Docparser Zapier integrationAutomate Docparser with Zapier.
Docparser Zapier integration: 2 triggers, 2 actions, 0 searches. Feed PDFs into a Docparser parser, then catch the extracted data the moment it is ready and push it into the tools your team already uses, without retyping a single invoice line.
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What the Docparser Zapier integration actually does
Docparser reads PDFs and turns them into clean fields and table rows. Zapier is the glue around it: a Zap (an automation with one starting event and one or more steps after it) either sends documents into a parser, or picks up the parsed result and hands it to another app. That is the whole deal, in two directions.
Three outcomes people build first. A stack of supplier invoices that lands in a spreadsheet: Parsed Document Data Available fires, and the next step writes one row per invoice. A purchase order split into line items: Parsed Table Row Available fires once per table row, so each product ends up as its own record. A mailbox that empties itself into Docparser: an email app catches the attachment and Upload Document drops it into the right parser.
Now the part that shapes every setup. Sending a file and reading the result are two separate jobs. The upload actions only start the parsing; the extracted data comes back through a trigger, so in practice you run two Zaps, one that feeds Docparser and one that listens to it. There is no search step for this app either, so a Zap cannot go and look up an old parsed document. It only sees what Docparser reports after the Zap is on.
Both triggers are instant, which matters more than it sounds: the free plan works here at full speed. If you are weighing tools, the Docparser Make integration page covers the same app on the other side, and Make vs Zapier puts the two platforms next to each other.
Zapier words in one minute
Seven terms, and the rest of the page reads easily.
- Zap
- Your automation on Zapier: one starting event, then one or more steps that run each time that event happens.
- Trigger
- The event that starts the Zap. Here, Docparser finishing a document. Once the Zap is on, Zapier waits for it.
- Action
- The step that does the work once the Zap is running, such as adding a row, posting a message or filing a document.
- Task
- Zapier's billing unit. Each action that finishes without error is one, and your monthly allowance is counted in them.
- Instant vs polling trigger
- An instant trigger is pushed by the app the moment the event happens. A polling one is checked by Zapier on a timer.
- Filter
- A step that lets the Zap continue only when the incoming data meets a condition you set, and stops it otherwise.
- Connection
- Your Docparser account linked to Zapier once, then reused by every step that talks to Docparser.
What a Docparser Zap really costs
The trigger is free. Only actions that go through are counted.
- Trigger0 tasks, however many documents arrive
- Each successful action1 task
- Free plan100 tasks a month, two-step Zaps only
- Premium appNo, available on the free plan
Docparser announcing a parsed document costs nothing. Each action that succeeds after it eats one task, and a failed action is not billed. The free plan gives 100 tasks a month and Docparser is not a premium app, so it works there. The catch: free Zaps stop at two steps, one trigger and one action. Add a filter or a second action and it becomes a multi-step Zap, which needs a paid plan. Since both triggers are instant, the interval grid below never slows them down.
Connect Docparser to Zapier in three steps
- 01
Open your Apps page
In Zapier, go to Apps and click + Add connection. Type Docparser in the dialog and pick it from the list. You need an existing Docparser account before this works.
- 02
Sign in on the Docparser side
Click Add connection. A Docparser sign-in opens; log in with the account that owns the parsers you plan to automate, then grant Zapier access to that account.
- 03
Check it in the editor
The connection now shows up in every Docparser step. If a parser belongs to a colleague, make sure your account has read or write access to it, or the Zap will not see it.
Your first Zap: purchase order lines into Airtable
GoalA buying team gets every line of a parsed purchase order as an Airtable record, but only for the supplier it tracks.
- 01
Build: pick the trigger
Create a Zap, choose Docparser, then Parsed Table Row Available. Select your connection and the purchase order parser in Document Parser.
- 02
Test the trigger
Run the test. Zapier pulls back the three most recent items from your account, so parse one real PO beforehand and pick it to map against.
- 03
Add the filter
Click the plus icon, add Filter, and point it at the supplier value you spotted in the test sample. Pick a text rule, since that value is text.
- 04
Add the Airtable action
Choose Airtable, Create Record, then map each Docparser column to an Airtable field in your purchasing base. One row in, one record out.
- 05
Test and publish
Test the action, check the record in Airtable, then click Publish. The filter makes this multi-step, so a paid plan is required.
Docparser triggers
2 events start a Zap when something happens in Docparser, and 2 of them are instant: the app calls Zapier straight away, whatever your plan.
Parsed Document Data Available
Instant triggerIn Zapier“Triggers whenever a new Document is processed and parsed data is available.”
Fires once per document, as soon as Docparser has finished extracting it, and hands the whole result to the next step in one go. One invoice in, one bundle of fields out.
Parsed Table Row Available
Instant triggerIn Zapier“Triggers whenever a new Document is processed and parsed table rows are available.”
Starts the Zap for every row of a table Docparser pulled out of a document, rather than for the document as a whole. A purchase order with six lines starts it six times.
Docparser actions
Docparser gives you 2 actions. For each one: what it does for you, when to reach for it, and what to watch out for.
Fetch Document From URL
ActionIn Zapier“Fetches a new document from a publicly accessible URL and imports it into Docparser to begin parsing. (To receive the parsing results, you'll need a separate Zap listening for the "New Parsed Data Available" Trigger).”
Gives Docparser a link instead of a file. Docparser downloads the document from that address and imports it into the chosen parser.
Upload Document
ActionIn Zapier“Uploads a new document to Docparser which will immediately begin parsing after reception. (To receive the parsing results, you'll need a separate Zap listening for the "New Parsed Data Available" Trigger).”
Takes a file passed along by an earlier step, say an email attachment or a form upload, and sends it to the parser you choose, where processing begins on arrival.
When a Docparser Zap breaks
Zapier lists no help article and no documented rate limit for Docparser.
What goes wrong comes from how Zaps work in general, and from the two-Zap setup this app pushes you into. Four cases are worth knowing before you publish. For deeper digging, see Zapier troubleshooting.
Old documents never show up
A Zap only reacts to documents parsed after you switch it on. Anything already sitting in Docparser stays there; moving that backlog is a separate job.Uploads go in, nothing comes out
The upload actions do not return the parsed data. Without a second Zap built on a Docparser trigger, the results stay inside Docparser and nothing downstream moves.A Zap that keeps restarting itself
If a Zap triggered by a parser uploads a document back into that same parser, every result sets it off again and the task count drains fast.A bulk import gets held back
Drop hundreds of PDFs into a parser at once and the sudden wave of results can be slowed down by Zapier's flood protection instead of running straight through.
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