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Onlive Zapier integrationAutomate Onlive with Zapier.

The Onlive Zapier integration gives you 1 trigger, 1 action and 0 searches. A new guest registration on your event can start a Zap, and guests coming from other tools can be added to an Onlive event. The trigger works by polling, so its delay depends on your plan.

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Overview

What the Onlive Zapier integration does for your events

The Onlive Zapier integration connects your guest list to the rest of your tools. A Zap (the automation you build on Zapier: one starting event, then the steps that follow) can react to a new registration on an Onlive event, or add a guest to an event when something happens elsewhere. Two operations, both about guests.

A guest list your sales team can read. Get Guests picks up each new registration on the event you choose. Send it to a sheet or a CRM and your team follows sign-ups without logging in to Onlive.

Registrations that start elsewhere. Create Guest adds a guest to an Onlive event from an email address. A form on your website, a ticket sold in your shop or a deal won in your CRM can all put someone on the list.

One sign-up, two events. Pair the trigger with the action on a second event and everyone registered for the main conference is invited to the side session, without retyping a single address.

What Zapier does not do here: there is no search, so a Zap cannot check whether a guest already exists before adding them. There is no action to update or remove a guest, and check-ins at the door are not exposed. The trigger watches one event at a time.

If you are new to the platform, our Zapier training starts from zero, and the Zapier review gives the wider picture.

Vocabulary

Zapier vocabulary in one minute

Seven words do most of the work on Zapier. Here is what they mean.

Zap
Your automation on Zapier: one trigger, then one or more actions that run every time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it. In Onlive, a new guest registration.
Action
What the Zap does once started: the step that writes, sends or moves something. In Onlive, adding a guest to an event.
Task
The unit Zapier bills: one action that completes successfully. Your plan's allowance is a count of those.
Polling trigger
A trigger Zapier checks on a timer, asking the app for new items at an interval set by your plan. Onlive's trigger is one.
Instant trigger
A trigger the app reports itself, the moment the event happens, so nothing waits for the next check.
Filter
A step that lets the Zap go on only when what arrived meets your condition, and stops it otherwise.
Cost

What a guest Zap really costs

Zapier bills tasks, not Zaps, and not checks. Each time Zapier looks at your Onlive event for new guests, it costs nothing.

  • Trigger and checks0 tasks
  • Each successful action1 task
  • Failed action0 tasks
  • Free plan100 tasks a month, 2-step Zaps
  • Premium appNo, free plan works

Only a completed action is billed: one guest written somewhere, one task. A Zap that copies each registration to a sheet uses one task per guest. A failed action is not counted. The free plan gives 100 tasks a month and two-step Zaps, one trigger and one action. Add a filter, say to keep only guests from one company, and the Zap becomes multi-step, which needs a paid plan. Onlive is not a premium app. Its trigger is a polling one, so the grid below sets how often Zapier checks.

Connect

Connect Onlive to Zapier in three steps

  1. 01

    Open the connection dialog

    Go to the Apps page of your Zapier account and click + Add connection. You need an Onlive account, plus access to any event you did not create yourself but want the Zap to touch.

  2. 02

    Pick Onlive

    Type the app's name in the search box of the dialog, select it, then click Add connection. A new tab opens on the Onlive side, where you sign in to your account.

  3. 03

    Sign in and grant access

    Log in to Onlive in that tab and allow Zapier to use the account. The connection is saved in your Zapier account, and every Onlive step reuses it from then on.

First Zap

Your first Zap: new guests listed in a shared sheet

GoalEach guest who registers for your partner event is added as a row in the sheet your partners can see.

  1. 01

    Build: pick the trigger

    Choose Onlive and Get Guests, select your connection, then enter the ID of the event to watch. The trigger is a polling one, so new guests arrive at your plan's interval.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent guests of that event, so you map from a real registration rather than a made-up one.

  3. 03

    Add a filter

    Add a filter step with the field, the rule and the value, so your own colleagues are left out. The filter makes the Zap multi-step, which needs a paid plan.

  4. 04

    Add the sheet action

    Choose your sheet app and the action that adds a row, then map the guest's details into the columns. Test the step and read what came back.

  5. 05

    Publish

    Publish the Zap to switch it on. Guests who registered before that moment are not sent; only new registrations reach the sheet.

Triggers

The Onlive trigger

1 event starts a Zap when something happens in Onlive. Zapier checks for them at the interval your plan allows.

1

Get Guests

Polling trigger

In Zapier“Triggers when there is a new guest registration on your event.”

Starts the Zap when someone new registers for the Onlive event you picked. Each fresh registration becomes a run, which lets your CRM, your sheet or your email tool follow the guest list without anyone exporting it by hand before the big day.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
your sponsors want an up-to-date list of who is coming, in a sheet they can open.
Watch out
the event ID is required, so one Zap follows one event; a new event means a new Zap or an edited one.
Actions

The Onlive action

Onlive gives you 1 action. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Guest

Action

In Zapier“Creates a new guest on your event.”

Adds a new guest to an Onlive event from the event's ID and the guest's email address. Other details can come from earlier steps.

When to use it
people who buy a ticket in your shop or fill a form on your site should appear on the Onlive guest list.
Watch out
never add guests to the event your own trigger watches, or the Zap sets itself off again.
When it breaks

When an Onlive Zap breaks

Zapier links no help article to this app and records no limit of its own. The breakdowns below come from how Zapier works.

Four cases explain most surprises on a guest Zap. If a run fails for a reason you cannot see, continue on the Zapier troubleshooting page.

  • Early registrations are skipped

    A Zap only reacts to what happens after it is switched on. Guests who registered before that are never sent; moving them is a separate job.

  • Adding guests to the watched event

    A Zap that creates guests on the event its own trigger watches sets itself off again and again, and burns through your tasks fast.

  • A bulk import gets held back

    When the event suddenly returns a huge batch of guests, after an import or a migration, Zapier's flood protection can hold those runs back.

  • The same guest never runs twice

    On this polling trigger, Zapier remembers the guests it has already seen, so the same registration does not start the Zap a second time.
Need help

Need help automating Onlive with Zapier?

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FAQ

Onlive Zapier integration: FAQ

01Is the Onlive Zapier integration free?
Yes, on Zapier's side. Onlive is not a premium app, so it works on the free plan. That plan gives 100 tasks a month and two-step Zaps: one trigger and one action. A Zap that sends each new guest to a sheet fits in it. Add a filter, for instance to leave out your own staff, or a second action, and the Zap becomes multi-step, which needs a paid plan. Your Onlive subscription is a separate matter.
02How many tasks does an Onlive Zap use?
One task per action that completes successfully. The trigger is free, and so is every check Zapier makes on your event, however often it looks. A Zap that writes each new guest into a sheet uses one task per guest. An action that fails is not counted. With 100 tasks a month on the free plan, a one-action Zap handles 100 registrations before the allowance runs out, and a paid plan raises that ceiling.
03Is Onlive real time in Zapier?
No. Get Guests is a polling trigger: Zapier checks your event at a regular interval, and that interval depends on your plan. It is 15 minutes on Free, 2 on Professional, and 1 on Team and Enterprise. A new registration can therefore wait up to one interval before the Zap runs. On the paid plans the interval can be changed, and a check can also be run by hand from the editor when you need it.
04What does it take to connect Onlive to Zapier?
An Onlive account, plus access to any event you did not create but want the Zap to touch. On Zapier, open the Apps page, add a connection, search for Onlive, sign in on the tab that opens and grant access. Then keep the ID of your event at hand: both Get Guests and Create Guest require it, and Create Guest also needs the guest's email address before it can add anyone.
05Why does an Onlive Zap ignore guests of a new event?
Because each step points at a single event through its ID. Get Guests watches the event you entered when you built the Zap, and nothing else. When you open registrations for a new event, either build a second Zap with the new ID, or edit the existing one. The same goes for Create Guest: it adds people to the event whose ID it holds, so check that ID before each new campaign.
06What if the Onlive operation you need is not in Zapier?
Then a Zap cannot do it directly. The editor offers one trigger, Get Guests, and one action, Create Guest, with no search. Updating or removing a guest, reading check-ins or listing events are not on the list. A workaround is to keep Zapier for registrations coming in and going out, and handle the rest inside Onlive itself. You can also ask the vendor whether more operations are planned for its Zapier app.
07Zapier, Make or n8n for Onlive?
Choose on criteria, not on a ranking. On Zapier, Onlive gives one polling trigger and one action, and it works on the free plan, where your event is checked every 15 minutes. If a flow of one trigger and one action is enough for your guest list, that covers it. If you need filters, several steps or a shorter delay, plan for a paid plan, then compare what each tool exposes for Onlive and how it bills a run.
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