe from the email alone, is multi-step and paid. Cost: each successful action is a task. Make and n8n bill and build workflows their own way, and whether each ships a MailWizz module is worth checking first. For simple copies of new subscribers, Zapier's free plan is enough to start.
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