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ClickMeeting Zapier integrationAutomate ClickMeeting with Zapier.

The ClickMeeting Zapier integration gives you 4 triggers, 2 actions and 0 searches. New events, new registrants and walk-in attendees can start a Zap, and Zapier can create events or register people in ClickMeeting without anyone typing a name twice.

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Overview

What the ClickMeeting Zapier integration does for your webinars

It connects ClickMeeting, the video platform for webinars, demos and online classes, to Zapier so your events and their sign-ups move on their own. ClickMeeting can start an automation when an event or a registrant appears, and it can receive new events and registrants from it.

Three results people build first. A webinar series that fills itself: New Registrant watches the first session, and Add New Registrant signs the same person up for the next one. A follow-up room ready on time: New Upcoming Event spots a freshly created event, and Create New Event opens a companion session, say a Q&A room, right behind it, with a filter on the name so that session does not start the Zap again. Walk-ins you do not lose: New Attendee catches people who joined an event without registering, so you can register them properly for the next date.

Now the limits. All four triggers are polling triggers, so nothing here is instant: Zapier checks ClickMeeting on a timer that depends on your plan. There is no search step, so you cannot look up an existing event or registrant mid-Zap. Two triggers, New Attendee and New Registrant, watch one event at a time, picked when you set them up. And none of the triggers reports a cancelled or edited event.

Comparing platforms? The ClickMeeting Make integration covers the same app on Make. There is no n8n page for ClickMeeting on this site.

Vocabulary

Zapier vocabulary, one line each

Learn these once and the editor reads like plain English.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event in an app that starts the Zap, like a new ClickMeeting registrant. Once the Zap is on, Zapier waits for it.
Action
What the Zap does once started: the step that writes, sends or moves something, like registering someone to an event.
Task
The unit Zapier bills: one action your Zap completes successfully. Your plan's allowance is counted in tasks.
Polling trigger
A trigger Zapier checks on a timer, keeping only items it has not seen before. All four ClickMeeting triggers work this way.
Instant trigger
A trigger the app reports itself the moment the event happens, with no wait for the next check. ClickMeeting has none.
Filter
A step that lets the Zap continue only when what arrived meets your condition, and stops it otherwise.
Cost

What a ClickMeeting Zap really costs

Zapier bills tasks, not Zaps. The trigger never costs a task, however often Zapier checks ClickMeeting for new items.

  • Free plan100 tasks a month, unlimited Zaps
  • Zap size on FreeTwo steps: one trigger, one action
  • Premium appNo, ClickMeeting works on the free plan
  • Trigger typePolling, all 4 triggers

Each action that succeeds is one task; one that fails is not counted. A Zap with two actions uses two tasks per run. A few apps and actions take more than one task. Timing matters here because every ClickMeeting trigger is a polling one: on Free, Zapier looks every 15 minutes. And the free plan stops at two steps, one trigger and one action. A filter turns your Zap into a multi-step Zap, which needs a paid plan.

Connect

Connect ClickMeeting to Zapier in 3 steps

  1. 01

    Open your connections

    In Zapier, open the Apps page of your account and click + Add connection. A connection is your ClickMeeting account linked once, then reused by every Zap that needs it.

  2. 02

    Find ClickMeeting

    Search for ClickMeeting in the dialog, select it and click Add connection. You need an existing ClickMeeting account, plus access to any event you do not own and want the Zap to touch.

  3. 03

    Sign in and grant access

    Sign in to ClickMeeting in the tab that opens, then grant Zapier access to the account. Every ClickMeeting step in every Zap can now reuse this connection.

First Zap

Your first Zap: carry registrants into part two

GoalEveryone who signs up for part one of a webinar series is registered for part two, test sign-ups excluded.

  1. 01

    Build: set the trigger

    Start a new Zap, pick ClickMeeting and the New Registrant trigger, then choose the part-one event in the Room ID field. The Zap only ever watches that one event.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent registrants of that event, so you map fields on a real person rather than a placeholder.

  3. 03

    Add the filter

    From the plus icon, add a Filter: the email field, a text rule, and the word test. Internal dry runs stop here. The filter makes this a multi-step Zap, so it needs a paid plan.

  4. 04

    Add Add New Registrant

    Pick ClickMeeting again with the Add New Registrant action. Choose the part-two event in Room ID, then map the person's details from the values the trigger test brought back.

  5. 05

    Test, then Publish

    Test the action and check the person appears in part two. Then click Publish. People who registered before that moment are not carried over.

Triggers

ClickMeeting triggers on Zapier

4 events start a Zap when something happens in ClickMeeting. Zapier checks for them at the interval your plan allows.

1

New Upcoming Event

Polling trigger

In Zapier“Triggers when you create a new event.”

Starts your Zap when a new event is created in your ClickMeeting account, whatever its type. It is the widest of the four triggers and the one to pick when you care about the schedule rather than about the people signing up.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a training manager wants every new session announced to the team channel and logged in the course calendar.
Watch out
each event comes through once, at creation; a later change of date or title does not start the Zap again.
2

New Upcoming Event with Registration

Polling trigger

In Zapier“Triggers when you create a new event with registration.”

Narrower than the previous one: it only reacts to new events that have registration switched on. Events without registration are left out, which spares you a filter when only sign-up webinars matter.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a SaaS marketing team builds a landing page or an ad campaign each time a sign-up webinar goes on the calendar.
Watch out
each event comes through once; for every new event regardless of registration, use New Upcoming Event instead.
3

New Attendee

Polling trigger

In Zapier“Triggers after a new attendee participated in your event without registration.”

Fires after someone takes part in your event without having registered for it. These are the walk-ins, the people missing from your registrant list.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a sales team wants to know who showed up to a product demo uninvited, so a rep can follow up the same day.
Watch out
the trigger is tied to one event, picked in the Room ID field; another event needs another Zap.
4

New Registrant

Polling trigger

In Zapier“Triggers when a new attendee registers to your event.”

Starts the Zap each time a person registers for one of your events. It is the natural starting point for webinar follow-up: reminders, CRM entries, a seat in the next session.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a coach running a webinar series wants every sign-up added to the next episode without copying names by hand.
Watch out
you choose the event in Room ID when setting it up, and the Zap only watches that one.
Actions

ClickMeeting actions on Zapier

ClickMeeting gives you 2 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create New Event

Action

In Zapier“A new event will be created.”

Opens a new event in ClickMeeting from data the Zap already carries, so a session exists before anyone touches the dashboard. You set the name, the room type and the access type in the step.

When to use it
a university department opens a ClickMeeting room each time a guest lecture is confirmed in its planning tool.
Watch out
name, room type and access type are all required.
2

Add New Registrant

Action

In Zapier“A new attendee will be registered to your event.”

Registers a person to an event you pick, using their first name, last name and email address. Nobody has to fill the sign-up form for them.

When to use it
buyers of an online course are signed up for its live kickoff session as soon as they pay.
Watch out
all four fields are required; if your source has no last name, the step fails.
When it breaks

When a ClickMeeting Zap breaks

Zapier ties no help article to ClickMeeting, so the traps below are the general ones of any Zap, applied to this app.

Test each step before publishing and read what comes back. If a step keeps failing, the Zapier troubleshooting guide helps you find why, and the Zapier training covers the editor from scratch.

  • Past registrants never come through

    A Zap only reacts to what happens after you publish it. People who registered earlier stay where they are; moving them is a separate job.

  • A registration loop

    New Registrant on an event plus Add New Registrant into that same event means each registration triggers another one. Always point the action at a different event.

  • A bulk import held back

    If hundreds of registrants land at once after an import, Zapier's flood protection can hold that sudden batch back instead of running it all.

  • No duplicates, no second chance

    Zapier remembers what a polling trigger has already returned, so the same registrant never starts the Zap twice. Fix a bad mapping before publishing, not after.
Need help

Need help automating ClickMeeting with Zapier?

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FAQ

ClickMeeting Zapier integration: common questions

01Is the ClickMeeting Zapier integration free?
Yes, on Zapier's side. ClickMeeting is not a premium app, so it works on the free plan, which includes 100 tasks a month and unlimited Zaps. The real limit is size: a free Zap has two steps, one trigger and one action. Carrying a registrant from one event to another fits. Adding a filter, or a second action, makes it a multi-step Zap that needs a paid plan. The trigger itself never costs a task, so a quiet week costs nothing.
02How many tasks does a ClickMeeting Zap use?
One task per action that completes successfully. The trigger costs nothing, and Zapier checking ClickMeeting every few minutes costs nothing either. So a Zap that registers each new registrant to a second event uses one task per person. A Zap that also creates an event uses two. Failed actions are not counted. A few apps and actions can take more than one task. The count follows completed actions, not checks.
03Is the ClickMeeting Zapier integration real time?
No. All four ClickMeeting triggers are polling triggers: Zapier goes to ClickMeeting at a fixed interval and keeps what is new. That interval depends on your plan: 15 minutes on Free, 2 minutes on Professional, 1 minute on Team and Enterprise. On paid plans you can also run a check by hand from the editor. For webinar registrations this delay rarely matters, but for a reminder that must go out right before a session, plan for it.
04What does it take to connect ClickMeeting?
A ClickMeeting account, plus access to any event you do not own and want the Zap to touch. In Zapier you open the Apps page, click + Add connection, pick ClickMeeting, then sign in and grant access in the tab that opens. Before building, create the events you plan to watch or fill, because three of the six operations ask you to choose an event in the step itself. The connection is made once and reused by every ClickMeeting step after that.
05Why does a New Registrant Zap miss some events?
Because it only watches one. New Registrant and New Attendee each require a Room ID, the event you choose when you set up the trigger, and the Zap follows that event alone. Registrants of your other webinars never reach it. For a recurring series, you need one Zap per event, or a different trigger such as New Upcoming Event with Registration if what you care about is the event itself.
06What if the operation you need is not available?
Then Zapier cannot do it with ClickMeeting today. The list is set by the app's integration: four triggers, two actions, no search step, so there is no way to update or cancel an event, or to look up a registrant, from a Zap. Sometimes chaining the existing operations is enough. If not, the same app also has a Make integration with its own list of operations, worth comparing before you build. The app page on Zapier shows the current list.
07Zapier, Make or n8n for ClickMeeting?
Choose on criteria, not on brand. On Zapier, ClickMeeting gives four triggers, all polling, two actions and no search, and it runs on the free plan within the two-step limit and a 15-minute check. The question that settles it is whether the operations you need exist on the platform you already use. This site covers ClickMeeting on Zapier and on Make, so put the two operation lists side by side; there is no n8n page for it here.
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