Resources · Make integration

Freelo Make integrationAutomate Freelo with Make.

What can Make do with your Freelo projects once they are connected? The Freelo Make integration offers 40 modules, including 4 instant triggers, to handle projects, tasks, comments and invoices. This guide shows how to link your account and build a first working scenario.

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What you can automate

What does the Freelo Make integration let you automate?

The Freelo Make integration links your Freelo account to Make, a no-code tool where you build a scenario, meaning the automation itself: a chain of modules, each one a single brick such as a trigger, an action or a search. Freelo then sends changes to Make, and Make can create, update or list what lives in Freelo.

Projects that start ready to work. When a deal is signed in another tool, Create Project From Template opens the Freelo project from your usual template, then Invite Users by Email brings the right people in. Nobody rebuilds the same folders by hand.

Billing that follows the work. Watch Work Report Changes reacts as soon as someone logs time, and List Issued Invoices or Mark Invoice As Invoiced keep your accounting side aligned with what Freelo shows.

Tasks that never get lost. A form entry or an email can become a task with Create a Task, and Watch Comment Changes can push every new comment to the channel your team actually reads.

Make will not invent what the listed modules skip. For anything else in the Freelo API, the Make an API Call module reuses your connection. If you are weighing tools, the n8n vs Make comparison lays out the differences, and the Make review covers the editor itself. Teams that want help building can talk to our Make agency.

Connect

How do you connect Freelo to Make?

  1. 01

    Add a Freelo module

    Open a scenario in Make, add any Freelo module and click Create a connection. A connection is your Freelo account linked to Make once, then reused by every Freelo module. With an instant module, click Create a webhook first.

  2. 02

    Name and save it

    The Connection name field is optional, but a clear name helps when several accounts share one Make workspace. Type something like the team or client name, then click Save.

  3. 03

    Approve access in Freelo

    If Make asks for it, a popup window opens so you can sign in to Freelo. Authenticate there and click I agree. The popup closes and the module now shows your account, ready to fill.

First scenario

Your first scenario with Freelo

GoalWhen a task changes in Freelo, Make adds a comment to that task so the history stays readable.

  1. 01

    Create the scenario

    From the Scenarios page, create a new scenario and click the big + to place the first module. This first module decides when everything else runs.

  2. 02

    Pick Watch Task Changes

    Search for Freelo, choose Watch Task Changes, click Create a webhook, then Create a connection and approve access. Freelo will now call Make whenever a task changes.

  3. 03

    Add the comment step

    Click the + on the right of the trigger and pick Add Comment to a Task. Map the task from the first module (check in Run once that it is there), so each bundle (one item passed between modules, here one task) gets its own comment.

  4. 04

    Test with Run once

    Click Run once, then edit a task in Freelo. Make shows the bundles each module received, so you can check the comment landed on the right task before going further.

  5. 05

    Switch it on

    Turn the scenario on. Because the trigger is instant, it runs when Freelo sends a change rather than on the default 15 minute schedule that scheduled scenarios use.

Triggers

Which Freelo triggers start a scenario?

4 modules start a scenario when something happens in Freelo. A scheduled trigger is checked by Make on the scenario's schedule; an instant one is called by Freelo as soon as it happens.

Freelo1Watch To-Do List Changes

Watch To-Do List Changes

Instant trigger

In Make“Watches changes on To-Do list”

Your scenario learns about every change on a Freelo to-do list and can react before anyone opens the project. Use it to mirror list updates somewhere else or to alert the owner of a workstream.

How it fires
instant, Freelo calls Make through a webhook as soon as the change happens, so there is no polling interval to set.
When to use it
a project lead wants to hear about changes on a to-do list without watching the whole project.
Watch out
create the webhook in this module before the connection, otherwise nothing reaches Make.
Freelo2Watch Task Changes

Watch Task Changes

Instant trigger

In Make“Watches for changes on a task”

Each time a Freelo task changes, this trigger hands the task to Make as a bundle, so the next modules can comment, notify or copy it. It is the most direct way to follow day to day work.

How it fires
instant, the app calls Make through a webhook as soon as the task changes.
When to use it
you want a chat message or a spreadsheet row the moment someone updates a task.
Watch out
if a later module edits the same task, it can cause a new change; filter carefully so the scenario does not keep calling itself.
Freelo3Watch Comment Changes

Watch Comment Changes

Instant trigger

In Make“Watches for changes on comments”

Comments from Freelo arrive in Make without delay, which lets you forward discussion to people who rarely log in. Every change on a comment becomes one bundle you can route.

How it fires
instant, Freelo notifies Make by webhook the moment a comment changes.
When to use it
a client manager should see questions left on tasks in the inbox or chat tool they already live in.
Watch out
an edited comment counts as a change too, so plan for the same discussion showing up more than once downstream.
Freelo4Watch Work Report Changes

Watch Work Report Changes

Instant trigger

In Make“Watches for changes on a work report.”

Logged time becomes usable data the moment it changes in Freelo. The trigger passes each work report to Make, where you can total hours, update a sheet or prepare billing.

How it fires
instant, the app calls Make through a webhook as soon as a work report changes.
When to use it
finance needs hours in their own file without waiting for a manual export.
Watch out
corrections to an existing report fire again, so update the matching row rather than adding a new one each time.
Modules

What can Make do in Freelo?

Freelo gives you 36 modules in 10 groups. For each one: what it does for you, when to reach for it, and what to watch out for.

Project

9 modules
Freelo1

Activate a Project

Action

In Make“Activates an archived project”

Brings an archived Freelo project back to life so the team can work in it again. Useful when a past client returns and you would rather reuse the old history than start a blank project.

When to use it
a renewed contract in your CRM should reopen the matching archived project.
Watch out
it only works on a project that is archived, so pair it with a search to find the right one first.
Freelo2

Archive a Project

Action

In Make“Archives a project”

Moves a finished project out of the way while keeping everything inside it. Your active list stays short, and the work can come back later with Activate a Project.

When to use it
a project marked as delivered or paid in another tool should leave the active view automatically.
Watch out
archiving is the safe choice here; keep Delete a Project for cases where nothing should remain.
Freelo3

Create a Project

Action

In Make“Creates a project”

Opens a brand new, empty project in Freelo from data your scenario already has, such as a client name from a form. It saves the copy and paste that usually starts every new job.

When to use it
each new deal needs a project but you have no standard structure to copy.
Watch out
when your projects follow a fixed layout, Create Project From Template gives you that layout instead of an empty shell.
Freelo4

Create Project From Template

Action

In Make“Creates project from template”

Starts a project from a template you already keep in Freelo, so every client gets the same proven setup. It is the quickest route to a project that is ready on day one.

When to use it
onboarding, audits or retainers that always follow the same steps.
Watch out
the template must exist in Freelo beforehand; the module copies it, it does not design one.
Freelo5

Delete a Project

Action

In Make“Deletes a project”

Removes a project from Freelo for good. It keeps the workspace clean when test projects or duplicates pile up after an import or a faulty scenario run.

When to use it
cleaning out projects your own scenario created by mistake while you were testing.
Watch out
a deletion cannot be undone from Make; add a filter before this module and prefer Archive a Project whenever the history might matter.
Freelo6

Get Project Detail

Action

In Make“Gets detail of a project”

Fetches the full record of one project so later modules can use its details in a message, a document or a report. You get one project, not a list.

When to use it
a trigger gives you a project reference and the next step needs more than that reference.
Watch out
it needs to know which project you mean, so map the identifier from an earlier module or a search.
Freelo7

List Invited Projects

Search

In Make“Lists all projects you are invited to”

Returns the projects other people have invited your account to, which is handy for freelancers and subcontractors who work inside client workspaces. Each project comes out as its own bundle.

When to use it
building a single overview of client projects you take part in but do not own.
Watch out
your own projects are not in this list; use List All Projects when you need both.
Freelo8

List All Projects

Search

In Make“Lists all Projects (own and assigned)”

Gives your scenario every project you can see, the ones you own and the ones assigned to you. Think of it as the full inventory before a sync or a cleanup.

When to use it
filling a reporting sheet with the complete project list.
Watch out
a search can return zero, one or many bundles, and each bundle runs the next modules once, which counts operations, the executions Make bills on your plan.
Freelo9

List Own Projects

Search

In Make“Lists own projects.”

Narrows the list to projects your account owns, leaving invitations aside. That keeps a sync focused on the work you are responsible for.

When to use it
an agency owner wants only in-house projects in a dashboard, not client spaces they were invited to.
Watch out
do not confuse it with List All Projects, which also brings in the projects assigned to you.

To-Do List

3 modules
Freelo10

List To-Do Lists

Search

In Make“Lists all To-Do lists”

Pulls the to-do lists from Freelo so you can pick the right one before adding tasks. Each list becomes a bundle you can filter by name.

When to use it
a scenario must drop a new task into the list called Backlog without you hardcoding where it lives.
Watch out
several lists may match a loose filter, so tighten it or later modules will run for each one.
Freelo11

Get To-Do List Detail

Action

In Make“Gets To-Do list detail”

Reads a single to-do list in depth, useful when a trigger tells you a list changed and you want its current state. The result feeds a summary, an alert or a copy elsewhere.

When to use it
right after Watch To-Do List Changes, to see the list as it is now.
Watch out
map the list reference from the previous module instead of typing it once and forgetting it.
Freelo12

Create a To-Do List

Action

In Make“Creates a To-Do list”

Adds a fresh to-do list inside a project, so a new phase or deliverable gets its own space automatically. Tasks created next can land straight in it.

When to use it
a client approves a new phase and that phase needs its own list in the existing project.
Watch out
run it once per phase; a trigger that fires repeatedly would stack duplicate lists.

Task

10 modules
Freelo13

Finish a Task

Action

In Make“Marks task as finished”

Marks a Freelo task as done from outside Freelo, so work closed elsewhere shows as closed here too. Your board stays honest without double entry.

When to use it
a ticket resolved in a support tool should tick off the linked Freelo task.
Watch out
if you ever need the task back, Activate a Task reopens it; keep that in mind when testing on real work.
Freelo14

List Tasks

Search

In Make“List all tasks”

Returns tasks across your Freelo account, a wide view for reports, audits or exports. Every task arrives as a separate bundle you can filter.

When to use it
a sweep for tasks missing an owner, run whenever you need it.
Watch out
this is the broad version; when you only care about one list, List Tasks in a To-Do List keeps the volume and the operations down.
Freelo15

List Tasks in a To-Do List

Search

In Make“Lists all tasks for a To-Do list”

Focuses on the tasks of one to-do list, which is often all a scenario needs. Fewer bundles means a clearer run and fewer operations.

When to use it
copying the tasks of a Deliverables list into a client report.
Watch out
you must point it at the list first, usually with List To-Do Lists placed before it.
Freelo16

Create a Task

Action

In Make“Creates a task”

Turns an outside event into a Freelo task so requests stop living in inboxes. A form answer, an email or a chat message can each become a task with its own title.

When to use it
every contact form submission should become a task for the sales team.
Watch out
tasks sit inside to-do lists, so decide which list receives them before the scenario goes live.
Freelo17

Get Task Detail

Action

In Make“Gets detail of a task”

Loads the full content of one task, the step you add when a trigger or a search only gives you a reference. After it, every detail of the task is available to map.

When to use it
preparing a rich notification that needs more than the task name.
Watch out
placing it inside a loop over many tasks multiplies operations; call it only for the tasks you truly need.
Freelo18

Update a Task

Action

In Make“Updates a task”

Changes an existing task instead of making a new one, so information from other tools flows into the same record. The task keeps its history and comments.

When to use it
a new deadline agreed in a CRM should update the task already in Freelo.
Watch out
paired with Watch Task Changes, an update is itself a change; add a filter so the scenario does not loop on its own edits.
Freelo19

Delete a Task

Action

In Make“Deletes a task”

Removes a task entirely, which suits duplicates or tasks created by a test run. The board loses the clutter in a single step.

When to use it
clearing tasks an early version of your scenario created twice.
Watch out
there is no undo from Make; when the work is simply done, Finish a Task keeps the record while closing it.
Freelo20

Activate a Task

Action

In Make“Activates a task”

Reopens a task that was finished, handy when work comes back after delivery. The task returns to the active board with its past intact.

When to use it
a client reports a problem on something marked done, and the original task should reopen rather than a new one appear.
Watch out
make sure you target the finished task itself, usually found through a search or a trigger.
Freelo21

List Subtasks for a Task

Search

In Make“Lists subtasks of a task”

Shows the smaller steps hidden under one task, each returned as a bundle. That lets a scenario check progress at a finer level than the parent task.

When to use it
sending a checklist of remaining subtasks when a task is due.
Watch out
a task without subtasks returns nothing, so the following modules simply do not run for it.
Freelo22

Create a Sub Task

Action

In Make“Creates a sub task”

Breaks a task into concrete steps automatically, so a standard request always arrives with its checklist. People see what to do without writing it out.

When to use it
every new design request gets the same review and handoff steps under it.
Watch out
the parent task has to exist first, so put Create a Task earlier in the scenario and map its result.

Comment

2 modules
Freelo23

List Comments

Search

In Make“Lists all comments”

Collects comments from Freelo as separate bundles, ready to archive, search or summarize elsewhere. It is the catch-up tool, where the trigger is the live one.

When to use it
exporting a project discussion into a document before archiving the project.
Watch out
for new comments as they happen, Watch Comment Changes is lighter than listing everything again.
Freelo24

Add Comment to a Task

Action

In Make“Adds comment to a task”

Posts a comment on a task from your scenario, so outside updates appear where the team already looks. A payment received or a file uploaded can show up in the task thread.

When to use it
writing a short note on the task whenever a related event happens in another app.
Watch out
combined with Watch Comment Changes, your own comment is a new change; filter it out to avoid a loop.

Label

1 module
Freelo25

Create a Label

Action

In Make“Creates a label”

Adds a new label to Freelo, so your tagging system can grow with the data coming from other tools. Labels help people sort tasks at a glance.

When to use it
a new client or product line appears in your CRM and should exist as a label too.
Watch out
check first whether the label already exists, or repeated runs will create near copies.

Work Report

2 modules
Freelo26

Create Work Report

Action

In Make“Creates a work report”

Logs time in Freelo from another source, for example a time tracker or a calendar event. Hours end up next to the tasks they belong to.

When to use it
your team tracks time in a separate app but billing reads Freelo reports.
Watch out
if Watch Work Report Changes runs in another scenario, this new report will trigger it too.
Freelo27

List Work Reports

Search

In Make“Lists work reports”

Retrieves logged time as a set of bundles, the raw material for totals and billing checks. Add an aggregator after it when you need one sum rather than many rows.

When to use it
building a summary of hours per project before sending an invoice.
Watch out
each report is its own bundle, so without aggregation every one of them runs the next modules separately.

Issued Invoice

3 modules
Freelo28

List Issued Invoices

Search

In Make“Lists issued invoices”

Brings the invoices issued in Freelo into Make, where accounting tools and sheets can pick them up. No manual export between systems.

When to use it
copying issued invoices into the spreadsheet your accountant works from.
Watch out
a list returns many bundles; match each one with an existing row to avoid double entries on the next run.
Freelo29

Get Issued Invoice

Action

In Make“Gets issued invoice”

Reads one issued invoice in full, useful when you already know which invoice you are dealing with. Its details can then go into an email or a payment check.

When to use it
a payment arrives and the scenario needs the matching invoice from Freelo.
Watch out
you need the invoice reference, typically taken from List Issued Invoices placed earlier.
Freelo30

Mark Invoice As Invoiced

Action

In Make“Marks invoice as invoiced”

Updates the status of an invoice in Freelo so it matches what happened in your billing system. Both sides then tell the same story.

When to use it
the invoice was sent from your accounting app and Freelo should reflect it.
Watch out
run it after the real invoicing step succeeds, not before, or Freelo could show work as billed that is not.

Users

3 modules
Freelo31

List Users

Search

In Make“Lists users”

Returns the people in your Freelo account, which is the easiest way to find who should own a task or receive a message. Each user arrives as a bundle.

When to use it
assigning work based on a name coming from another tool.
Watch out
filter the list down to one person before a create or update step, or that step will run for every user.
Freelo32

Invite Users by Email

Action

In Make“Invites users to the project by emails”

Sends project invitations to email addresses, a good fit for clients or freelancers who may not be in Freelo yet. Access happens without an admin doing it by hand.

When to use it
a signed contract lists client contacts who should join their project.
Watch out
double-check the addresses you map; an invitation to the wrong person gives them a look at the project.
Freelo33

Invite Users

Action

In Make“Invites users to the project”

Adds people to a project without going through a list of email addresses. It suits internal staffing on a new project.

When to use it
every project created from a template should include the same account manager and designer.
Watch out
for people outside your Freelo account, Invite Users by Email is the module to pick.

Files

2 modules
Freelo34

List Files

Search

In Make“Lists files”

Lists files stored in Freelo so you can back them up, rename them in another tool or share them onward. Each file is its own bundle.

When to use it
copying project deliverables to a shared drive when a project wraps up.
Watch out
on the Free plan, Make handles files up to 5 MB, so large attachments need a paid plan.
Freelo35

Get a File

Action

In Make“Gets a file”

Retrieves a specific file from Freelo so the next module can store, send or attach it. You work with the actual file, not only its name.

When to use it
emailing a signed document to a client once it lands in the project.
Watch out
the Free plan caps files at 5 MB and data transfer at 512 MB, which heavy documents can reach.

Other

1 module
Freelo36

Make an API Call

Action

In Make“Performs an arbitrary authorized API call”

Opens the rest of the Freelo API to your scenario, reusing the connection you already made. Anything the other modules skip can still be reached this way.

When to use it
you need an endpoint of Freelo that no listed module covers.
Watch out
you write the request yourself, so read the Freelo API documentation first; if requests are new to you, our Make training is a good place to start.
Need help

Need help automating Freelo with Make?

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FAQ

Freelo and Make: common questions

01Is the Freelo Make integration free?
Yes, Freelo is a standard app, so it works from the Make Free plan. That plan allows 2 active scenarios, a minimum of 15 minutes between scheduled runs, up to 5 minutes per run, files up to 5 MB and 512 MB of data transfer. Paid plans (Core, Pro, Teams and Enterprise) lower the interval to 1 minute and remove the cap on active scenarios. Usage is counted in operations, one per module per bundle, so busy scenarios use more of your monthly allowance.
02What do you need to connect Freelo to Make?
A Freelo account and a Make account are enough; the Make documentation lists no other prerequisite. Add a Freelo module, click Create a connection, optionally name it, then click Save. If Freelo asks, sign in through the popup window and accept the access request. For instant modules, click Create a webhook first and create the connection inside that step. The connection is then reused by every Freelo module in your scenarios.
03Do the Freelo Make triggers fire in real time?
Yes, all 4 Freelo triggers are instant. Watch To-Do List Changes, Watch Task Changes, Watch Comment Changes and Watch Work Report Changes rely on a webhook, so Freelo calls Make as soon as something changes instead of Make checking at an interval. That is why each of them asks you to create a webhook before the connection. Scenarios that start with another app can still use the 24 actions and 12 searches on their own schedule.
04What if a Freelo module is missing in Make?
Use Make an API Call. It is part of the Freelo app in Make and lets a scenario call any endpoint of the Freelo API with the same connection, so you are not limited to the 40 listed modules. You write the request yourself, using the Freelo API documentation as a reference. The Make documentation for Freelo lists no specific limits, so the main constraints come from your Make plan, such as file size and run time on Free.
05Should you choose Make or n8n for Freelo?
It depends on the tool your team already uses. Make offers Freelo as a ready app with 40 modules and instant triggers, which suits people who want to build without code in a visual editor. The same app often has an n8n node as well, so check what exists there before deciding. Compare on the modules you actually need, the way each tool counts usage and who will maintain the scenarios, rather than on general claims.