MangoApps Zapier integrationAutomate MangoApps with Zapier.
The MangoApps Zapier integration gives you 3 triggers, 3 actions and 3 searches, all built around posts, events and tasks in your intranet. Every trigger is checked on a timer. Here is what each operation does, what it costs and what to watch.
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What the MangoApps Zapier integration does for your intranet
It connects MangoApps, your company intranet and collaboration space, to the tools your people use outside of it. Posts, events and tasks can flow in and out without anyone copying them by hand. Each link is a Zap: one starting event, then one or more steps that run every time it happens.
Announcements that reach people where they already are. New Post can forward each new post to a chat channel, so the team that never opens the intranet still sees what was published.
Tasks that start life in another tool. A request collected in a form becomes a MangoApps task through Create Task, with Find Team in front to pick the right team by name.
Calendars that agree with each other. Create Event copies a meeting from your calendar into a team or the whole company, and New Event handles the other direction.
What Zapier does not do here: all three triggers are polling ones, so nothing reaches Zapier the instant it happens in MangoApps. There is no update or delete action, only creation, for all three objects. Nothing published before the Zap was switched on is picked up. And the listing Zapier shows for MangoApps has no find-or-create variant, so plan on its searches only finding.
Want an outside opinion on the tool first? Read our Zapier review.
Zapier vocabulary in one minute
Eight words come back on every section of this page. Here they are, in plain English.
- Zap
- The automation you build on Zapier: one starting event, then one or more steps that run every time it happens.
- Trigger
- The event in an app that starts the Zap. Once the Zap is switched on, Zapier waits for that event.
- Action
- What the Zap does after it starts: the step that creates, sends or moves something in an app for you.
- Task
- What Zapier bills: one action your Zap completes successfully. Your monthly allowance counts these.
- Polling trigger
- A trigger Zapier checks on a timer: it asks the app for new items at a set interval and keeps only the unseen ones.
- Filter
- A step that lets the Zap go on only when the incoming data meets your condition, and stops it otherwise.
- Search step
- A step that looks up something that already exists, such as a team or a user, so later steps can use it.
- Multi-step Zap
- Any Zap beyond one trigger and one action. A filter, a search or a second action makes one, and it needs a paid plan.
What it costs, in tasks
The trigger is free. Each MangoApps action that goes through costs one task.
- Trigger0 task, however often Zapier checks
- Successful action1 task each
- Failed actionNot counted
- Free plan100 tasks a month, two-step Zaps only
- This appNot reserved for paid plans, works on Free
A Zap that turns each post into a task costs one task per post. Put Find Team in front of Create Task and the Zap becomes multi-step, which the free plan does not allow. An action that fails is not counted. The free plan gives you 100 tasks a month and unlimited Zaps, each limited to two steps. All three MangoApps triggers are polling ones, so the interval grid below applies to every one of them. Plan the chain before you build it.
Connect your MangoApps account
- 01
Open the Apps page
In Zapier, go to Apps and click + Add connection. A connection is your MangoApps account linked to Zapier once, then reused by every step that touches your intranet.
- 02
Pick MangoApps
Type MangoApps in the dialog, select it, then click Add connection. A new tab opens on the MangoApps sign-in page, where the rest happens. Check the name before confirming.
- 03
Sign in and grant access
Log in to MangoApps and allow Zapier to use the account. You need read or write access to anything you do not own yourself and want the Zap to touch. An account on MangoApps comes first.
Your first Zap: pending tasks in your team chat
GoalPending MangoApps tasks that match your condition show up in your team chat at each check, so nobody has to dig for them.
- 01
Build the Zap
Create a Zap, pick MangoApps as the app and New Pending Task as the event, then choose your connection to the intranet account.
- 02
Test the trigger
Run the test. Zapier brings back the three most recent pending tasks of your account, so you can see which tasks this trigger actually covers before going further.
- 03
Add the filter
Click the plus icon, pick Filter, then set the field, the rule and the value that mark the tasks you care about. A text rule only works on a text field. The filter makes the Zap multi-step and paid.
- 04
Add the message
Add your chat tool as the action and map the task fields into the message, using only what the test brought back. Keep it to what someone needs to act.
- 05
Test, then publish
Test each step and read the message in your chat. When it looks right, click Publish. Zapier then checks for new pending tasks at your plan's interval.
The 3 MangoApps triggers
3 events start a Zap when something happens in MangoApps. Zapier checks for them at the interval your plan allows.
New Event
Polling triggerIn Zapier“Triggers when a new event is created.”
Starts a Zap whenever someone creates an event in MangoApps. It lets the intranet calendar feed other places, so a company meeting or a team session also shows up where people actually plan their week.
New Post
Polling triggerIn Zapier“Triggers when a new post is added.”
Runs every time a post is added. It is the simplest way to push intranet news out to people who rarely open the intranet itself, or to keep a record of what was published.
New Pending Task
Polling triggerIn Zapier“Fetches pending tasks.”
Picks up tasks that are still waiting to be done. Instead of a list someone checks by hand, the open work becomes a feed that reminders and reports can use.
The 3 MangoApps actions
MangoApps gives you 3 actions. For each one: what it does for you, when to reach for it, and what to watch out for.
Create Event
ActionIn Zapier“Creates a new event in a team or company.”
Adds an event to a team or the whole company. Title, location, start date, end date and category are all required.
Create Post
ActionIn Zapier“Creates a new post in a team or company.”
Publishes a new post in a team or company-wide, with a title and a description, both required. News written elsewhere ends up on the intranet without being pasted in.
Create Task
ActionIn Zapier“Creates a new task in a team or company.”
Creates a task in a team or company, from a name and a team, the two required fields. Work requested elsewhere becomes something MangoApps can track.
The 3 MangoApps searches
3 search steps look for data that already exists in MangoApps, so a later step can use it.
A search step looks something up in MangoApps and hands what it found to the steps after it. On Zapier, searches sit at the bottom of the action list, under SEARCH. Three settings decide what happens when the result is not clean.
Find Milestone
SearchIn Zapier“Finds an existing milestone.”
Looks up an existing milestone by its name, inside a team you specify. The result can then feed a later step.
Find Team
SearchIn Zapier“Finds an existing team.”
Finds an existing team from its name, so a later step can write into the right one without a fixed choice.
Find User
SearchIn Zapier“Finds an existing user.”
Matches an email address to an existing MangoApps user, the only required field. Useful whenever a step needs a person and you only have an email.
The three settings every search exposes
- Successful if no search results are found?Left on its default, a search that finds nothing stops the Zap there and skips the steps that relied on it. Switched on, the Zap carries on empty-handed.
- Create X if it doesn't exist yet?This box turns a search into a find-or-create. The MangoApps listing read for this page shows no find-or-create variant, so treat these three searches as lookups only and check the editor if in doubt.
- If multiple search results are found?Three ways out when several items match: keep the first one, which is the default, stop the Zap, or hand all of them on at once.
When the Zap breaks
Zapier ties no help article to MangoApps, so the cases below are the limits every Zap shares.
Four of them apply here. If a Zap still misbehaves after these checks, open our Zapier troubleshooting guide, or see our n8n vs Zapier comparison.
Old posts never come through
A Zap only reacts to what happens after you switch it on. Posts, events and tasks that already existed are not picked up; moving them is a separate job.A Zap that keeps restarting
A Zap that writes into the place its own trigger watches can set itself off again and again and burn through your tasks. Check where each action writes before you publish.A bulk import is held back
When a trigger suddenly returns a huge batch, after an import or a migration, Zapier's flood protection can hold those items back instead of running them all.The same task does not run twice
Zapier remembers what it has already seen on a polling trigger, so a post, an event or a task picked up once does not start the Zap again.
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