Resources · Zapier integration

Air Zapier integrationAutomate Air with Zapier.

The Air Zapier integration gives you 5 triggers, 19 actions and 8 searches to move creative assets, boards, tags and guests without touching Air by hand. It works on the free plan, but every trigger polls, so nothing here is instant.

See the 32 operations

Verified Trustpilot reviews · AI, automation & growth agency

Overview

What the Air Zapier integration actually does for you

The Air Zapier integration links your Air workspace to Zapier, an automation service. You pick an event in Air (a new asset, a new board, a tag, a custom field changing value) and Zapier runs the steps you chose right after, so asset admin stops eating your afternoon.

Three results people actually get out of it. First, an inbox that sorts itself: New Asset fires, Add Assets to a Board drops the file where the team expects it. Second, a review loop that hands off by itself: when Asset Custom Field Updated sees a status move to the value you set, the asset leaves one board and joins the next. Third, files that arrive from elsewhere: Import a File From a URL pulls a public file into Air, and Status of an Import tells you how that import went.

What Zapier does not do for Air matters just as much. None of the five triggers is instant: Zapier checks Air on a timer, so a campaign team waiting on a fresh upload waits for the next check. Several operations want raw IDs (board, asset, version, custom field), which means a search step often has to come first. And a Zap never goes back in time: assets uploaded before you switched it on stay where they are.

If you are weighing the tools, the Air Make integration covers the same app on Make, and Make vs Zapier lays out the criteria side by side.

Vocabulary

Zapier vocabulary in one minute

Eight words carry the whole page. Each one is defined here once, then used plainly.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The Air event that starts the Zap, like a new board. Once the Zap is on, Zapier sits and waits for it.
Action
What the Zap does after it starts: the step that creates, moves or updates something in Air for you.
Task
The unit Zapier bills. One task is one action that completed successfully; your plan counts those, nothing else.
Polling vs instant
A polling trigger is checked on a timer by Zapier. An instant one is pushed by the app the moment it happens. Air only polls.
Filter
A step that lets the Zap continue only when what came in meets your condition, and stops it quietly otherwise.
Search step
A step that looks up something already in Air (a board, an asset) so later steps can use what it found.
Connection
Your Air account linked to Zapier once, then reused by every step in every Zap that talks to Air.
Cost

What an Air Zap really costs

Air is not a premium app, so it runs on the free plan. The bill is counted in tasks, and the trigger never adds to it.

  • Trigger checkFree, never counted
  • Successful action1 task each
  • Failed actionNot counted
  • Free plan100 tasks a month, 2-step Zaps
  • Air on the free planYes, not a premium app

Each action that succeeds is one task; one that fails is not counted. Checking Air for new items costs nothing, however often Zapier looks. The free plan gives 100 tasks a month and Zaps of two steps only, one trigger plus one action. Add a second action, a filter or a search step and you have a multi-step Zap, which needs a paid plan. With Air that happens fast, because so many actions want an ID that a search has to find first.

Connect

Connect your Air account to Zapier

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps and click + Add connection. You need an Air account first, plus read or write access to any board you do not own and want the Zap to touch.

  2. 02

    Find Air and start the link

    In the dialog, type Air, pick it from the results, then click Add connection. A new browser tab then opens on Air's side, where the actual sign-in happens.

  3. 03

    Sign in and grant access

    Log in to Air in that tab and allow Zapier to reach the account. From then on, every Air step of every Zap reuses this connection, so you do it once, not once per Zap.

First Zap

Your first Air Zap: approved assets go to the delivery board

GoalWhen a designer tags an asset as approved, file it on the client delivery board and set its status field, with no one dragging files around.

  1. 01

    Build: pick the trigger

    Start a new Zap, choose Air, then Tag Added to Asset. Pick your Air connection and type the tag name your team uses for sign-off.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent tagged assets of the account, so you map the next steps on a real one instead of guessing.

  3. 03

    Add the board step

    Add Add Assets to a Board, choose the client delivery board in Board ID, and map the asset coming from the trigger into the Asset IDs field.

  4. 04

    Set the status field

    Add Apply a Custom Field to an Asset with the same asset and your status field. Two actions make this a multi-step Zap, so it needs a paid plan.

  5. 05

    Test, then Publish

    Test each action once and check the result in Air. Then click Publish: the Zap is on, and only tags added from now on start it.

Triggers

Air triggers: the 5 events that can start a Zap

5 events start a Zap when something happens in Air. Zapier checks for them at the interval your plan allows.

1

Board Custom Field Updated

Polling trigger

In Zapier“Triggers when a custom field is updated to a given value”

Watches the custom fields set on your boards and starts the Zap once one of them takes the exact value you pointed it at. Good for projects tracked at board level, where the board status says more than any single file.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a campaign board flips to "Ready for launch" and the account manager should be told, or a guest should be added for the client.
Watch out
the Custom Field UID must carry both IDs, field then value, joined by a colon. A plain field name will not work.
2

Asset Custom Field Updated

Polling trigger

In Zapier“Triggers when a custom field is updated to a given value”

Same idea one level down: it follows a custom field on individual assets and kicks off the Zap when that field reaches the value you chose. Pick it when the status you care about is set on the file, not on the board.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a product shot moves to "Approved" and should leave the review board for the e-commerce board.
Watch out
the Include Nested Assets option only takes effect together with a parent board.
3

New Asset

Polling trigger

In Zapier“Triggers when a new asset is created in your workspace.”

Fires on every new asset created in your Air workspace. It is the widest net of the five, which makes it the natural start for sorting, tagging or announcing fresh files.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a photographer drops a shoot into Air and each image should land on the right board automatically.
Watch out
any file this Zap uploads or imports into Air is a new asset too, and starts the Zap again. Keep upload and import actions out of a Zap that starts here.
4

New Board

Polling trigger

In Zapier“Triggers when a new board is created in your workspace.”

Reacts to each board created in the workspace. Since a new board usually means a new project or a new client, this trigger is where setup routines begin: fields, guests, structure.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a producer opens a board for a new brand, and the standard custom fields should be applied to it without anyone remembering to.
Watch out
boards that already existed before the Zap was published will never fire it. Set those up by hand once.
5

Tag Added to Asset

Polling trigger

In Zapier“Triggers when a new tag is added to an asset.”

Listens for one tag, the one you name, and starts the Zap whenever it lands on an asset. It is the lightest way to let a person tell Zapier "go" from inside Air.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a designer tags a banner "final" and it should be pushed to the delivery board.
Watch out
the Tag Name field is required and matches one tag. Two signoff tags mean two Zaps.
Actions

Air actions: the 19 things a Zap can do in Air

Air gives you 19 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Add Assets to a Board

Action

In Zapier“Add one or more Assets to a Board in your workspace”

Places one or several existing assets on a board. Multiple asset IDs go in one field, comma-separated, plus the board ID.

When to use it
fresh uploads should show up on the board the client actually browses.
Watch out
It takes IDs, not names; Find Boards or Find Assets supply them, and that makes the Zap multi-step.
2

Add Guest to a Board

Action

In Zapier“Add a guest to a board in your workspace”

Invites someone to a board by email, with the role you choose. Board ID, email and role are all required.

When to use it
a client contact should get access to their board as soon as it exists.
Watch out
the role is mandatory, so decide in advance what guests may do.
3

Add Tags to an Asset Version

Action

In Zapier“Add a Tag to an Asset Version in your workspace”

Attaches tags to a given version, not the asset as a whole. It needs the asset ID, the version ID and the tag IDs.

When to use it
you track which version went live and want that one tagged, not the drafts.
Watch out
it takes tag IDs, not names; Get or Create Tags gives you those.
4

Apply Custom Fields to an Asset

Action

In Zapier“Apply one or more Custom Fields to an Asset in your workspace”

Sets several custom fields on one asset in a single step. Only the asset ID is required, then you fill the fields you care about.

When to use it
a new upload needs channel, market and status set together.
Watch out
The custom fields must already exist in the workspace; Find Custom Fields is the way to check.
5

Apply a Custom Field to an Asset

Action

In Zapier“Apply a Custom Field to an Asset in your workspace”

The single-field version: one asset, one custom field. Simpler to set up when only a status or an owner changes.

When to use it
after filing an asset on the delivery board, mark its status as delivered.
Watch out
It asks for the Custom Field ID, not the field name shown in Air.
6

Apply a Custom Field to a Board

Action

In Zapier“Apply a Custom Field to a Board in your workspace”

Puts a custom field on a board rather than an asset, given the board ID and the field ID.

When to use it
every new client board should carry the same "Account owner" field from day one.
Watch out
It only acts on boards; for a single file, use Apply a Custom Field to an Asset.
7

Create a Board

Action

In Zapier“Create a board at the top-level of your workspace or as a child of another board”

Opens a new board, either at the top of the workspace or nested under an existing one. Only a title is required.

When to use it
a deal closes in your sales tool and the client needs a board ready before kickoff.
Watch out
when the board may already exist, Find or Create a Board (Find Boards with creation ticked) looks for it before making one.
8

Create a Custom Field

Action

In Zapier“Create a Custom Field in your workspace”

Adds a new custom field to the workspace, given just a name. Useful when your structure grows with your projects rather than staying fixed.

When to use it
each new campaign brings its own approval field.
Watch out
when the field may already exist, Find or Create a Custom Field looks for it before making one.
9

Generate an Upload URL

Action

In Zapier“Generate a secure URL for uploading files to your workspace”

Prepares a secure address that a file can be sent to. It asks for the file name, extension, size in bytes and mime type up front.

When to use it
as the first half of a direct upload, right before Upload a File.
Watch out
all four fields are required, so the step before must provide them.
10

Get Asset Parent Boards

Action

In Zapier“Get the list of parent boards of an asset. Sorted by createdAt descending (most recently created board first).”

Returns the boards an asset belongs to, newest board first. It only reads; nothing changes in Air.

When to use it
a later step needs to know which project an incoming asset is part of.
Watch out
it sits among actions, so on a successful run it counts as a task.
11

Get or Create Tags

Action

In Zapier“Get or Create Tags in your workspace”

Hands back the tags you list, creating any that do not exist yet. Several tags go in one field, separated by commas.

When to use it
you want tag IDs for a later step but cannot be sure the tags are already in Air.
Watch out
It returns tags but tags nothing; pair it with Add Tags to an Asset Version to actually mark a file.
12

Import a File From a URL

Action

In Zapier“Imports a File from a public URL”

Pulls a file into Air from a link, in one step, without the two-part upload dance. The link has to be reachable by anyone.

When to use it
an agency partner shares a public download link and the file should simply appear in Air.
13

Status of an Import

Action

In Zapier“Retrieve the status of a specific import by providing the import ID in the URL.”

Reads where an import stands, using the import ID you got from the import step. Handy as a check before you count on the file being there.

When to use it
a later step needs the imported asset and you want to know the import went through.
Watch out
it needs an Import ID, so in practice it follows an Import a File From a URL step.
14

Remove an Asset From a Board

Action

In Zapier“Remove an Asset from a Board in your workspace”

Takes one asset off a board, given both IDs. Pair it with Add Assets to a Board to move a file from one stage to the next.

When to use it
once approved, an asset should leave the review board so reviewers only see what is left.
15

Remove Guest From a Board

Action

In Zapier“Remove a guest from a board in your workspace”

Withdraws a guest's access to a board, using the board ID and the guest ID. Find Guests of a Board gets you the guest ID.

When to use it
a project ends and outside collaborators should lose access without an admin chasing it.
16

Update a Board

Action

In Zapier“Update a Board's title, description, or location”

Changes a board's title, description or where it sits in the workspace. You need the board ID; everything else is optional.

When to use it
a wrapped project gets renamed and moved under an archive board.
Watch out
The board ID is the only required field, so it has to come from a trigger or from Find Boards.
17

Update Role of Guest

Action

In Zapier“Update the role of a guest on a board in your workspace”

Changes what an existing guest can do on a board. It needs the board ID, the guest ID and the new role.

When to use it
a freelancer moves from reviewing to contributing once the contract is signed.
Watch out
The Guest ID comes from Find Guests of a Board, not from the email address.
18

Update an Asset Version

Action

In Zapier“Update an Asset Version's title or description”

Edits the title or description of one specific version of an asset, identified by the asset ID and the version ID.

When to use it
a copywriter's final caption should be written onto the approved version of a visual.
Watch out
The version ID is needed on top of the asset ID; Get Asset Version by ID confirms you hold the right one.
19

Upload a File

Action

In Zapier“Upload a file to your workspace as a new Asset or Version”

Sends a file into Air as a new asset, or as a new version of one. It takes the upload address from Generate an Upload URL plus a public file link.

When to use it
a renderer outputs final files you want stored as versions.
Watch out
the file link must be public and the file under 5 GB.
Searches

Air searches: finding the IDs your actions need

8 search steps look for data that already exists in Air, so a later step can use it.

Most Air actions ask for an ID. A search step finds the board, asset, guest or field first, then passes its ID along. Searches sit at the bottom of the Action event list, under SEARCH, and some fields offer + Add search step to insert one for you.

1

Find Assets

Search

In Zapier“Search for Assets in your workspace”

Looks up assets across the workspace and returns what matches, nested ones included if you ask for them under a parent board.

When to use it
you know roughly what file you want but not its ID.
Watch out
Left on its default, a search that finds nothing stops the Zap right there.
2

Find Boards

SearchFind or create

In Zapier“Search for Boards in your workspace”

Searches the workspace for boards. In the editor you will also see Find or Create a Board: that is this same search with creation ticked, not a separate operation.

When to use it
files should go to the client's board, and the board may not exist yet.
Watch out
If several boards match, only the first one is kept unless you change that setting.
3

Find Custom Fields

SearchFind or create

In Zapier“Search for Custom Fields in your workspace”

Retrieves custom fields from the workspace. Its twin, Find or Create a Custom Field, is the same search with the create box ticked.

When to use it
before applying a field, make sure it exists rather than creating a duplicate.
Watch out
With creation ticked, it stops offering the empty-result setting and asks for what it needs to create the field.
4

Find Guests of a Board

Search

In Zapier“Search for guests of a board in your workspace”

Lists the guests of one board, which is where the guest ID for the update and removal actions comes from. The board ID is required.

When to use it
right before Remove Guest From a Board.
Watch out
As a search step, it turns the Zap multi-step, so the free plan is out.
5

Get Asset by ID

Search

In Zapier“Get all info about an Asset”

Fetches everything Air holds about one asset, when you already have its ID from an earlier step.

When to use it
a trigger gave you the ID and the next step needs more details about the file.
Watch out
It needs the exact ID; to look a file up another way, Find Assets fits better.
6

Get Asset Version by ID

Search

In Zapier“Get all info about an Asset Version”

Pulls the details of one version, given the asset ID and the version ID together.

When to use it
you want to read a version's current title before overwriting it.
Watch out
Both IDs are required; the asset ID on its own will not find the version.
7

Get Board by ID

Search

In Zapier“Get all info about a Board”

Returns the full record of one board from its ID. Quick and exact, no matching involved.

When to use it
a custom field trigger gave you a board, and you want its name for a message.
Watch out
It needs the board ID; to find a board some other way, use Find Boards.
8

Get Custom Field by ID

Search

In Zapier“Get all info about a Custom Field”

Reads one custom field in full, from its ID. Useful to check a field before writing to it.

When to use it
you stored a field ID and want to confirm it still points to the right field.
Watch out
Adding it makes the Zap multi-step, so it needs a paid plan.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on default, a search that finds nothing stops the Zap and skips the steps that relied on it. Switched on, the Zap carries on with nothing found.
  2. Create X if it doesn't exist yet?
    Tick it and the search becomes find-or-create: it drops the setting above and asks for what it needs to create the missing item.
  3. If multiple search results are found?
    Keep the first match (the default), stop the Zap, or hand all matches on at once.
When it breaks

When an Air Zap breaks

Zapier ties no help article to Air, so the risks below are Zapier's general ones, applied to an asset library.

The cases below are the ones to keep in mind when building on Air. If something looks stuck, our Zapier troubleshooting page is the next stop.

  • No backlog

    A Zap only reacts to what happens after you publish it. Assets, boards and tags that already existed are never picked up; moving them is a separate job.

  • The Zap that feeds itself

    A Zap on New Asset that uploads or imports into the same workspace starts itself again and again, and burns through your tasks fast.

  • Bulk uploads held back

    After a big import or a migration, a trigger can return a huge batch at once, and Zapier's flood protection may hold it back.

  • No double starts

    Zapier remembers what it already saw on a polling trigger, so the same asset does not start the Zap twice, even across several checks.
Need help

Need help automating Air with Zapier?

A person reads every message.

FAQ

Air Zapier integration: frequent questions

01Is the Air Zapier integration free?
Yes, Air is not a premium app, so it works on the free Zapier plan. That plan gives 100 tasks a month and Zaps of two steps: one trigger and one action. As soon as you add a second action, a filter or a search step, the Zap becomes multi-step and needs a paid plan. With Air this comes up quickly, because many actions ask for IDs that a search step usually has to find first.
02How many tasks does an Air Zap use?
One task per action that succeeds, and nothing else. The trigger itself is free, and so is every check Zapier makes on Air, however often it looks. An action that fails is not counted. So a Zap that files an asset on a board and then sets a custom field uses two tasks for each asset that goes through. Actions that only read, like Get Asset Parent Boards, still count when they complete.
03Does Air trigger Zaps in real time?
No. All five Air triggers are polling triggers: Zapier checks Air at regular intervals and picks up what is new. The interval depends on the plan, every 15 minutes on Free, 2 on Professional, 1 on Team and Enterprise. Paid plans can also adjust that timing and run a check by hand from the editor. The type comes from Air's own API, so it cannot be switched to instant from Zapier.
04What does it take to connect Air to Zapier?
An Air account, and read or write access to any board you do not own but want the Zap to touch. The connection itself happens from the Apps page of Zapier: add a connection, pick Air, sign in to Air in the tab that opens and grant access. It is done once, then every Air step in every Zap reuses it. Nothing else is needed on the Zapier side. If a board belongs to someone else, ask for access first.
05Why would a custom field trigger never fire?
Usually because of the Custom Field UID. Both Board Custom Field Updated and Asset Custom Field Updated expect two IDs joined by a colon: the custom field ID first, then the ID of the value to listen for. A field name, or a field ID alone, will not match anything. The field and the value must also exist in your workspace before the trigger is set. Check both IDs in Air before blaming Zapier. The connection tip above shows the exact format.
06What if the Air operation you need is not on the list?
Then Zapier cannot do it with Air as things stand: the 5 triggers, 19 actions and 8 searches on this page are the full visible set. Often the goal can be reached by chaining steps, for example a search to find an ID, then an action that uses it. That makes the Zap multi-step, so it needs a paid plan. If no combination fits, the gap is on the integration side, not in your setup.
07Zapier, Make or n8n for Air?
Decide by criteria, not by brand. On Zapier, check whether the operations above cover your need, whether polling every few minutes is acceptable, and whether your Zaps stay within two steps or justify a paid plan. Then compare the same points for Make and n8n: which Air operations each exposes, how runs are counted, and who maintains the setup. The comparison pages on this site go through those criteria one by one.
Same platform

Other docs you might need on this stack.

Browse all integrations