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Outlaw Zapier integrationAutomate Outlaw with Zapier.

Outlaw Zapier integration: 2 triggers, 4 actions and 1 search to plug your contract tool into the rest of your software. Below: what each one does, what it costs in tasks, how to connect the account and what breaks first.

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Overview

What the Outlaw Zapier integration does for your contracts

The Outlaw Zapier integration links your Outlaw account to Zapier, the tool that runs automations between apps. Outlaw manages the life of your contracts; once it is connected, a change on a contract can start work in another tool, and other tools can create, update or export Outlaw contracts without anyone copying data by hand.

Three results come up again and again. A PDF copy of a contract each time it changes: Updated Contract starts the Zap, Generate PDF produces the file. A contract opened from somewhere else: a deal marked won in your CRM, or a request form sent by a client, feeds Create Contract. A contract kept in step with another tool: Find Contract picks it up by its ID, then Update Contract writes the change.

What Zapier does not do here matters just as much. Both Outlaw triggers are polling triggers, so nothing on this app reacts instantly: on the free plan, a change shows up at the next 15-minute check. The list has no delete action and no trigger named for a brand-new contract. And a Zap never goes back in time: contracts that changed before you switched it on stay where they are.

If you are still weighing tools, the Make vs Zapier comparison and the Zapier review are there too, side by side with this page.

Vocabulary

Zapier vocabulary in plain words

Eight words come back on every Zapier screen. Here they are once, so the rest of the page reads straight.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it: here, a contract change in Outlaw.
Action
What the Zap does after it starts: the step that creates, updates or exports something for you, with no click on your side.
Task
The unit Zapier bills. One task is one action your Zap completes successfully, and your plan counts those.
Polling vs instant
Polling: Zapier checks the app on a timer and keeps only new items. Instant: the app itself tells Zapier when the event happens.
Filter
A step that lets the Zap go on only when what arrived meets the condition you set, and stops it there otherwise.
Search step
A step that looks up something that already exists, such as a contract, so the steps after it can use what it found.
Multi-step Zap
Any Zap beyond one trigger and one action. A second action, a filter or a search makes one, and it needs a paid plan.
Cost

What an Outlaw Zap really costs

Zapier does not reserve Outlaw for paid plans: it works from the free plan. What you spend is tasks, and only one thing produces them.

  • Trigger and checks0 tasks
  • Completed action1 task
  • Failed action0 tasks
  • Free plan100 tasks a month, two-step Zaps

The trigger never costs a task, and neither does Zapier checking Outlaw for changes, however often it looks. Each action that completes counts as one task, so a Zap running Generate PDF and then Update Contract spends two per run. An action that fails is not counted. The free plan gives 100 tasks a month, unlimited Zaps and a check every 15 minutes, but only two-step Zaps: a filter or the Find Contract search makes the Zap multi-step, and that needs a paid plan.

Connect

Connect your Outlaw account in three steps

  1. 01

    Open the Apps page

    In your Zapier account, open Apps and click + Add connection. A connection is your Outlaw account linked to Zapier once, then reused by every step that touches Outlaw, so this only happens the first time.

  2. 02

    Find Outlaw and add it

    In the dialog, type Outlaw in the search box, pick it from the results, then click Add connection. The one prerequisite at this point is an Outlaw account of your own to sign in with.

  3. 03

    Sign in and grant access

    A tab opens on Outlaw. Sign in, then grant Zapier access to the account. If your Zaps will touch contracts you do not own, check beforehand that this account has read or write access on them, or the steps will have nothing to work on.

First Zap

Your first Outlaw Zap: a PDF for every updated contract

GoalEach time a contract is updated in Outlaw, the Zap checks a condition you choose and generates the PDF only when it passes.

  1. 01

    Pick the trigger

    Start a new Zap, choose Outlaw as the app that starts it and Updated Contract as the event. Select your Outlaw connection when Zapier asks for it.

  2. 02

    Test the trigger

    Run the trigger test. Zapier brings back the three most recent items from your connected Outlaw account, so you build the rest of the Zap on a real contract.

  3. 03

    Add the filter

    From the plus icon, add a Filter step and fill its three boxes: the field to look at, the rule, the value to compare with. Pick a rule of the right type: text rules for text, number rules for numbers.

  4. 04

    Add Generate PDF

    Add Outlaw again as the action and choose Generate PDF. The dealID field is required: map into it the matching value from the contract the trigger brought back.

  5. 05

    Test, then publish

    Test each step once and read what came back. When the PDF step returns what you expect, click Publish to switch the Zap on. With its filter, this Zap is multi-step and runs on a paid plan.

Triggers

Outlaw triggers on Zapier

2 events start a Zap when something happens in Outlaw. Zapier checks for them at the interval your plan allows.

1

Updated Contract at Stage (Deprecated)

Polling trigger

In Zapier“Triggers when a contract is being updated at a specific stage.”

This one starts your Zap when a contract is updated while it sits in one specific stage of your Outlaw process. Its own name carries the Deprecated label: Outlaw flags it as the older option.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
an older Zap already relies on it, and only changes made at one given stage should set off the follow-up.
Watch out
the Stage setting is required, and for a new Zap the plain Updated Contract trigger is the safer pick, since this one is flagged as deprecated.
2

Updated Contract

Polling trigger

In Zapier“Triggers when a contract is being updated.”

Every time a contract changes in Outlaw, whatever its stage, this trigger hands the updated contract to your Zap. It is the broad version: one Zap watches the whole contract base instead of a single step of the process.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
you want a copy, an alert or a sync after any edit, with a filter behind it to narrow down which contracts go further.
Watch out
if a later step of the same Zap runs Update Contract on that contract, the edit counts as a new update and the Zap can start itself again.
Actions

Outlaw actions on Zapier

Outlaw gives you 4 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Get Team Information

Action

In Zapier“Retrieves details about your Outlaw Team”

This action reads the details of your Outlaw team and passes them on to the next steps of the Zap. It changes nothing in Outlaw; it only brings information back.

When to use it
a later step needs team details, for instance to address a message or fill a summary.
Watch out
it remains an action, so each successful run counts as a task.
2

Create Contract

Action

In Zapier“Creates a new Outlaw contract”

Create Contract opens a new contract in Outlaw from data that arrived in an earlier step, so nobody retypes it in the contract tool.

When to use it
a deal is marked won in your sales tool, or a client sends a request form, and the contract should follow without manual entry.
Watch out
if another Zap watches Updated Contract, check whether the new contract sets off a chain you did not plan.
3

Generate PDF

Action

In Zapier“Generate a PDF from Outlaw's contract”

Generate PDF turns an Outlaw contract into a PDF file that the next steps can store, attach or send. It bridges the contract tool and wherever your copies live.

When to use it
after Updated Contract, to keep an export of each version in a shared folder.
Watch out
the dealID field is required, so an earlier step must carry that value or the action has nothing to export.
4

Update Contract

Action

In Zapier“Updates a contract.”

Update Contract writes changes to a contract that already exists in Outlaw, picked out by its deal ID. Data from another tool lands on the right contract without a manual edit.

When to use it
after Find Contract, to mirror a change made in another tool.
Watch out
Deal Id is required, and running this action inside a Zap that starts on Updated Contract can make it loop.
Searches

The Outlaw search on Zapier

1 search step looks for data that already exists in Outlaw, so a later step can use it.

A search step finds a contract that already exists, so the steps after it can use it. Searches sit at the bottom of the Action event list, under the SEARCH heading.

1

Find Contract

Search

In Zapier“Find a contract by it's ID”

Find Contract retrieves one Outlaw contract from its ID, so the steps after it work on that exact contract and not on a guess. Whether it wants the exact value is decided by Outlaw, not by Zapier.

When to use it
another tool stores the Outlaw contract ID and you need the contract back before Update Contract or Generate PDF.
Watch out
the Id field is required, and adding this search makes the Zap multi-step, which needs a paid plan.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on its default, a search that finds nothing stops the Zap there and the steps that depended on it are skipped. Switched on, the Zap carries on empty-handed.
  2. Create X if it doesn't exist yet?
    This box turns a search into a find-or-create. Outlaw exposes no find-or-create variant on Find Contract, so this setting does not come into play here.
  3. If multiple search results are found?
    Three ways out when several items match: keep the first one, which is the default, stop the Zap, or hand all of them on at once.
When it breaks

When an Outlaw Zap breaks

Zapier attaches no help article to Outlaw and lists no limit specific to the app. What breaks here comes from the way Zapier itself works.

Four cases to know before you publish a contract Zap. For a method to trace a failing run, there is a page on Zapier troubleshooting.

  • Old contracts are not picked up

    A Zap only reacts to what happens after it is switched on. Contracts updated before you published stay untouched, and moving that backlog is a separate job.

  • The Zap keeps starting itself

    Update Contract inside a Zap that starts on Updated Contract writes where the trigger watches. Each edit sets the Zap off again and burns through your tasks.

  • A bulk change is held back

    After a bulk import or a migration, Updated Contract can return a huge batch at once. Zapier's flood protection can hold that batch back instead of running it.

  • One update, one run

    On a polling trigger, Zapier keeps track of what it has already seen, so the same contract update does not start the Zap twice.
Need help

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FAQ

Outlaw and Zapier: questions people ask

01Is the Outlaw Zapier integration free?
Yes, as far as Outlaw goes: Zapier does not reserve it for paid plans, so it works on the free plan. That plan gives 100 tasks a month and unlimited Zaps, with one big limit: each Zap stops at two steps, one trigger and one action. Updated Contract followed by Generate PDF fits inside it. Add a filter, a second action or the Find Contract search and the Zap becomes multi-step, which needs a paid plan. No price is given here, because the plan grids change too often to publish.
02How many tasks does an Outlaw Zap use?
One per action that completes, and nothing for the trigger. Zapier checking Outlaw for updated contracts costs no task, however often it looks. If your Zap runs Generate PDF and then Update Contract, each successful run spends two tasks. An action that fails is not counted. Get Team Information is an action too, so it counts like the others. On the free plan, 100 tasks a month is the ceiling, and a Zap that loops on Updated Contract can drain it fast.
03Does Outlaw work in real time on Zapier?
No. Both Outlaw triggers, Updated Contract and Updated Contract at Stage (Deprecated), are polling triggers: Zapier goes to Outlaw on a timer and keeps what is new. The interval depends on the plan: 15 minutes on Free, 2 on Professional, 1 on Team and Enterprise. On paid plans you can change how often it checks, and run a check by hand from the editor. No setting turns a polling trigger into an instant one, because the type comes from the app itself.
04What does it take to connect Outlaw to Zapier?
An Outlaw account, plus read or write access on any contract you do not own but want a Zap to touch. The connection itself takes three moves: open Apps in Zapier and click + Add connection, search for Outlaw and confirm with Add connection, then sign in to Outlaw in the tab that opens and grant access. After that, every Outlaw step in every Zap reuses the same connection. Generate PDF, Update Contract and Find Contract all need an identifier, so the account must see the contracts behind them.
05Why does an Outlaw Zap keep starting itself again?
Because it writes where its own trigger watches. A Zap that starts on Updated Contract and then runs Update Contract on the same contract creates a fresh update, which Zapier picks up at its next check, and the cycle repeats. Every lap spends a task. The fix is to break the circle: write the change somewhere the trigger does not look, or put a filter before Update Contract so only contracts that still need the change go through. The filter makes the Zap multi-step, so it runs on a paid plan.
06What if the Outlaw operation you need is not on Zapier?
First check whether a combination covers it. Find Contract followed by Update Contract handles edits on an existing contract, and Generate PDF covers exports. The list has no delete action and no trigger named for a brand-new contract, so those jobs stay outside Zapier for now. What the editor shows is the full list: 2 triggers, 4 actions and 1 search, nothing hidden behind it. If a missing operation blocks the project, that is the moment to compare tools rather than force a fragile workaround.
07Zapier, Make or n8n for Outlaw?
It comes down to criteria, not to a winner. Look at the operations each tool exposes for Outlaw: on Zapier, that is 2 polling triggers, 4 actions and 1 search. Look at how a run is billed: Zapier counts one task per completed action and nothing for the trigger. Look at the shape of the flow: one trigger and one action fit the free plan, while anything with a filter or a search needs a paid one. Then weigh those three points against what the other two tools offer for the same contract flow.
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