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monday.com Zapier integrationAutomate monday.com with Zapier.

The monday.com Zapier integration gives you 12 triggers, 19 actions and 9 searches. Ten of the triggers are instant, so a new item, a moved item or a changed column can start a Zap straight away, and the actions build, fill, move and tidy your boards for you.

See the 40 operations

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Overview

What the monday.com Zapier integration does for you

Connecting monday.com to Zapier lets your boards react to the rest of your tools, and the other way round. An item is created, moved or edited on a board and another app follows; or something happens elsewhere and monday.com gets a new item, an update, a file or a status change. monday.com is not a premium app, so it works from the free plan.

Items that arrive on their own. Create Item and Create Subitem turn a form entry, an email or a spreadsheet row into a line on the right board, so nobody retypes requests by hand.

A board that tells people what changed. Specific Column Value Changed in Board fires when the one column you care about moves, say a status, and the next step posts a message or sends an email. New Update in Board does the same for comments.

Boards that stay tidy. Move Item to Group, Archive Item and Update Item keep the board in step with what happens in your other tools, and the searches find the item to change first.

What the app page leaves out. Ten triggers are instant, but New Board and New User are polling ones, so on the free plan they wait for Zapier's next check. Almost every operation asks for a Board ID, and the searches stop the Zap by default when they find nothing. When an operation you need is missing, API Request (Beta) is the advanced way out. To go further, see our Zapier review.

Vocabulary

Zapier in one minute

Eight words carry the whole page. Here they are, in plain English.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it, like a new item on a board.
Action
What the Zap does once it has started: the step that writes, sends or moves something for you, like creating an item.
Task
The unit Zapier bills. One task is one action your Zap completes successfully, and your plan counts those.
Polling or instant
A polling trigger is checked on a timer for new items. An instant trigger is reported by its app the moment the event happens.
Filter
A step that lets the Zap carry on only when what arrived meets a condition you set, and stops it otherwise.
Search step
A step that looks up something that already exists, like an item or a user, so the steps after it can use what it found.
Multi-step Zap
Any Zap beyond one trigger and one action. A second action, a filter or a search makes one, and it needs a paid plan.
Cost

What a monday.com Zap really costs

Zapier bills completed actions, nothing else. A monday.com trigger firing costs no task, and Zapier checking a board for new data costs nothing either.

  • Premium appNo, available on the free plan
  • Free plan100 tasks a month, unlimited two-step Zaps
  • BilledEach successful action, never the trigger
  • Instant triggers10 of 12, the other 2 are polling

Each action that goes through counts as one task; an action that fails is not counted. The free plan gives 100 tasks a month and unlimited Zaps, each limited to one trigger and one action. A search, a filter or a second action makes the Zap multi-step, so finding an item before updating it needs a paid plan. The grid below sets how often Zapier checks a polling trigger: on monday.com that means New Board and New User only. The ten instant triggers ignore it.

Connect

Connect your monday.com account in 3 steps

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps and click + Add connection. You need a monday.com account, plus read or write access on anything you do not own yourself and want the Zap to touch.

  2. 02

    Pick monday.com

    Type monday.com in the search box of the dialog, select it in the results, then click Add connection. A new tab opens for the sign-in on the monday.com side.

  3. 03

    Sign in and grant access

    Sign in to monday.com in that tab and allow Zapier to reach the account. The connection is saved once, then offered again in every step and every Zap that uses monday.com.

First Zap

Your first Zap: new items, filtered, then announced

GoalEach new item on your board goes through a filter, and only the ones that match reach your team chat.

  1. 01

    Set the trigger

    Create a Zap, pick monday.com and New Item in Board, then your connection and the board in Board ID. Test it: Zapier brings back the three most recent items so you map on a real one.

  2. 02

    Add a filter

    Click the plus icon and add Filter. Set the field to look at, the rule and the value to compare with. A filter makes the Zap multi-step, so this Zap needs a paid plan.

  3. 03

    Post the message

    Add your team chat as the action and build the message from the item fields the test brought back: its name, its group, whatever the board carries.

  4. 04

    Test each step

    Run every step once and read what came back. If the filter blocks the sample, check the rule type: a text rule only works on text, a number rule only on numbers.

  5. 05

    Publish

    Publish the Zap to switch it on. Only items created from that moment are announced; the items already on the board stay quiet.

Triggers

The 12 monday.com triggers

12 events start a Zap when something happens in monday.com, and 10 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Any Column Value Changed in Board

Instant trigger

In Zapier“Triggers when any column's value is changed in the selected board.”

Wakes the Zap whenever a value in any column of the chosen board is edited. It is the widest listener monday.com offers on a board: every edit, in every column, is a run.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
you keep a sheet that logs every edit made on a small board.
Watch out
Board ID is required, and each change counts as a run, so add a filter if only some edits matter.
2

New Item in Board

Instant trigger

In Zapier“Triggers when an item is created in a specific board.”

Starts the Zap each time someone adds an item to one specific board. It is the natural entry point for anything that should happen when a new line appears on that board.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a new line on the board should create a matching record in another tool.
Watch out
Board ID is required, so one Zap watches one board; check at the test which fields the item brings.
3

Item Moved to Group (Same or Different Board)

Instant trigger

In Zapier“Triggers when an item is moved to a group (same or different board).”

Fires when an item lands in a group, whether it was moved within the same board or came from a different one. When your groups stand for stages, this trigger follows an item along its path.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
moving an item into a given group should alert the person who takes over.
Watch out
Board ID is required; add a filter on the group if only one destination should count.
4

New Board

Polling trigger

In Zapier“Triggers when a new board is created.”

Notices boards created in your monday.com account and hands each new one to the Zap, so a fresh project can be set up in your other tools too, without anyone copying its name across.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
each new board should get its standard groups or a matching folder in another tool.
Watch out
it is a polling trigger, so on the free plan the board appears on the next check.
5

New Subitem on Board

Instant trigger

In Zapier“Triggers when a new subitem on a specific board is created.”

Reacts when a subitem is added under any item of a chosen board. When your subitems hold the smaller steps of a job, this trigger lets each one start its own follow-up.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
every new checklist line under an item should become a task for the person assigned elsewhere.
Watch out
Board ID is required; check at the test which details of the subitem and its parent come back.
6

Specific Columns Values Changed in Board

Instant trigger

In Zapier“Triggers when one of the specified columns' value is changed in the selected board.”

Listens to a handful of columns you pick and fires when any one of them changes on the chosen board. It sits between the single-column trigger and the any-column one.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a change of owner, date or status, but not of notes, should be logged.
Watch out
Board ID and Column IDs are both required; list every column you want watched.
7

Specific Column Value Changed in Board

Instant trigger

In Zapier“Triggers when a specific column's value changes in the selected board.”

Watches one column of one board and fires when its value changes. It is the precise option, and the one to reach for when a status column drives your process.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a status switching on an item should send an email to the person who asked for the work.
Watch out
Board ID and Column ID are required; add a filter if only one new value should go on.
8

Specific Subitem Column Value Changed in Board

Instant trigger

In Zapier“Triggers when a specific column's value changes in a subitem within the selected board.”

Does for subitems what the single-column trigger does for items: one column, one board, a run each time that subitem value moves.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
ticking a subitem as done should update a tracker kept in another tool.
Watch out
Board ID and Column ID are required; check at the test that the sample comes from the column you meant.
9

Any Subitem Column Value Changed in Board

Instant trigger

In Zapier“Triggers when any subitem column's value is changed in the selected board.”

Catches every edit made to any subitem column on the chosen board. It is broad by design, and a filter helps the Zap behind it stay useful.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
you want a full log of subitem edits copied to a sheet.
Watch out
Board ID is required, and every edit is a run, which adds tasks quickly on an active board.
10

New Subitem Update in Board

Instant trigger

In Zapier“Triggers when a new update is posted on a subitem in the selected board.”

Fires when someone posts an update on a subitem of the selected board, so what gets written on a subitem can reach your other tools.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
comments left on subitems should reach people who never open the board.
Watch out
Board ID is required; it covers subitem updates only, and item updates need the next trigger.
11

New Update in Board

Instant trigger

In Zapier“Triggers when a new update is posted on a board.”

Brings every new update posted on a board into the Zap, so a comment written in monday.com can travel to another channel without anyone copying it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
each new comment on a board should be forwarded to a shared inbox.
Watch out
Board ID is required, and a Zap that writes back into the board it watches can set itself off again.
12

New User

Polling trigger

In Zapier“Triggers when a new user joins your monday.com account.”

Spots a person who has just joined your monday.com account and passes their details on, which makes it the trigger for onboarding steps in other tools.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a new teammate on monday.com should get a welcome email and an entry in your staff sheet.
Watch out
it works account-wide, not per board, and it is a polling trigger, so the free plan sees newcomers at its next check.
Actions

The 19 monday.com actions

monday.com gives you 19 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Archive Board

Action

In Zapier“Archives a board”

Archives a whole board in one step, without deleting it.

When to use it
a project closed in another tool should leave the list of live boards.
Watch out
Board ID is required, so map the right board carefully and check it at the test.
2

Archive Group

Action

In Zapier“Archives a specific group in a board”

Archives one specific group of a board, picked by its Group ID.

When to use it
last month's section can go once its work is reported elsewhere.
Watch out
Board ID and Group ID are required; Get Group Names for a Board helps find the right group.
3

Archive Item

Action

In Zapier“Archives an item”

Archives a single item, the softer choice next to deleting it.

When to use it
a cancelled request in another tool should be archived rather than deleted.
Watch out
Item ID is the only required field, so make sure the right item was found first.
4

Update Item Name

Action

In Zapier“Update an item's name”

Renames an item without touching its other columns.

When to use it
a request title changes in the source tool and the board line should follow.
Watch out
Board ID, Item ID and New Item Name Value are required; a Find Items step can supply the Item ID.
5

Update Item

Action

In Zapier“Change multiple column values of an item”

Changes several column values of one item in a single step.

When to use it
a deal moves in your sales tool and the matching item should get its new amount, date and status.
Watch out
with Override empty fields switched on, every column you leave empty is erased, so leave it off unless you mean it.
6

Create Board

Action

In Zapier“Creates a new board”

Builds a brand-new board in your account, ready for groups and items.

When to use it
a project confirmed in another tool deserves its own board from day one.
Watch out
Board Name and Board Kind are both required, so check at the test that the board comes out with the kind you meant.
7

Create Column

Action

In Zapier“Create a new column in board.”

Adds a column to a board, with the title and type you set in the step.

When to use it
boards created by another Zap should all receive the same extra column.
Watch out
Board ID, Column Title and Column Type are required; the type decides what the column can hold.
8

Create Group

Action

In Zapier“Creates a new group in a board”

Adds a new group to an existing board, the section that items sit in.

When to use it
a new phase or a new week of work needs its own section on the board.
Watch out
Board ID and Group Name are required, so the board must exist first.
9

Create Item

Action

In Zapier“Create a new Item in a board”

Writes a new item on a board, the everyday line of a monday.com list, filled from earlier steps.

When to use it
a form answer or an incoming request should become a line on the team board.
Watch out
Board ID and Item Name are required; map the other columns from the trigger and check them at the test.
10

Create Subitem

Action

In Zapier“Create a new subitem in a item with column values”

Adds a subitem, with its column values, under an item of a board.

When to use it
each line of an order or a checklist should sit as a subitem under the main item.
Watch out
Board ID, Item Name and Subitem Name are all required, so the parent item has to be known.
11

Create Update

Action

In Zapier“Create a new update.”

Posts a new update, the comment thread of an item, with the text you write or map.

When to use it
an email reply should appear as a comment on the matching item.
Watch out
Item ID and Body are required; team mentions are not added by themselves, so switch on Include team mentions in body when you need them.
12

Delete Group

Action

In Zapier“Delete a specific group from a board”

Removes a group from a board altogether.

When to use it
temporary groups created by another Zap should be cleared once used.
Watch out
Board ID and Group ID are required; prefer Archive Group when the content may still be needed.
13

Delete Item

Action

In Zapier“Delete an item from a board”

Deletes an item from its board, rather than archiving it.

When to use it
test or duplicate entries pushed by a form should not stay on the board.
Watch out
Item ID is required; prefer Archive Item when the line may still be needed.
14

Group Position

Action

In Zapier“Duplicate a group with its items”

Despite its label, this action duplicates a group together with its items.

When to use it
a recurring set of tasks kept in one group should be copied for the next round.
Watch out
Board ID and Group ID are required, and the name is easy to miss in the action list.
15

Duplicate Item

Action

In Zapier“Create a duplicate of an existing item (including subitems). Note: this action takes a few minutes to complete the subitem duplication.”

Copies an existing item, subitems included, so a template line can be cloned instead of rebuilt.

When to use it
every new client should start from a copy of your model item.
Watch out
Board and Item are required, and Include Updates? decides whether the activity and comments come along; the subitem copy is not instant, so the subitems may not all be there when the step ends.
16

Move Item to Group

Action

In Zapier“Move an item to a different group”

Shifts an item into another group of its board, the usual way to show it changed stage.

When to use it
work finished in another tool should move the item to the closed section.
Watch out
Board, Item and Group are required; Get Group Names for a Board helps match the target group by name.
17

Update Subitem

Action

In Zapier“Updates a update subitem on your board.”

Changes a subitem that already exists under an item of your board.

When to use it
a step finished in another tool should be reflected on its subitem.
Watch out
Board ID, Item ID and Subitem ID are all required; Find Subitems helps get the last one.
18

Upload File to Specific Column

Action

In Zapier“Upload File To Specific Column”

Puts a file into the file column of an item, so attachments live next to the work.

When to use it
a document produced in another app belongs to an item.
Watch out
Board ID, Item ID, Column, File and File Name are required, and the file name must include its extension.
19

API Request (Beta)

Action

In Zapier“This is an advanced action which makes a raw HTTP request that includes this integration's authentication.”

An advanced action that sends a raw HTTP request to monday.com using the connection you already set up.

When to use it
what you need is missing from the other actions and you know the request to send.
Watch out
Stop on error, HTTP Method and URL are required, and requests only go to domains tied to monday.com.
Searches

The 9 monday.com searches

9 search steps look for data that already exists in monday.com, so a later step can use it.

A search step finds something that already exists in monday.com, an item, a subitem, a user or a group, and hands it to the steps after it. In the editor, searches sit at the bottom of the Action event list, under SEARCH. Three settings decide what happens when the answer is not one clean match.

1

Find Items

Search

In Zapier“Find items that match a specific value in a column”

Finds the items of a board whose chosen column holds a given value, a status for instance.

When to use it
before Update Item, to locate the line that matches an email address or a reference.
Watch out
Files, Location, Formula and Connect Boards columns cannot be searched; Include Updates? adds up to 25 recent updates per item.
2

Find Subitems

Search

In Zapier“Finds the subitems of a specific item on the board”

Returns the subitems that sit under one particular item.

When to use it
a Zap must update or report on each step of a job held as subitems.
Watch out
Item is required, so find the parent item first, with a trigger or Find Items.
3

Find User by Name

Search

In Zapier“Search for a user by name using exact matching”

Looks up a monday.com user from their name, with exact matching.

When to use it
a name typed in a form should become the owner of the new item.
Watch out
the match is exact, so a nickname or a typo returns nothing; Board ID and User are required.
4

Get Board Values

Search

In Zapier“Returns the data for a all columns in the specific board”

Brings back the data of every column on a board in one step.

When to use it
a report built in another tool needs the whole content of a small board.
Watch out
Board ID is required; read at the test how the column data comes back before mapping it.
5

Get Column Values

Search

In Zapier“Returns the data for a specific column in the board”

Reads the column values of one item, so a later step can use data the trigger did not carry.

When to use it
a trigger hands you an Item ID and the email needs the item's date and owner.
Watch out
Board ID and Item ID are both required.
6

Get File Column Values

Search

In Zapier“Returns the data for a specific file column in the board”

Fetches what a file column holds for one item, ready to pass to a storage or email step.

When to use it
an approved item's attachment should be copied into a shared folder.
Watch out
Board ID, Item ID and Column are required, and the column must be a file column.
7

Get Group Details

Search

In Zapier“Returns the details of a group using its ID.”

Gives you the details of a group once you know which one it is, so later steps can name or reuse it.

When to use it
a message about a moved item should name the group in full.
Watch out
Board and Group are both required.
8

Get Group Names for a Board

Search

In Zapier“Returns the group names for a specific board”

Lists the group names of a board, handy when a later step must pick the right section.

When to use it
before Move Item to Group or Archive Group, to match a group by its name.
Watch out
Board ID is required.
9

Get User Details

Search

In Zapier“Returns the details for a specific user”

Pulls up one monday.com user and hands their details to the steps that follow, such as an email step.

When to use it
an item owner should receive an email, and the trigger only gave their ID.
Watch out
Board ID and User are required.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on its default, a search that finds nothing stops the Zap there and the steps that depended on it are skipped. Switched on, the Zap carries on empty-handed.
  2. Create X if it doesn't exist yet?
    Ticking this box turns a search into a find-or-create. monday.com exposes no find-or-create variant, so its nine searches only find.
  3. If multiple search results are found?
    Three ways out when several items match: keep the first one, which is the default, stop the Zap, or hand all of them on at once.
When it breaks

When a monday.com Zap breaks

Zapier links three help articles to monday.com, one of them on the error Nothing could be found for the search. The cases below come from the operations themselves and from the limits of any Zap.

The cases below involve a board, a column or a search that does not return what the next step expects. If you need help reading a failed run, see our Zapier troubleshooting page. On the two polling triggers, Zapier remembers what it already saw, so one board or one user does not start the Zap twice.

  • Nothing could be found for the search

    A search that finds nothing stops the Zap on its default setting. Check the value you search for, or switch on Successful if no search results are found?.

  • Some columns cannot be searched

    Find Items cannot look in Files, Location, Formula or Connect Boards columns: they do not even appear in Column to Search.

  • Override empty fields erases columns

    On Update Item, switching on Override empty fields erases every column left empty in the step. Leave it off unless that is the goal.

  • Items from before the Zap are ignored

    A Zap only reacts to what happens after you switch it on. Items already on the board are not picked up, and moving that backlog is a separate job.

  • A Zap that sets itself off again

    A Zap that writes into the board its own trigger watches can start itself again and again and burn through your tasks. Point the actions somewhere else.

  • A sudden flood is held back

    When a trigger suddenly returns a huge batch, after a bulk import or a migration, Zapier's flood protection can hold those runs back.
Need help

Need help automating monday.com with Zapier?

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FAQ

monday.com Zapier integration: your questions

01Is the monday.com Zapier integration free?
Yes. monday.com is not a premium app, so it works on the free Zapier plan. That plan gives you 100 tasks a month and an unlimited number of Zaps, each limited to two steps: one trigger and one action. Posting a chat message for each new item fits inside it. Filtering those items first, or finding an item before updating it, adds a step and makes the Zap multi-step, which needs a paid plan.
02How many tasks does a monday.com Zap use?
One task per action that completes. The monday.com trigger costs nothing, and neither does Zapier checking for new boards or users. A Zap that announces each new item uses one task per item. A Zap that creates an item and then posts an update on it with Create Update uses two per run. Watch the broad triggers: Any Column Value Changed in Board runs on every edit, and each run that reaches an action spends tasks. An action that fails is not counted.
03Do monday.com triggers work in real time?
Ten of the twelve do. Item, subitem, column, group and update triggers are instant: monday.com tells Zapier the moment the event happens and the Zap starts right away, whatever your plan. New Board and New User are polling triggers: Zapier checks at an interval set by your plan, 15 minutes on Free, 2 on Professional, 1 on Team and Enterprise. A Zap built on an instant trigger shows a lightning bolt in the editor.
04What does connecting monday.com to Zapier require?
An account on monday.com, plus read or write access on anything you do not own yourself and want the Zap to touch. You connect once from the Apps page of your Zapier account with + Add connection: search monday.com, sign in on the tab that opens and grant Zapier access. Since nearly every trigger and action asks for a Board ID, open the board you plan to use and make sure your account can reach it before you build.
05Why are some columns missing in Find Items?
Because some column types cannot be searched. In Find Items, the Column to Search field leaves out Files, Location, Formula and Connect Boards columns, so they never appear in the list. If the value you want to match lives in one of them, search on another column that identifies the item, such as its name or a text column, then read the rest with Get Column Values. Remember that each extra search makes the Zap multi-step.
06What if the monday.com operation you need is not on Zapier?
First look at the full list: monday.com offers twelve triggers, nineteen actions and nine searches on Zapier, and some names are not obvious, like Group Position, which duplicates a group. Open the monday.com page on Zapier to see the current list. If the step is truly absent, API Request (Beta) sends a raw request with your existing connection, provided you know what to send. Otherwise, check whether Make or n8n cover that operation.
07Zapier, Make or n8n for monday.com?
Compare them on criteria rather than a ranking. Coverage: on Zapier, monday.com brings forty visible operations, ten instant triggers among them, so check which of the steps you need the others offer. Cost: Zapier bills each successful action as a task, and broad column triggers can multiply runs. Plan limits: on Zapier a filter or a search makes the Zap multi-step, which needs a paid plan, and two triggers depend on the polling interval of your plan.
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