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myCertif Zapier integrationAutomate myCertif with Zapier.

The myCertif Zapier integration gives you 1 trigger, 0 actions and 0 searches. That one trigger is instant: a new application in myCertif starts your Zap straight away, on any plan, and the rest of the work happens in your other tools.

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Overview

What the myCertif Zapier integration does for you

The myCertif Zapier integration links your myCertif account, the tool that runs a certification process from applications to diplomas, to Zapier. It rests on one trigger, Application Created. When an application lands in myCertif, Zapier hears about it and can pass it to another app. It reads, it never writes back.

Three results you can build on that single trigger. A tracking sheet that fills itself: Application Created adds one row per new application to a spreadsheet, so the list grows without anyone copying it by hand. A heads-up for the team: the same trigger posts a message in your team chat, so nobody has to open myCertif to know a file just arrived. A task to assign: each application becomes a task in your task manager, ready to be assigned. Because the trigger is instant, each of these runs as soon as the application is added, on any plan.

Now the honest part. Zapier offers no action for myCertif, so a Zap cannot create, update or close anything inside it. There is no search either, so a Zap cannot look up an application that already exists. And the trigger only sees applications added after the Zap is switched on (older ones stay where they are). If you are still deciding whether Zapier is the right tool at all, see our Zapier review.

Vocabulary

Zapier words, in plain English

Seven words come back on this page. Here is what each one means, once.

Zap
The automation you build: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event in an app that starts the Zap. Here it is a new application in myCertif. Once the Zap is on, Zapier waits for it.
Action
What the Zap does once it has started: the step that writes, sends or moves something for you, in another app on this page.
Task
The unit Zapier bills: one action your Zap completes successfully. The number on your plan counts those, nothing else.
Instant vs polling
An instant trigger is reported by the app the moment it happens. A polling trigger is checked by Zapier on a timer set by your plan.
Filter
A step that lets the Zap go on only when what arrived meets a condition you set, and stops it there otherwise.
Multi-step Zap
Any Zap beyond one trigger and one action. A second action or a filter makes one, and it then needs a paid plan.
Cost

What a myCertif Zap really costs

myCertif is not a premium app, so it works from the free plan. What you pay for is the actions your Zap completes, never the trigger.

  • TriggerFree, never counted
  • Each successful action1 task
  • Free plan100 tasks a month, two-step Zaps
  • Premium appNo

Application Created costs nothing, however many applications come in. Each action that succeeds counts as one task, so a Zap with three actions uses three times what a one-action Zap uses. An action that fails is not counted. The free plan gives 100 tasks a month and unlimited Zaps, each limited to two steps: one trigger, one action. Add a filter or a second action and the Zap needs a paid plan. The grid below sets how often Zapier checks a polling trigger; it does not apply to the myCertif trigger, which is instant.

Connect

Connect myCertif to Zapier in three steps

  1. 01

    Open your connections

    In your Zapier account, open the Apps page and click + Add connection. A connection is your myCertif account linked to Zapier once, then reused by every Zap that needs it.

  2. 02

    Pick myCertif

    In the dialog, type myCertif, select it, then click Add connection. A new tab opens on the myCertif sign-in page. You need an account on the app to go further.

  3. 03

    Sign in and grant access

    Sign in to myCertif in that tab and grant Zapier access to the account. You also need read or write access on anything you do not own yourself and want the Zap to touch.

First Zap

Your first Zap: log qualifying applications in a sheet

GoalEvery new myCertif application that meets your condition becomes a row in your spreadsheet.

  1. 01

    Create the Zap and set the trigger

    Start a new Zap, pick myCertif as the app and Application Created as the event, then choose your myCertif connection from the list.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent applications of the account, so you map the next steps on a real one. Check at test time what each item contains.

  3. 03

    Add the filter

    Click the plus icon, add Filter, then fill the three boxes: the field to look at, the rule, the value. A filter needs a paid plan, and a text rule only works on text.

  4. 04

    Add the spreadsheet step

    Add your spreadsheet app as the action, choose the step that adds a row, then map the values from the test into its columns.

  5. 05

    Test, then publish

    Test each step once and read what came back before going further. When everything looks right, click Publish to switch the Zap on.

Triggers

The myCertif trigger

1 event starts a Zap when something happens in myCertif, and one of them is instant: the app calls Zapier straight away, whatever your plan.

1

Application Created

Instant trigger

In Zapier“Triggers when application has been added in myCertif.”

Starts your Zap each time an application is added in myCertif, and hands what the test shows to the steps that follow.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
any time a new application should show up elsewhere, in a sheet, a chat channel or a task list, without someone keeping myCertif open.
Watch out
it only sees applications added after the Zap is on, and it is the only myCertif operation, so the rest of the Zap always runs in other apps.
When it breaks

When a myCertif Zap breaks

Zapier links no help article to myCertif, so the cases below are the general Zapier limits that apply to this trigger.

Four situations to keep in mind before and after you publish. If one of them shows up, see our Zapier troubleshooting guide.

  • Older applications never come through

    The Zap only reacts to applications added after it is switched on. Nothing that already existed in myCertif is picked up; moving it is a separate job.

  • A big batch arrives at once

    When a trigger suddenly returns a huge batch, after a bulk import or a migration, Zapier's flood protection can hold it back.

  • The filter never lets anything through

    Filter rules are typed: a text rule only works on text, a number rule only on numbers. Picking the wrong type is why a filter never passes.

  • A Zap that sets itself off

    As a general precaution: a Zap that writes into the place its own trigger watches can start itself again and use up tasks fast.
Need help

Need help automating myCertif with Zapier?

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FAQ

myCertif and Zapier: the questions people ask

01Is the myCertif Zapier integration free?
Yes. myCertif is not a premium app, so it runs on the free Zapier plan. That plan gives you 100 tasks a month and as many Zaps as you like, each limited to two steps: one trigger and one action. Application Created followed by one action in another app fits inside that. A filter or a second action turns the Zap into a multi-step Zap, and multi-step Zaps need a paid plan. The trigger itself never costs a task, whatever the plan.
02How many tasks does a myCertif Zap use?
One per successful action, per application. The trigger Application Created is never counted, and neither is the waiting. If your Zap adds a row to a sheet for each new application, every application that gets its row costs one task. A Zap with three actions costs three tasks per application, since each successful action is counted on its own. An action that fails is not counted against the plan. A few apps and actions take more than one task when they complete, so check the other app you plug in.
03Does the myCertif trigger run in real time?
Yes, it is an instant trigger. The app tells Zapier the moment an application is created, so the Zap starts right away, whatever your plan. The plan interval grid, which sets how often Zapier checks a polling trigger, does not apply to it. In the editor, a Zap built on an instant trigger shows a lightning bolt. The type comes from the app itself and cannot be changed from the editor, so there is nothing to tune on this side.
04What does it take to connect myCertif to Zapier?
An account on myCertif, plus read or write access on anything you do not own yourself and want the Zap to touch. The connection starts from the Apps page of your Zapier account with + Add connection. You pick myCertif, sign in to it in the tab that opens, then grant Zapier access to the account. Once it exists, every Zap that uses myCertif reuses that same connection. If you share myCertif with colleagues, check those access rights before you build anything on top of it.
05Are existing myCertif applications sent to Zapier?
No. A Zap only reacts to what happens after it is switched on, so the applications already in myCertif stay out of it. Only the ones added once the Zap is published start it. Moving the backlog into a sheet or another tool is a separate job, outside the Zap. Plan for it before you switch on, so you do not end up with a list that starts halfway. Each new application that does start the Zap then costs one task per successful action.
06What if the myCertif operation you need is not there?
Then Zapier cannot do it for you today. The myCertif integration currently offers one trigger, Application Created, with no action and no search. That means a Zap cannot write into myCertif, update an application or look one up. The myCertif page on Zapier shows the current list of operations, so check it before you plan a Zap around something else. If what you need is on the receiving end, in another app, look at that app's own Zapier page instead.
07Zapier, Make or n8n for myCertif?
Decide on criteria, not on a ranking. Start with what each tool offers for myCertif: on Zapier, one instant trigger and nothing else, so every step after it runs in another app. Then count your steps. One trigger plus one action fits the free Zapier plan, while a filter or a second action needs a paid one. Last, look at what your other apps offer in each tool, since that is where the whole Zap does its work. The polling interval of a plan plays no part here, because the trigger is instant.
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